Top Benefits
About the role
Project Coordinator – Security Systems & Technology Integration
Location: Concord/Vaughan, Ontario
About Us: For over 25 years, The New Age Group has delivered trusted security and technology solutions, specializing in video surveillance, access control, communications, networking, and infrastructure systems. We thrive in a fast-paced environment, working on innovative and impactful projects while helping organizations protect their people, property, and operations.
Position Summary - The Project Coordinator will support the Project Manager in the planning, procurement, scheduling, documentation, and successful delivery of security and technology integration projects.
Key Responsibilities
Project Administration
Assist Project Managers with project execution
Create and maintain project files and documentation Track project schedules, milestones, and deliverables Coordinate project documentation and reporting Generate project status reports Track action items, deficiencies, and project close-out requirements
Procurement & Materials Management
Create purchase orders and get approved by PM
Coordinate material ordering and procurement Communicate with suppliers, distributors, and manufacturers Track deliveries, lead times, and backorders Verify material receipts against project requirements Maintain project material logs and inventory records
Scheduling & Resource Coordination
Assist the PM with field technicians and subcontractors scheduling
Assist the PM to coordinate site visits, inspections, and service calls Assist the PM to coordinate commissioning and system handover activities Assist with manpower planning and resource allocation Assist the PM to organize project meetings and internal coordination activities
Documentation & Reporting
Assist the PM to maintain project drawings and revision control
Assist the PM to organize manuals, warranties, test reports, and closeout documentation Assist the PM to track change orders, approvals, and customer requests Assist the PM with project closeout packages and turnover documentation Assist the PM to maintain accurate project records within company systems
Customer Communication
Assist the PM to coordinate customer meetings and site visits
Assist the PM to prepare and distribute meeting minutes Assist the PM communicate project schedules, updates, and key milestones
Financial Support
Assist the PM with progress billing and invoicing
Assist the PM to track project costs and expenses Assist the PM to support change order preparation and documentation Assist the PM with collections and project-related administrative functions
Qualifications
Required
Excellent written and verbal communication skills
Ability to read and interpret project drawings, specifications, and scopes of work is considered an asset Strong organizational, planning, and time-management skills High attention to detail with the ability to manage multiple priorities simultaneously Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint Ability to maintain confidentiality and exercise discretion when handling sensitive information Professional demeanor with strong customer-service and relationship-building skills Ability to work independently, take initiative, and follow through on commitments Strong problem-solving and decision-making abilities Reliable, punctual, and highly accountable Comfortable working in a fast-paced environment supporting multiple projects and field teams Must demonstrate integrity, professionalism, and discretion when supporting security-sensitive projects Ability to work with confidential information and security-related documentation
Preferred
Experience with the following is considered an asset
AutoCAD
Smartsheet Microsoft Project QuickBooks ERP Systems
Previous experience supporting projects within government, education, healthcare, transportation, enterprise, or critical infrastructure environments is considered an asset.
What We're Looking For
The ideal candidate is
Organized and detail-oriented
Professional and customer-focused Confident coordinating multiple priorities simultaneously Comfortable working with field personnel, clients, and vendors Proactive and solutions-driven Committed to quality and accountability Interested in building a long-term career within the security and technology industry
Key Success Metrics
Projects delivered on schedule
Material shortages minimized Accurate and timely project documentation Timely project billing and administrative processing High customer satisfaction Effective coordination between office and field teams
Compensation & Benefits
Competitive salary
Extended health and dental benefits Company training and certification opportunities Career advancement opportunities Supportive team environment Exposure to leading security, networking, and technology platforms
Salary: $52,000 per year, based on experience and qualifications.
Apply Today: If you are a highly organized professional looking to build a career in a growing security and technology integration company, we encourage you to apply and join The New Age Group team.
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Not the right fit? Search for Project Coordinator jobs in Concord, Ontario, Canada
About New Age Group
Specialized Security System Integrators with over 20 years of experience protecting businesses and residences.
MISSION
New Age Group is more than just a security company; we focus on giving our clients the peace of mind to devote more attention to other important areas of their business and life. Our Mission is to maintain the following goals in everything we do: offer solutions that make sense, be socially responsible, remain client-focused, consistently add value, and build relationships.
SOLUTIONS
Every New Age Group solution starts with a deep appreciation for your requirements, tailored to your specifications for security and performance. It's the basis for our custom solution design, which leverages superior technology and integrated systems, implemented by our team of certified technicians. We specialize in solutions for Intrusion Protection, Surveillance, Access Control, Audio/Video, Integrated Services, ULC, and IT Services.
Similar Jobs
Top Benefits
About the role
Project Coordinator – Security Systems & Technology Integration
Location: Concord/Vaughan, Ontario
About Us: For over 25 years, The New Age Group has delivered trusted security and technology solutions, specializing in video surveillance, access control, communications, networking, and infrastructure systems. We thrive in a fast-paced environment, working on innovative and impactful projects while helping organizations protect their people, property, and operations.
Position Summary - The Project Coordinator will support the Project Manager in the planning, procurement, scheduling, documentation, and successful delivery of security and technology integration projects.
Key Responsibilities
Project Administration
Assist Project Managers with project execution
Create and maintain project files and documentation Track project schedules, milestones, and deliverables Coordinate project documentation and reporting Generate project status reports Track action items, deficiencies, and project close-out requirements
Procurement & Materials Management
Create purchase orders and get approved by PM
Coordinate material ordering and procurement Communicate with suppliers, distributors, and manufacturers Track deliveries, lead times, and backorders Verify material receipts against project requirements Maintain project material logs and inventory records
Scheduling & Resource Coordination
Assist the PM with field technicians and subcontractors scheduling
Assist the PM to coordinate site visits, inspections, and service calls Assist the PM to coordinate commissioning and system handover activities Assist with manpower planning and resource allocation Assist the PM to organize project meetings and internal coordination activities
Documentation & Reporting
Assist the PM to maintain project drawings and revision control
Assist the PM to organize manuals, warranties, test reports, and closeout documentation Assist the PM to track change orders, approvals, and customer requests Assist the PM with project closeout packages and turnover documentation Assist the PM to maintain accurate project records within company systems
Customer Communication
Assist the PM to coordinate customer meetings and site visits
Assist the PM to prepare and distribute meeting minutes Assist the PM communicate project schedules, updates, and key milestones
Financial Support
Assist the PM with progress billing and invoicing
Assist the PM to track project costs and expenses Assist the PM to support change order preparation and documentation Assist the PM with collections and project-related administrative functions
Qualifications
Required
Excellent written and verbal communication skills
Ability to read and interpret project drawings, specifications, and scopes of work is considered an asset Strong organizational, planning, and time-management skills High attention to detail with the ability to manage multiple priorities simultaneously Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint Ability to maintain confidentiality and exercise discretion when handling sensitive information Professional demeanor with strong customer-service and relationship-building skills Ability to work independently, take initiative, and follow through on commitments Strong problem-solving and decision-making abilities Reliable, punctual, and highly accountable Comfortable working in a fast-paced environment supporting multiple projects and field teams Must demonstrate integrity, professionalism, and discretion when supporting security-sensitive projects Ability to work with confidential information and security-related documentation
Preferred
Experience with the following is considered an asset
AutoCAD
Smartsheet Microsoft Project QuickBooks ERP Systems
Previous experience supporting projects within government, education, healthcare, transportation, enterprise, or critical infrastructure environments is considered an asset.
What We're Looking For
The ideal candidate is
Organized and detail-oriented
Professional and customer-focused Confident coordinating multiple priorities simultaneously Comfortable working with field personnel, clients, and vendors Proactive and solutions-driven Committed to quality and accountability Interested in building a long-term career within the security and technology industry
Key Success Metrics
Projects delivered on schedule
Material shortages minimized Accurate and timely project documentation Timely project billing and administrative processing High customer satisfaction Effective coordination between office and field teams
Compensation & Benefits
Competitive salary
Extended health and dental benefits Company training and certification opportunities Career advancement opportunities Supportive team environment Exposure to leading security, networking, and technology platforms
Salary: $52,000 per year, based on experience and qualifications.
Apply Today: If you are a highly organized professional looking to build a career in a growing security and technology integration company, we encourage you to apply and join The New Age Group team.
Powered by JazzHR
KSjFHV8wKw
Not the right fit? Search for Project Coordinator jobs in Concord, Ontario, Canada
About New Age Group
Specialized Security System Integrators with over 20 years of experience protecting businesses and residences.
MISSION
New Age Group is more than just a security company; we focus on giving our clients the peace of mind to devote more attention to other important areas of their business and life. Our Mission is to maintain the following goals in everything we do: offer solutions that make sense, be socially responsible, remain client-focused, consistently add value, and build relationships.
SOLUTIONS
Every New Age Group solution starts with a deep appreciation for your requirements, tailored to your specifications for security and performance. It's the basis for our custom solution design, which leverages superior technology and integrated systems, implemented by our team of certified technicians. We specialize in solutions for Intrusion Protection, Surveillance, Access Control, Audio/Video, Integrated Services, ULC, and IT Services.