Who We Are Fasken is a leading international business law and litigation firm and was recently voted one of Canada’s Best Employers for 2024. Our firm's over 900 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients includes close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients' interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together, and we work hard together to achieve our goals in a collaborative and efficient way.

A Day In The Life The Legal Assistant role contributes to the efficient day-to-day operations by providing clerical and administrative support. This is done through exceptional practice management and client service, the ability to successfully handle competing priorities, and a high degree of confidentiality and discretion. This is a 12-month maternity leave contract position.

Primary Responsibilities

• Administrative tasks, such as email and calendar management, meeting coordination, processing incoming and outgoing mail, preparing expense reports, handling invoices and disbursements.
• Open, maintain, and close files in accordance with firm procedures.
• Maintain an organized file management and bring-forward system.
• Prepare, format, and proofread a variety of legal documents, including correspondence, contracts, and corporate documents.
• Ensure all physical and electronic filing is organized and updated regularly.
• Communicate professionally with clients, opposing counsel, and external stakeholders.
• Provide support to other members of the group as required.
• Other duties, as assigned.

Required Skills And Experience

• Legal Administrative Assistant certificate from an accredited post-secondary institution
• 1–5 years of law firm experience, preferably in business law
• Proficiency with Microsoft Office 365 (including Teams and SharePoint) and legal software such as iManage, Adobe, DocuSign, and Chrome River
• Strong understanding of business and legal terminology
• Ability to work independently with a high degree of accountability and minimal supervision
• Proven capacity to work under pressure, manage multiple priorities, and multitask in a fast-paced environment
• Exceptional written and verbal communication skills, with meticulous attention to detail
• Strong team player with the ability to build and maintain positive working relationships with staff and lawyers

Why Work With Us Benefits Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

• A health and wellness subsidy
• Flexible medical and dental benefits (effective from day one)
• Personal days
• Employee & family assistance program
• Paid vacation and sick days
• Monetary incentive for employee referrals
• Flexible working arrangements
• Opportunities to give back to your community through firm initiatives
• An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Compensation The typical salary range for this position is $50,000 - $62,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page.