At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

The Sr Tender Specialist is primarily responsible for identification and administration of commercial sales tender processes and submissions, coordination of complex commercial sales contracting opportunities, and continuous quality improvement. This role involves reviewing and redlining contract terms and conditions for alignment to Medtronic positions and processes, contract negotiations, project management of complex offer processes and quality analysis and support of offer content. Requires demonstrated skills in communication, collaboration, information management, terms and conditions reviews, influence, negotiation, Word, Excel and Sharepoint.

This role can be performed from our Brampton, ON office or our Pointe-Claire, Quebec office. Requires full bilingualism (French/English).

MAIN JOB DUTIES/RESPONSIBILITIES (may include the following and other duties may be assigned):

• Provides commercially oriented coordination and guidance to management and business units on tender’s administration.

• Prepares and administers the technical and pricing material for each tender, coordinating with all parties involved.

• Researches, tracks and coordinates tenders and contracts.

• Ensures compliance with company policies and local legislation.

• Facilitates any management approvals required for price levels and contract terms for tenders.

• Responsible for reporting complaints and Adverse Drug Reactions (ADR)

• Must be able to work flexibly to ensure submissions meet critical deadlines.

• Monitor bid sites daily for the identification of potential business opportunities for Medtronic; confirm and track.

• Prepare, organize and maintain tender records, files and data.

• Co-lead tender response process through application of Project Management skills.

• Analyze tender documents for processes, requirements, special provisions, and terms and conditions for compliance with appropriate laws, regulations, corporate and Medtronic of Canada policies and specific procedures and bid requirements.

• Respond to general tender requirements using standard language and content.

• Collaborate with stakeholders to update and develop tender content for general responses.

• Print or Save, Compile, Ship and Upload Tenders.

• Liaise and Negotiate contracts with Customers and internal subject matter experts.

• Coordinate and support the development and finalization of customized contracts.

• Analyze contract documents for acceptable terms and conditions and mark up with standard MDT responses.

• Initiate and participate in the development and execution of standard and updated processes and procedures in the Canada Tenders function.

• Rapidly adopt new processes and systems.

• Administer key tender tools.

• Support information requests (i.e. for business reviews, pre-tender support, etc.).

• Coordinate and support contract negotiations.

• Finalize contracts and coordinate handovers following departmental processes.

• Provide backup to the department as needed.

• Provide mentorship and training to team members as needed.

• Other duties and special projects as assigned.

CAREER STREAM:
Typically an individual contributor with responsibility in a professional discipline or specialty. Delivers and/or manages projects assigned and works with other stakeholders to achieve desired results. May act as a mentor to colleagues or may direct the work of other lower level professionals. The majority of time is spent delivering and overseeing the projects – from design to implementation - while and adhering to policies, using specialized knowledge and skills normally acquired through advanced education.

DIFFERENTIATING FACTORS:
Autonomy: Seasoned individual contributor. Works independently under limited supervision to determine and develop approach to solutions. Coaches and reviews the work of lower-level specialists; may manage projects / processes.

Organizational Impact: May be responsible for entire projects or processes within job area. Contributes to the completion of work group objectives, through building relationships and consensus to reach agreements on assignments.

Innovation and Complexity: Problems and issues faced are difficult, and may require understanding of multiple issues, job areas or specialties. Makes improvements of processes, systems or products to enhance performance of the job area. Analysis provided is in-depth in nature and often provides recommendations on process improvements.

Communication and Influence: Communicates with senior internal and external customers and vendors. Exchange information of facts, statuses, ideas and issues to achieve objective, and influence decision-making.

Leadership and Talent Management: May provide guidance, coaching and training to other employees within job area. May manage projects, requiring delegation of work and review of others' work product.

Required Knowledge and Experience: High School Diploma or equivalent with 6+ years of relevant experience in Tenders or Contracts or equivalent experience (OR Associate's Degree with 4+ years experience OR Baccalaureate Degree with 2+ years experience).

REQUIRED QUALIFICATIONS
KNOWLEDGE/EDUCATION

• High School Diploma or equivalent, or;
• Associate’s degree, or;
• Bachelor’s degree.

JOB EXPERIENCE

• 6+ years of relevant experience in Tenders or Contracts or equivalent experience, with a : High School Diploma or equivalent, or;

• 4+ years of relevant experience in Tenders or Contracts or equivalent experience, with an associate’s degree, or;

• 2+ years of relevant experience in Tenders or Contracts or equivalent experience, with a bachelor’s degree.

SKILLS/COMPETENCIES

• Strong oral and written skills in both French and English
• Strong MS Office Word, Excel, Acrobat, Information Management and Sharepoint skills
• Experience assessing, amending, and negotiating contract terms and conditions.
• Project management and process improvement experience
• Strong attention to detail
• Strong collaboration skills
• Proven ability to organize and prioritize workload and meet critical deadlines.
• Ability to quickly learn and lead new processes and systems.
• Quality-oriented

KNOWLEDGE/EDUCATION

• Knowledge of Medtronic processes and policies or demonstrated ability to learn quickly.

JOB EXPERIENCE

• Minimum 5 Years' Experience with Tender and/or Contract processes
• Minimum 2 Years' Process Improvement and/or Project Management experience.

PHYSICAL JOB REQUIREMENTS

• Copying, collating, packaging and shipping bid responses
• The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For Office Roles:

While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers.

Medtronic Canada strives through our vision to build a culture of inclusiveness through our commitment to employment equity and diversity. Discrimination is prohibited on any grounds protected under Canadian Human Rights legislation. Employment applications are encouraged from all members of our community. Upon request, candidates with disabilities will be accommodated during the recruitment process.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.