Full Time | Alert Bay

Executive Assistant (Administration/Council)

Job Summary**:**

Reporting to the Assistant Administrator, the incumbent is responsible providing administrative support to the Senior Administrator and Assistant Administrators.

Responsibilities**:**

• Accept, screen, and direct and/or respond to all inquiries and visitors as required.
• Schedule and manage appointments and meetings.
• Attend Council meetings, including committees, as required.
• Provide dedicated clerical support including letter and report preparation, mail processing, invoices, etc.
• Liaise with department heads, the Executive Assistant to Council, and other staff regarding Council meeting preparation, annual general meetings, and community meetings.
• Follow up with department heads and the Executive Assistant to Council and other staff as necessary regarding Council meetings, annual general meetings, and community meeting action items.
• Develop and maintain an appropriate records/information management system for the Senior and Assistant Administrators.
• Coordinate and take minutes for senior management team meetings.
• Other related duties as may be required from time to time.

Qualifications:

• High school diploma or equivalent.
• Post-secondary training in office administration, an asset but not required
• Minimum 2 years’ experience providing direct administrative support, an asset but not required
• Advanced computer skills in MS Office (Outlook, Word, Excel, PowerPoint).
• Demonstrated communication skills, written and verbal.
• Ability to work flexible hours from time to time, include working evenings/weekends.

Knowledge, Skills, and Abilities:

• Knowledge of key issues: programs, departments, policies and procedures, and personnel.
• Ability to adhere to strong confidentiality requirements.
• Knowledge of best practices in administrative processes.
• Ability to establish effective working relationships, both internally and with external stakeholders.
• Ability to problem-solve using sound judgment.
• Ability to successfully undergo periodic criminal records checks.
• Class 5 driver’s licence is an asset.

The successful candidate must undergo a Criminal Records check.

Salary Range: $54,873 – $64,164

If you are interested in this position, you may submit a letter and resume by Wednesday, December 17, 2025 either in person at the Administration office or by email to: humanresources@namgis.bc.ca