Manager, Advancement Services
Top Benefits
About the role
Required Position
Full-Time Appointment
Responsibilities
Reporting to the Chief Advancement Officer, the Manager, Advancement Services plays a critical role in overseeing the operations, services, and internal functions of the Office of University Advancement.The Manager, Advancement Services provides strategic leadership for the operational functions of the Advancement team. This includes staff leadership, managing database systems, office administration, human resources, and special projects. The role ensures that daily activities run smoothly, operations align with organizational standards, and compliance with legal regulations is maintained. Additionally, it emphasizes effective team management and collaboration with various stakeholders to support the university's advancement initiatives. This position supports the work of the CAO and provides leadership to staff responsible for advancement services, including gift processing, records management, databases, and giving platforms.
Database and Security Management:
- Oversees database management and user security protocols, provides training on system usage, manages data entry tasks, including verifying gift processing, and serves as the primary liaison with the IT department regarding tools, security access, and troubleshooting.
Policy and Compliance Oversight:
- Advance and coordinate the review of institutional policies involving Advancement (e.g., Naming Policy, Gift Acceptance Policy) by preparing documentation and guiding policies through the appropriate approval processes (President’s Office, Legal, Board Secretariat, etc.).
- Ensures adherence to charity laws, university policies and procedures, union regulations, and CRA guidelines.
- Monitors file confidentiality, enforces organizational security standards, and ensures that occupational health and safety requirements are met.
Office and Project Management:
- Manages all activities related to the President’s Advancement work, office operations (e.g., scheduling, supplies, and equipment management), supervises the Administrative Assistant and students, leads Request for Proposals and other Procurement initiatives, handles purchase orders / approvals and coordinates logistics for key projects. Additionally, lead website management and collaborate on strategic initiatives across the department.
- Liaise with departments such as Finance, Student Awards, IT, and Institutional Research to support accurate data reporting, process integration, and budget reconciliation.
- Identify workflow gaps and implement improved systems, templates, or tools to enhance team efficiency and effectiveness.
Acquisition Program:
- Strategic and creative direction and implementation of the University’s Fundraising Acquisition Program, which may include, but not be limited to mass fundraising appeals, Call Campaign, Direct Mail and Affinity Partnerships. Support the planning and execution of Advancement-led events.
- Lead or support research and writing projects, including grant identification, stewardship reports, donor briefings, internal memos, and proposals.
Budget and Financial Oversight:
- Prepare financial reports and budget presentations for the CAO and leadership team; analyze data and provide insights to support decision-making. Responsible for budget management, including managing Board reports, and ensuring compliance with procurement protocols; provide strategic inputs to support budget leadership and financial decision-making
Leadership,Team Development and Human Resources Oversight:
- Lead recruitment, retention, and staff management processes in compliance with HR policies for full-time, part-time, and student staff, including interviews, payroll, orientation, and training.
- Provide leadership, generate reports, manage communications during campaigns, and analyze data to recommend performance improvement strategies.; supervise the development of procedural documentation and oversee payroll functions.
- Perform other duties as assigned.
Qualifications
- Bachelor’s Degree in Business Administration or Non-Profit Management.
- Five (5) to Seven (7) years of relevant experience.
- Technical Proficiency
o HR systems for onboarding and payroll compliance
o Budget systems for financial oversight
o Database management systems (particularly for call campaigns)
- Fundraising experience
- Excellent communication skills
- Independence and Initiative
- Leadership & Judgment
- Organizational & Time Management Skills
- Problem-Solving & Resourcefulness
- Interpersonal Skills
- Budget & Financial Management
- Ability to work fluently (verbal and written) in both official languages, French and English, is required.
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
Laurentian University has adopted a formal Policy on Flexible Work Arrangements, which supports remote work plans based on operational considerations. At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.
Position No.
AP1058
Salary
$ 83,462 - $ 104,045 per year
Competition ends
Thursday, September 25th 2025 at 4:30 pm
Academics
Admissions
Careers
Helpful Contacts
Services
Directories
Contact Us
1.800.461.4030
705.675.1151
View Campus Map
935 Ramsey Lake Rd. Sudbury, ON P3E 2C6
Book a campus tour or academic counselling session:
1.800.461.4030
705.673.6594
Land Acknowledgment - Aki Gaabijidebendaagwak
We would like to acknowledge the Robinson-Huron Treaty of 1850. We also further recognize that Laurentian University is located on the traditional lands of the Atikameksheng Anishnawbek and that the City of Greater Sudbury, also includes the traditional lands of the Wahnapitae First Nation. We extend our deepest respect to Indigenous peoples - as a sign of our continued relationship we will support Laurentian University’s Truth and Reconciliation Task Force Recommendations. Miigwech. Listen to it in Anishinaabemowin.
Laurentian University. Sudbury, Ontario, Canada. All Rights Reserved. 2025.
Policies
Accessibility
About Laurentian University
Laurentian University (Université Laurentienne), which was incorporated on March 28, 1960, is a mid-sized bilingual university in Greater Sudbury, Ontario, Canada.While primarily focusing on undergraduate programming, Laurentian also features the east campus of Canada's newest medical school - the Northern Ontario School of Medicine, which opened in 2005. Its school of Graduate Studies offers a growing number of graduate-level degrees.
Manager, Advancement Services
Top Benefits
About the role
Required Position
Full-Time Appointment
Responsibilities
Reporting to the Chief Advancement Officer, the Manager, Advancement Services plays a critical role in overseeing the operations, services, and internal functions of the Office of University Advancement.The Manager, Advancement Services provides strategic leadership for the operational functions of the Advancement team. This includes staff leadership, managing database systems, office administration, human resources, and special projects. The role ensures that daily activities run smoothly, operations align with organizational standards, and compliance with legal regulations is maintained. Additionally, it emphasizes effective team management and collaboration with various stakeholders to support the university's advancement initiatives. This position supports the work of the CAO and provides leadership to staff responsible for advancement services, including gift processing, records management, databases, and giving platforms.
Database and Security Management:
- Oversees database management and user security protocols, provides training on system usage, manages data entry tasks, including verifying gift processing, and serves as the primary liaison with the IT department regarding tools, security access, and troubleshooting.
Policy and Compliance Oversight:
- Advance and coordinate the review of institutional policies involving Advancement (e.g., Naming Policy, Gift Acceptance Policy) by preparing documentation and guiding policies through the appropriate approval processes (President’s Office, Legal, Board Secretariat, etc.).
- Ensures adherence to charity laws, university policies and procedures, union regulations, and CRA guidelines.
- Monitors file confidentiality, enforces organizational security standards, and ensures that occupational health and safety requirements are met.
Office and Project Management:
- Manages all activities related to the President’s Advancement work, office operations (e.g., scheduling, supplies, and equipment management), supervises the Administrative Assistant and students, leads Request for Proposals and other Procurement initiatives, handles purchase orders / approvals and coordinates logistics for key projects. Additionally, lead website management and collaborate on strategic initiatives across the department.
- Liaise with departments such as Finance, Student Awards, IT, and Institutional Research to support accurate data reporting, process integration, and budget reconciliation.
- Identify workflow gaps and implement improved systems, templates, or tools to enhance team efficiency and effectiveness.
Acquisition Program:
- Strategic and creative direction and implementation of the University’s Fundraising Acquisition Program, which may include, but not be limited to mass fundraising appeals, Call Campaign, Direct Mail and Affinity Partnerships. Support the planning and execution of Advancement-led events.
- Lead or support research and writing projects, including grant identification, stewardship reports, donor briefings, internal memos, and proposals.
Budget and Financial Oversight:
- Prepare financial reports and budget presentations for the CAO and leadership team; analyze data and provide insights to support decision-making. Responsible for budget management, including managing Board reports, and ensuring compliance with procurement protocols; provide strategic inputs to support budget leadership and financial decision-making
Leadership,Team Development and Human Resources Oversight:
- Lead recruitment, retention, and staff management processes in compliance with HR policies for full-time, part-time, and student staff, including interviews, payroll, orientation, and training.
- Provide leadership, generate reports, manage communications during campaigns, and analyze data to recommend performance improvement strategies.; supervise the development of procedural documentation and oversee payroll functions.
- Perform other duties as assigned.
Qualifications
- Bachelor’s Degree in Business Administration or Non-Profit Management.
- Five (5) to Seven (7) years of relevant experience.
- Technical Proficiency
o HR systems for onboarding and payroll compliance
o Budget systems for financial oversight
o Database management systems (particularly for call campaigns)
- Fundraising experience
- Excellent communication skills
- Independence and Initiative
- Leadership & Judgment
- Organizational & Time Management Skills
- Problem-Solving & Resourcefulness
- Interpersonal Skills
- Budget & Financial Management
- Ability to work fluently (verbal and written) in both official languages, French and English, is required.
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
Laurentian University has adopted a formal Policy on Flexible Work Arrangements, which supports remote work plans based on operational considerations. At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.
Position No.
AP1058
Salary
$ 83,462 - $ 104,045 per year
Competition ends
Thursday, September 25th 2025 at 4:30 pm
Academics
Admissions
Careers
Helpful Contacts
Services
Directories
Contact Us
1.800.461.4030
705.675.1151
View Campus Map
935 Ramsey Lake Rd. Sudbury, ON P3E 2C6
Book a campus tour or academic counselling session:
1.800.461.4030
705.673.6594
Land Acknowledgment - Aki Gaabijidebendaagwak
We would like to acknowledge the Robinson-Huron Treaty of 1850. We also further recognize that Laurentian University is located on the traditional lands of the Atikameksheng Anishnawbek and that the City of Greater Sudbury, also includes the traditional lands of the Wahnapitae First Nation. We extend our deepest respect to Indigenous peoples - as a sign of our continued relationship we will support Laurentian University’s Truth and Reconciliation Task Force Recommendations. Miigwech. Listen to it in Anishinaabemowin.
Laurentian University. Sudbury, Ontario, Canada. All Rights Reserved. 2025.
Policies
Accessibility
About Laurentian University
Laurentian University (Université Laurentienne), which was incorporated on March 28, 1960, is a mid-sized bilingual university in Greater Sudbury, Ontario, Canada.While primarily focusing on undergraduate programming, Laurentian also features the east campus of Canada's newest medical school - the Northern Ontario School of Medicine, which opened in 2005. Its school of Graduate Studies offers a growing number of graduate-level degrees.