Scheduling Coordinator (Supported Living)
Top Benefits
About the role
POSITION POSTING: #3274
SERVICE AREA: Supported Living
LOCATION: Kerry’s Place All Regions
POSITION STATUS: Permanent Part Time
HOURS OF WORK: 20 hours per weeks (Days/Evenings/Weekends/Holidays; Flexibility required)
HOURLY PAY RATE: $25.48 - $31.87 per hour
UNION AFFILIATION: Non-Union
BENEFITS INCLUDED: No – Receive Pay in Lieu of Benefits up to 5% added to each pay
CLOSING DATE: 4:30pm, October 2, 2025
THIS POSITION IS OPEN TO: Internal and External Applicants
Are you looking for a meaningful career full of lifelong learning and everyday adventures?
At Kerry’s Place, we help enhance the quality of life for more than 8000 people with Autism Spectrum Disorder (ASD) each year! Our dedicated team of professionals have become experts in the field through our continuous training and development programs. Get ready for a fun and vibrant career because every day is an adventure at Kerry’s Place!
Why Join our Team?
- Make a Meaningful Difference in Someone’s Life
- Career Development & Internal Growth Opportunities Available
- Various Employer-Paid Training Programs
- Flexible Schedule
- Registered Retirement Savings Plan (optional)
- Employee and Family Assistance Plan
- Corporate Membership discount for Goodlife Fitness
- Employee Recognition and Celebration Programs
- Open and Inclusive Work Environment
About the Role:
Reporting to the Director Services and Supports, the Scheduling Coordinator is responsible for developing and maintaining employee schedules, taking into account staffing requirements, workload, and employee availability. Scheduling Coordinator will utilize scheduling software and systems to create balanced and optimized schedules, while also managing any necessary adjustments or changes that may arise. Additionally, the Scheduling Coordinator will facilitate comprehensive orientation sessions, welcoming and integrating new employees into the organization while also maintaining and updating employee training records, ensuring compliance with training requirements. Responsibilities may include:
- Through actions, supports the Mission, Vision, Values and Strategic Plan of Kerry’s Place
- Adheres to employee responsibilities for Health & Safety as defined by the Occupational Health and Safety Act (OHSA) and applicable regulations
- In collaboration with the Management team and Human Resources, provide appropriate staffing to meet the needs of the persons we support through effective recruitment and orientation
- Create and upload team schedules across multiple sites utilizing the online scheduling platform
- Schedule employees hours according to employment contracts, the Employment Standards Act and applicable Collective Agreements
- Utilize scheduling software and systems to create balanced and optimized schedules, while also managing any necessary adjustments or changes that may arise
- Deliver comprehensive orientation programs to ensure a smooth transition and a positive onboarding experience
- Coordinating and scheduling staff for training sessions, ensuring availability and proper coverage
- In collaboration with Manager, maintain and update training records, ensuring compliance with training requirements (e.g. NVCI, First Aid)
- Provide administrative scheduling support to site managers and ensuring timesheet accuracy
- Maintain scheduling operations within budget as directed by the Management team, includes authorization of expenditures as per Finance policy
- Ensure the sufficient staffing of Supported Living sites through schedule maintenance, ratio maintenance and maintaining fair and equitable schedules
- Coordinate efficient scheduling of staff to meet home requirements (Site Budgets)
- Collect and analyze information regarding the utilization of agency staffing support including hours and shifts to identify staffing trends and inform scheduling efficiencies
- Support the scheduling of services and supports for persons with Autism Spectrum Disorder
- Support the health and safety of supported persons in accordance to Ontario Regulation 299/10 Quality Assurance Measures, and the Provincial and Municipal regulations and by-laws
- Assist the Management team by maintaining professional and thorough records and keeping them up to date for all staff
- Other duties as assigned
Education Qualifications:
- University degree or college diploma
Knowledge and Experience Requirements:
- 2 years of experience with ADP Payroll and scheduling systems is an asset
- Knowledge of shift call-out and scheduling notification (Vocantas)
- Strong knowledge of the Developmental Services sector
- Strong knowledge of Autism Spectrum Disorder
- Competency and effective use of database and Microsoft Office systems
- Working knowledge of related legislation and regulations such as Employment Standards Act, Occupational Health and Safety Act, Services and Supports to Promote the Social Inclusion of Persons with Developmental Disabilities Act, etc.
- French language is an asset
Working Conditions/Physical Requirements:
- Position requires flexible hours including evenings, weekends and holidays.
- Provide on-call coverage (which may include evenings, weekends and holidays)
- Access to stable and high speed internet
- Must have the ability to complete the Non-Violent Crisis Intervention (NVCI) certification, First Aid/CPR as well as perform the required physical techniques. Training will be provided at no cost
- A valid Driver’s License, with a minimum G2 and access to a reliable vehicle is required and proof of third party liability insurance coverage
Kerry’s Place is an equal opportunity employer and is committed to diversity and inclusivity in employment and welcomes applications from all qualified persons. Kerry’s Place is also committed to providing accommodations for persons with disabilities. If you require an accommodation, we will work with you to meet your needs.
We thank all applicants for your interest in Kerry’s Place Autism Services. Only those selected for an interview will be contacted.
Sat/Sun 7am-5pm
About Kerry's Place Autism Services
Welcome to Kerry’s Place Autism Services. We are Canada’s largest service provider to families with children, adolescents, and adults, with Autism Spectrum Disorder.
Since 1974 Kerry’s Place has been creating, and providing evidence-based supports and services across the province of Ontario that enhance the quality of life of those with ASD.
Today, we are envisioning a future where all persons with ASD are participating fully in their communities.
With staff numbering more than 1200, Kerry’s Place is one of the only organizations in the country that serves the entire life span of those with ASD.
Through the Ontario Autism Program, we provide children and youth - and their families - a menu of timely, evidence-based services needed to achieve their goals at home, at school, and within their communities. This initiative serves individuals with ASD up to age 18, delivering skill-building groups, individual consultation, and family support.
We provide numerous Community Services and Supports, including our day and overnight respite options to provide a well-deserved break for families with loved ones with Autism, along with our many camps and leisure groups.
Our Adult Skill-Building and Peer Support Groups broaden the social circle for every individual we support. Our Employment Programs lend assistance to young adults with Autism to help develop skills that lead to meaningful employment opportunities.
We provide adults with ASD Residential and Semi-Independent Living Supports at 90 distinct properties across Ontario. Our group living approach provides a safe, 24 hour, home environment where residents are encouraged to pursue their own personal goals including outings into the community, employment, and an array of interests. Many of our residence grow with Kerry’s Place, spending upwards of 30 years with us. And through a lifetime of shared pursuits and generational experiences, we too, grow with them.
Kerry’s Place Autism Services: This is Our Community!
Scheduling Coordinator (Supported Living)
Top Benefits
About the role
POSITION POSTING: #3274
SERVICE AREA: Supported Living
LOCATION: Kerry’s Place All Regions
POSITION STATUS: Permanent Part Time
HOURS OF WORK: 20 hours per weeks (Days/Evenings/Weekends/Holidays; Flexibility required)
HOURLY PAY RATE: $25.48 - $31.87 per hour
UNION AFFILIATION: Non-Union
BENEFITS INCLUDED: No – Receive Pay in Lieu of Benefits up to 5% added to each pay
CLOSING DATE: 4:30pm, October 2, 2025
THIS POSITION IS OPEN TO: Internal and External Applicants
Are you looking for a meaningful career full of lifelong learning and everyday adventures?
At Kerry’s Place, we help enhance the quality of life for more than 8000 people with Autism Spectrum Disorder (ASD) each year! Our dedicated team of professionals have become experts in the field through our continuous training and development programs. Get ready for a fun and vibrant career because every day is an adventure at Kerry’s Place!
Why Join our Team?
- Make a Meaningful Difference in Someone’s Life
- Career Development & Internal Growth Opportunities Available
- Various Employer-Paid Training Programs
- Flexible Schedule
- Registered Retirement Savings Plan (optional)
- Employee and Family Assistance Plan
- Corporate Membership discount for Goodlife Fitness
- Employee Recognition and Celebration Programs
- Open and Inclusive Work Environment
About the Role:
Reporting to the Director Services and Supports, the Scheduling Coordinator is responsible for developing and maintaining employee schedules, taking into account staffing requirements, workload, and employee availability. Scheduling Coordinator will utilize scheduling software and systems to create balanced and optimized schedules, while also managing any necessary adjustments or changes that may arise. Additionally, the Scheduling Coordinator will facilitate comprehensive orientation sessions, welcoming and integrating new employees into the organization while also maintaining and updating employee training records, ensuring compliance with training requirements. Responsibilities may include:
- Through actions, supports the Mission, Vision, Values and Strategic Plan of Kerry’s Place
- Adheres to employee responsibilities for Health & Safety as defined by the Occupational Health and Safety Act (OHSA) and applicable regulations
- In collaboration with the Management team and Human Resources, provide appropriate staffing to meet the needs of the persons we support through effective recruitment and orientation
- Create and upload team schedules across multiple sites utilizing the online scheduling platform
- Schedule employees hours according to employment contracts, the Employment Standards Act and applicable Collective Agreements
- Utilize scheduling software and systems to create balanced and optimized schedules, while also managing any necessary adjustments or changes that may arise
- Deliver comprehensive orientation programs to ensure a smooth transition and a positive onboarding experience
- Coordinating and scheduling staff for training sessions, ensuring availability and proper coverage
- In collaboration with Manager, maintain and update training records, ensuring compliance with training requirements (e.g. NVCI, First Aid)
- Provide administrative scheduling support to site managers and ensuring timesheet accuracy
- Maintain scheduling operations within budget as directed by the Management team, includes authorization of expenditures as per Finance policy
- Ensure the sufficient staffing of Supported Living sites through schedule maintenance, ratio maintenance and maintaining fair and equitable schedules
- Coordinate efficient scheduling of staff to meet home requirements (Site Budgets)
- Collect and analyze information regarding the utilization of agency staffing support including hours and shifts to identify staffing trends and inform scheduling efficiencies
- Support the scheduling of services and supports for persons with Autism Spectrum Disorder
- Support the health and safety of supported persons in accordance to Ontario Regulation 299/10 Quality Assurance Measures, and the Provincial and Municipal regulations and by-laws
- Assist the Management team by maintaining professional and thorough records and keeping them up to date for all staff
- Other duties as assigned
Education Qualifications:
- University degree or college diploma
Knowledge and Experience Requirements:
- 2 years of experience with ADP Payroll and scheduling systems is an asset
- Knowledge of shift call-out and scheduling notification (Vocantas)
- Strong knowledge of the Developmental Services sector
- Strong knowledge of Autism Spectrum Disorder
- Competency and effective use of database and Microsoft Office systems
- Working knowledge of related legislation and regulations such as Employment Standards Act, Occupational Health and Safety Act, Services and Supports to Promote the Social Inclusion of Persons with Developmental Disabilities Act, etc.
- French language is an asset
Working Conditions/Physical Requirements:
- Position requires flexible hours including evenings, weekends and holidays.
- Provide on-call coverage (which may include evenings, weekends and holidays)
- Access to stable and high speed internet
- Must have the ability to complete the Non-Violent Crisis Intervention (NVCI) certification, First Aid/CPR as well as perform the required physical techniques. Training will be provided at no cost
- A valid Driver’s License, with a minimum G2 and access to a reliable vehicle is required and proof of third party liability insurance coverage
Kerry’s Place is an equal opportunity employer and is committed to diversity and inclusivity in employment and welcomes applications from all qualified persons. Kerry’s Place is also committed to providing accommodations for persons with disabilities. If you require an accommodation, we will work with you to meet your needs.
We thank all applicants for your interest in Kerry’s Place Autism Services. Only those selected for an interview will be contacted.
Sat/Sun 7am-5pm
About Kerry's Place Autism Services
Welcome to Kerry’s Place Autism Services. We are Canada’s largest service provider to families with children, adolescents, and adults, with Autism Spectrum Disorder.
Since 1974 Kerry’s Place has been creating, and providing evidence-based supports and services across the province of Ontario that enhance the quality of life of those with ASD.
Today, we are envisioning a future where all persons with ASD are participating fully in their communities.
With staff numbering more than 1200, Kerry’s Place is one of the only organizations in the country that serves the entire life span of those with ASD.
Through the Ontario Autism Program, we provide children and youth - and their families - a menu of timely, evidence-based services needed to achieve their goals at home, at school, and within their communities. This initiative serves individuals with ASD up to age 18, delivering skill-building groups, individual consultation, and family support.
We provide numerous Community Services and Supports, including our day and overnight respite options to provide a well-deserved break for families with loved ones with Autism, along with our many camps and leisure groups.
Our Adult Skill-Building and Peer Support Groups broaden the social circle for every individual we support. Our Employment Programs lend assistance to young adults with Autism to help develop skills that lead to meaningful employment opportunities.
We provide adults with ASD Residential and Semi-Independent Living Supports at 90 distinct properties across Ontario. Our group living approach provides a safe, 24 hour, home environment where residents are encouraged to pursue their own personal goals including outings into the community, employment, and an array of interests. Many of our residence grow with Kerry’s Place, spending upwards of 30 years with us. And through a lifetime of shared pursuits and generational experiences, we too, grow with them.
Kerry’s Place Autism Services: This is Our Community!