Administrative Assistant

Kingston Ross Pasnak LLP is the largest local, independent, full-service accounting firm in Alberta. But that doesn’t mean we’re only about spreadsheets and number crunching. When we come to work daily, we are driven by a desire to be creative and continually open to new possibilities. This includes building strong relationships with all the people we serve — our clients, our team members and our community. What matters most to us is staying connected, versatile and accessible. These are the qualities that allow us to make a real difference in people’s lives and empower them to reach their full potential.

We are an exceptional company – we embrace making small investments, learning from failures quickly, and growing stronger together. We seek inventive problem-solvers who prioritize customers to uncover victories across diverse sectors.

We don't hire for compatibility; we hire for contribution. We search for candidates who embody our core values: Advancement, Accountability, Empathy, Intention, Openness, and Uniqueness. If you're enthusiastic about KRP, flourish in a dynamic setting, and aspire to collaborate with a brilliant, diverse team, we'd love to hear from you!

Your Opportunity

As an Administrative Assistant, you will be a vital member of the Administration Team, reporting to the Director of People Operations. You will be responsible for taking initiative and ownership in facilitating successful administrative practices for the whole firm You are a detail-oriented, curious individual who can quickly learn and work with minimal supervision.

Your Scope:

• Oversee mail, courier, and document flow, ensuring timely and accurate handling of critical materials.
• Manage daily banking and payment processing with accuracy and strong internal controls.
• Maintain electronic client files, ensuring records are organized, current, and audit-ready.
• Coordinate vendors, office operations, and inventory to keep the office running smoothly, especially during peak periods.
• Support a professional client experience, serving as a key point of contact for reception and in-office coordination.
• Identify and implement process improvements to enhance efficiency across the firm.

Your Qualifications:

• Demonstrates administrative experience within a public practice or professional services environment.
• Proven ability to manage competing priorities independently in a deadline driven setting.
• Strong understanding of public practice workflows, including peak periods (tax season, year-end).
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with CaseWare, TaxPrep, or similar software is an asset.
• High attention to detail, particularly when handling financial transactions and confidential information.
• Professional communication skills, with a proactive, client-service mindset and a focus on continuous improvement

Your Perks:

• A total rewards package, including above market salary and annual bonuses
• Three weeks’ vacation and Winter Holiday Office Closure (starting base)
• Ten personal days
• 100% employer match on medical and dental benefits
• Health spending account
• On-site fitness center
• Tuition reimbursement and professional development
• A flexible and remote working model
• A unique opportunity to build, grow, and leave your impact on a local firm

First Nations Acknowledgment

As this role is based in Edmonton, Alberta, KRP wishes to recognize that we are on the traditional lands known as Treaty 6 Territory, and that the City of Edmonton and all its inhabitants are beneficiaries of this peace and friendship treaty. Treaty 6 encompasses the traditional territories of numerous western Canadian First Nations, including Cree, Dene, Stoney Nakota Sioux, Saulteaux, and Ojibwe.

Equal Opportunities

KRP is an equal opportunity employer dedicated to fostering a psychologically safe, diverse, and inclusive environment, where all team members have a sense of belonging. We encourage qualified applicants of all backgrounds, including ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, nationality, and education levels, to apply. If you are contacted for an interview and require accommodations during the interview process, please let us know.

We Seek High Performers Who:

• Embody our core values
• Have a thirst for knowledge
• Are intrinsically motivated
• Desire to learn new skills
• Treat others with respect
• Want to work with the best

Our Culture:

KRP is home to a talented team of professionals. Our skills are diverse, but we all have one thing in common — a commitment to delivering the best solutions and services possible for our clients.

You'll be immersed in a cooperative company culture that values diligent work, accomplishing tasks, and relishing group socials throughout the year. You'll enjoy flexibility in your work location, schedule, vacation time, and attire. While we expect dedication, we also appreciate the importance of maintaining a healthy work/life balance.

Our Values:

Accountability

• We are personally responsible for delivering on our commitments.

Advancement

• We focus on deliberate and sustainable growth for our people, our company, and our clients.

Empathy

• We show care and concern for others.

Intention

• We are purposeful and deliberate in everything we do.

Openness

• We communicate openly and honestly.

Uniqueness

• We celebrate and encourage individuality over conformity.

We don’t want you to assimilate; we want you to aspire for greatness.