Date Posted: May 1, 2026

Position Title: Program Assistant, Newcomer Services (Canada Summer Jobs)

Location: Robert Lee YMCA (955 Burrard St, Vancouver, BC V6E 0B1); travel required to other locations.

Term: Temporary, Full-Time

Hours: 35 hours per week, some evenings or weekends based on program needs

Start Date: July 06, 2026

End Date: August 28, 2026

Salary: $18.25 per hour

Reports To: Supervisor, Newcomer Services

This position is funded by the Canada Summer Jobs Grant.

Benefits:

• Competitive vacation and paid sick time

• Free YMCA Gym Membership+ Y@Home

• Be part of a charitable organization that positively impacts the community

• Some benefits may vary based on employment terms

Nature & Scope

The Program Assistant will receive and respond to telephone inquiries in a timely and professional manner and manage multiple program referrals. The individual will provide accurate word-processing support, editing & composing a wide variety of documents, assisting with organizing events and supporting programs delivery and other tasks as directed. The individual will develop and maintain a well-organized filing system (paper and electronic) and upload documents to our database that permits easy reference and rapid retrieval of information. This position requires excellent organizational skills, effective time management, detail-oriented, and prioritizing and multi-task in a fast-paced environment. Proficiency with computer applications/databases and strong communication skills with a diverse population are essential.

Major Responsibilities**-** in this position, you will**:**

• Welcoming and guiding participants, and performing general office duties such as scheduling, preparing materials, and maintaining records to ensure smooth program delivery.
• Support program operations through a variety of tasks, including registering new participants, setting up classrooms, tracking attendance etc.
• Maintain database integrity through accurate collection of information.
• Perform other related duties as required and be flexible to a changing work environment.
• On-site support for programs when staff are on vacation or sick leave
• Create and maintain reports and files
• Identify areas of concern and problem solve regarding administrative responsibilities
• Maintain and update computerized files, inventory and database systems
• Organize, send, and receive office courier and mail

Qualification**-you bring:**

• Combination of education and experience in related fields
• A minimum of 1 years’ experience in an administrative assistant role.
• Experience maintaining & working with databases.
• Demonstrate a high level of organizational, administrative, and customer service skills
• Detail oriented while managing multiple tasks at once
• Proficient with Microsoft Office (Excel, Word, and Publisher)
• Salesforce experience is an asset
• Excellent verbal and written communication skills
• Proficiency in a second language is an asset
• Ability to work independently and in a team environment
• Take initiative and manage time effectively in a fast-paced changing environment
• Analytical and problem-solving skills
• Successful candidate will be required to provide 3 satisfactory references
• Successful candidates will be required to provide a current and satisfactory Criminal Record check with a Vulnerable sector search issued no later than six (6) months preceding the start date.

Canada Summer Jobs Criteria:

• Be between 15 and 30 years of age at the start of employment.
• Be a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada under the Immigration and Refugee Protection Act.
• Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations. International participants are not eligible. Recent immigrants are eligible if they are Canadian citizens or permanent residents.

About YMCA BC:

By igniting belonging and championing health equity, YMCA BC strengthens the foundations of community. With over 3,000 employees and volunteers, YMCA BC serves 150,000 individuals of all ages, backgrounds and abilities across hundreds of service locations, from the Sunshine Coast to Fort St. John.

As a charity, YMCA BC promotes equitable access to healthier outcomes by providing vital programs and services to help address many of our communities' most pressing social issues, including health and wellness, affordable child care and camps, mental health, employment services and community health.

We believe there is potential inside all of us and envision vibrant, healthy and inclusive communities for all.

YMCA BC is firmly committed to equity, diversity, inclusion, and belonging (EDIB). By taking an intersectional approach to our programs and services, the YMCA is committed to creating spaces and experiences where everyone feels safe, welcome, and like they belong. Learn more at bc.ymca.ca.

Application Process**-**ready to make a difference?

We invite you to apply today and find your WHY!

Internal Applicants: Please apply online to this position through the ADP Workforce Now Career Centre. (Myself/Talent/Career Centre)

Application Deadline: June 05, 2026

• Please include any and all relevant certifications in your online application.

You will receive an automated notification to confirm receipt of your application.

• If short-listed for a position: We will contact, you to move forward to the next step.
• If not selected for a specific posting: Continue applying for future positions matching your qualifications and interests.

Note: Depending on the role, we may be required to prioritize internal applicants. At YMCA BC, we approach each hiring process individually, recognizing that people bring diverse experiences and strengths. If this opportunity speaks to you, we encourage you to apply—even if you don’t meet every listed qualification. Your unique background might be just what we’re looking for. And if this role isn’t the right fit, we hope you’ll continue exploring future opportunities with us that align with your skills and aspirations.

YMCA BC is committed to creating an inclusive, accessible environment where all members of our community feel valued, respected, and supported. We encourage applications from the diverse communities in which we live and serve, including but not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. We have established policies, procedures, and practices to meet accessibility standards throughout the hiring process. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our People Services department.

Thank you for your interest and application.