WE ARE CANADA'S LARGEST AND MOST DIVERSIFIED HEALTH, SAFETY AND ENVIRONMENTAL SERVICE COMPANY. Our footprint spans from British Columbia to Newfoundland with 19 locations strategically placed to best service our clients in every aspect of safety they need. HSE Integrated has more than 700 employees, comprising one of the largest teams of industrial safety experts and inventories of rental equipment in North America.

DXP/HSE Integrated is looking for an Office Administrator for our Mount Pearl, NL station .

Within this role, the Office Administrator is responsible for a variety of administrative and clerical duties. You will possess strong interpersonal and organizational skills, the ability to function effectively as a part of the team and have above average computer literacy and familiarity with Microsoft Office packages

Some duties of this position will include (but are not limited to):

• Ensuring New Hire packages are completed accurately and submitted in a timely manner.
• Verifying that all Field Tickets are approved, complete, processed on time, and sent to Calgary.
• Ensuring all station-level purchase orders are coded in accordance with head office requirements.
• Managing daily station-level payroll functions and ensuring they are processed within required cutoff timelines.
• Maintaining station-level safety files in compliance with the requirements of the HSE Manager.
• Managing hard copy and electronic filing systems in accordance with corporate policies and governance.
• Maintaining strict confidentiality regarding all employee information.
• Communicating openly and clearly with all managers and supervisors to offer support as needed.
• Coordinating accommodations for operations staff as directed by Operations Management.
• Arranging for professional housekeeping services as required.
• Acting as the "Accommodation Clerk" for area company-sponsored housing, including tracking personnel usage, maintaining cleanliness, and ensuring the organization of all aspects of company housing in coordination with the Station Manager.
• Assisting the Station Manager with review and analysis of the monthly Financial Reporting Package (FRP).
• Performing other duties and projects as assigned by the Station Manager.

Requirements:

• A certificate or diploma in an Office Administration program is considered an asset.

• Minimum of two (2) years’ experience in a similar role.

• Exceptional organizational skills with the ability to adapt to shifting priorities.

• Positive, outgoing, and effective team player who contributes to a collaborative work environment.

• Strong written and verbal communication skills. Intermediate proficiency in MS Outlook, Word, and Excel.

CAN:NL:Mount Pearl