About the role
Regular/Temporary
Temporary
Job Title
Records Scanner
Job ID
72114
Location
St. Joseph's Hospital
Open Date
09/22/2025
Job Type
Casual
Close Date
09/28/2025
Employee Group
Interim
Favorite Job
Department
Medicine
Contract Duration
7.5 Months
Hours per Week
21
Posting Details
Schedule
Monday- Friday; casual up to 21 hours per week
Working Hours
8:30am - 4:30pm (not guaranteed hours)
Education Level
1 year Community College diploma in Office Administration or related field.
Career Level
Requires 1 year of relevant experience
Hourly Rate
Grade 2; $23.66/hr - $28.54/hr
Job Description
Department Description
The Department of Medicine is seeking a motivated individual to provide scanning and filing support.
Job Summary
Responsible for scanning medical documents to electronic medical records and maintaining patient paper charts.
Accountabilities
- Scan and upload paper reports and documents.
- Create and maintain electronic patient folders.
- File, maintain, purge, and repair patient paper charts.
- Destroy inactive paper charts according to established procedures and guidelines.
- Retrieve paper or electronic chart reports at on-site and off-site locations as requested by clinicians.
- Write formal notes and records such as procedures for scanning and uploading documents.
- Gather and compile information received from hospitals, labs, or community health agencies.
- Prioritize requests from health professionals requesting patient reports.
- Respond to or redirect routine inquiries.
- Set up and maintain filing systems, both electronic and hard copy.
- Classify, sort, and file correspondence, records, and other documents.
- Update and maintain confidential files and records.
- Handle sensitive material in accordance with established policies.
Qualifications
Education: 1 year Community College diploma in Office Administration or related field.
Experience: Requires 1 year of relevant experience
Assets
-
Familiarity in a hospital setting
-
Familiarity with EPIC / Dovetale
-
Additional duties, as required
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
Vaccination Mandate - FHS
This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.
About McMaster University
McMaster University, one of four Canadian universities listed among the Top 100 universities in the world, is renowned for its innovation in both learning and discovery. It has a student population of 30,000, and more than 185,000 alumni in 137 countries.
About the role
Regular/Temporary
Temporary
Job Title
Records Scanner
Job ID
72114
Location
St. Joseph's Hospital
Open Date
09/22/2025
Job Type
Casual
Close Date
09/28/2025
Employee Group
Interim
Favorite Job
Department
Medicine
Contract Duration
7.5 Months
Hours per Week
21
Posting Details
Schedule
Monday- Friday; casual up to 21 hours per week
Working Hours
8:30am - 4:30pm (not guaranteed hours)
Education Level
1 year Community College diploma in Office Administration or related field.
Career Level
Requires 1 year of relevant experience
Hourly Rate
Grade 2; $23.66/hr - $28.54/hr
Job Description
Department Description
The Department of Medicine is seeking a motivated individual to provide scanning and filing support.
Job Summary
Responsible for scanning medical documents to electronic medical records and maintaining patient paper charts.
Accountabilities
- Scan and upload paper reports and documents.
- Create and maintain electronic patient folders.
- File, maintain, purge, and repair patient paper charts.
- Destroy inactive paper charts according to established procedures and guidelines.
- Retrieve paper or electronic chart reports at on-site and off-site locations as requested by clinicians.
- Write formal notes and records such as procedures for scanning and uploading documents.
- Gather and compile information received from hospitals, labs, or community health agencies.
- Prioritize requests from health professionals requesting patient reports.
- Respond to or redirect routine inquiries.
- Set up and maintain filing systems, both electronic and hard copy.
- Classify, sort, and file correspondence, records, and other documents.
- Update and maintain confidential files and records.
- Handle sensitive material in accordance with established policies.
Qualifications
Education: 1 year Community College diploma in Office Administration or related field.
Experience: Requires 1 year of relevant experience
Assets
-
Familiarity in a hospital setting
-
Familiarity with EPIC / Dovetale
-
Additional duties, as required
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
Vaccination Mandate - FHS
This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.
About McMaster University
McMaster University, one of four Canadian universities listed among the Top 100 universities in the world, is renowned for its innovation in both learning and discovery. It has a student population of 30,000, and more than 185,000 alumni in 137 countries.