Overview:

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.”

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things, and Win as a Team, and we are currently seeking dedicated individuals who align with these values to join our team at various locations across the globe.

If you have a passion for hospitality, enjoy meeting new people, and enjoy giving customers a great start to their travels in a bustling & exciting airport setting, then this is the role for you! Swissport operates 50+ airport lounges worldwide under the “Aspire Lounges” brand name.

Our lounges are not quite cafés or restaurants but offer a haven for guests looking for a comfortable seat, complimentary food and drinks, great WiFi, and a fantastic experience before their flight, no matter the reason for the journey.

Job Summary This role involves providing end-to-end administrative and financial support for lounge operations, with a particular focus on invoicing, expense management, and ensuring data accuracy. Responsibilities include managing purchase requisitions in line with FP&A budgets, processing high volumes of invoices through Ivalua, and coordinating with Accounts Payable and vendors promptly. The role also involves supporting revenue reconciliation, vendor onboarding, and month-end reporting, while working closely with lounge managers and finance teams to maintain accurate financial records and ensure operational efficiency.

Responsibilities:

• Perform daily administrative and financial support tasks related to invoicing, expense tracking, and financial documentation.
• Ensure the accurate and timely entry, review, and processing of invoices, expenses, and supplier records, in accordance with company procedures.
• Create and manage purchase requisitions for all lounges in accordance with FP&A budgets, including requisitions for budgeted lounge services and products to support ongoing and fluctuating expenses.
• Process invoices through Ivalua by creating Goods Receipts, linking them to the corresponding Purchase Orders (POs), and submitting them to Accounts Payable for payment.
• Manage approximately 60–75 budget POs and 400–450 invoices per month annually, in addition to any regular purchase requisitions, budget purchase requisitions, and internal requisitions as required.
• Support month-end reporting by reviewing lounge invoices and expenses, coding them to the appropriate GL accounts, and organising documentation to ensure the accruals are accounted for accurately.
• Provide additional administrative and operational support.

Qualifications:

• Post-secondary education in accounting, finance, business administration, or a related field.
• 1–3 years' experience in an administrative or financial administration role.
• Experience of working with procurement or invoicing systems such as Ivalua or other ERP tools.
• Strong attention to detail and high accuracy in data entry and financial record management.
• A solid understanding of purchase orders, invoicing processes, and basic accounting principles (including GL coding and accruals).
• Ability to manage high-volume transactions and meet tight deadlines in a fast-paced environment.
• Excellent problem-solving skills and experience in resolving discrepancies with internal teams and external vendors.
• Effective communication and stakeholder management skills across finance, operations, and suppliers.
• Proficient in Microsoft Excel and financial tracking/reporting tools.
• Strong organisational skills and the ability to prioritise and manage multiple tasks simultaneously.

What we offer

• Competitive pay
• Paid training
• Group benefits (Insurance, RRSPs, etc.)
• Free parking
• Uniform

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at www.careers.swissport.com to learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!

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