Project Lead, Events
About the role
Department VER Engagement
Salary range $63,972.00 to $88,539.48
Hours per week 35
Grade 10
Posted date September 18, 2025
Closing date September 30, 2025
Position Type Full Time - Operating Funded
Description
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
Location - This role is hybrid with a mix of remote and in-person work at Enterprise Square.
Working at the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
Working for Development and Alumni Relations
The Development and Alumni Relations team showcases our faculty, staff, students and alumni, connects the university with its many communities and advocates for the U of A as we advance our promise of uplifting the whole people. We lead and determine the strategy for both external and internal initiatives and help develop the reputation of, and pride in, the university.
Position Summary
The Project Lead, Events is responsible for planning and executing a variety of major events on campus. Reporting to the Manager, Events, the Project Lead, Events plans and implements events that help maintain and strengthen the relationships between the university and alumni, donors, community leaders, government leaders and other key stakeholders and enhance the University of Alberta’s reputation. The incumbent will have significant responsibilities in advising campus partners on event design and managing the many aspects of planning a successful event in order to advance institutional priorities and initiatives and build strategic partnerships and relationships.
Duties
- Leads and executes comprehensive, strategic event plans for a variety of events, and develops unique concepts to engage attendees.
- Manages on-site event execution to ensure a quality experience for guests and participants.
- Cultivates and stewards alumni, donors, government, university, and community stakeholders through various activities and programs, including major events, gift announcements, donor acknowledgements, lectures, and others to advance the reputation and priorities of the university.
- Advises and provides professional expertise to campus partners on the design and development of strategic community and institutional events.
- Works collaboratively as a member of the External Relations events team to oversee the development of institutional events that impact the internal and external University of Alberta community.
- Works professionally with researchers, academics, and other speakers in preparation for events and ensures that their in-event experience is rewarding and positive.
- Develops and oversees event budgets, the selection and negotiation of vendor contracts and rates, and the timely payments of such, adhering to university policy.
- Works with marketing and communications colleagues to prepare information for marketing, promotions, in-event collateral, speaking notes, etc.
Minimum Qualifications
- University degree with a background in areas such as: events management, theatre management, social sciences, recreation, program planning, or education. A Diploma in event planning or management may be considered.
- Minimum of 5 years experience in event planning, stakeholder engagement, alumni, public and/or donor relations.
- Excellent communication, organizational, and interpersonal skills are essential.
- Strong ability to meet deadlines and skillfully manage multiple priorities.
- Ability to adapt to changing demands and situations.
- Ability to work as a member of a team.
- Ability to work effectively within a large organization and an academic culture.
- Excellent computer skills (Advance, Excel, Word, Google Suite).
- A valid driver's license is required.
- Working knowledge of budget management, basic accounting principles.
Preferred Qualifications
- Experience in volunteer management is considered an asset.
- Experience working in a post-secondary environment is an asset.
- Working knowledge of data analysis and applying data to strategic decision-making.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.
Note: This opportunity will be available until midnight September 30, 2025, Edmonton, Alberta local time.
About University of Alberta
The University of Alberta is one of Canada’s top teaching and research universities, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering, and health sciences. Home to more than 39,000 students and 15,000 faculty and staff, the university has an annual budget of $1.7 billion and attracts nearly $450 million in sponsored research revenue. The U of A offers close to 400 rigorous undergraduate, graduate, and professional programs in 18 faculties on five campuses. The university has more than 250,000 alumni worldwide.
The university and its people remain dedicated to the promise made in 1908 by founding president Henry Marshall Tory that knowledge shall be used for “uplifting the whole people."
Project Lead, Events
About the role
Department VER Engagement
Salary range $63,972.00 to $88,539.48
Hours per week 35
Grade 10
Posted date September 18, 2025
Closing date September 30, 2025
Position Type Full Time - Operating Funded
Description
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
Location - This role is hybrid with a mix of remote and in-person work at Enterprise Square.
Working at the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
Working for Development and Alumni Relations
The Development and Alumni Relations team showcases our faculty, staff, students and alumni, connects the university with its many communities and advocates for the U of A as we advance our promise of uplifting the whole people. We lead and determine the strategy for both external and internal initiatives and help develop the reputation of, and pride in, the university.
Position Summary
The Project Lead, Events is responsible for planning and executing a variety of major events on campus. Reporting to the Manager, Events, the Project Lead, Events plans and implements events that help maintain and strengthen the relationships between the university and alumni, donors, community leaders, government leaders and other key stakeholders and enhance the University of Alberta’s reputation. The incumbent will have significant responsibilities in advising campus partners on event design and managing the many aspects of planning a successful event in order to advance institutional priorities and initiatives and build strategic partnerships and relationships.
Duties
- Leads and executes comprehensive, strategic event plans for a variety of events, and develops unique concepts to engage attendees.
- Manages on-site event execution to ensure a quality experience for guests and participants.
- Cultivates and stewards alumni, donors, government, university, and community stakeholders through various activities and programs, including major events, gift announcements, donor acknowledgements, lectures, and others to advance the reputation and priorities of the university.
- Advises and provides professional expertise to campus partners on the design and development of strategic community and institutional events.
- Works collaboratively as a member of the External Relations events team to oversee the development of institutional events that impact the internal and external University of Alberta community.
- Works professionally with researchers, academics, and other speakers in preparation for events and ensures that their in-event experience is rewarding and positive.
- Develops and oversees event budgets, the selection and negotiation of vendor contracts and rates, and the timely payments of such, adhering to university policy.
- Works with marketing and communications colleagues to prepare information for marketing, promotions, in-event collateral, speaking notes, etc.
Minimum Qualifications
- University degree with a background in areas such as: events management, theatre management, social sciences, recreation, program planning, or education. A Diploma in event planning or management may be considered.
- Minimum of 5 years experience in event planning, stakeholder engagement, alumni, public and/or donor relations.
- Excellent communication, organizational, and interpersonal skills are essential.
- Strong ability to meet deadlines and skillfully manage multiple priorities.
- Ability to adapt to changing demands and situations.
- Ability to work as a member of a team.
- Ability to work effectively within a large organization and an academic culture.
- Excellent computer skills (Advance, Excel, Word, Google Suite).
- A valid driver's license is required.
- Working knowledge of budget management, basic accounting principles.
Preferred Qualifications
- Experience in volunteer management is considered an asset.
- Experience working in a post-secondary environment is an asset.
- Working knowledge of data analysis and applying data to strategic decision-making.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.
Note: This opportunity will be available until midnight September 30, 2025, Edmonton, Alberta local time.
About University of Alberta
The University of Alberta is one of Canada’s top teaching and research universities, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering, and health sciences. Home to more than 39,000 students and 15,000 faculty and staff, the university has an annual budget of $1.7 billion and attracts nearly $450 million in sponsored research revenue. The U of A offers close to 400 rigorous undergraduate, graduate, and professional programs in 18 faculties on five campuses. The university has more than 250,000 alumni worldwide.
The university and its people remain dedicated to the promise made in 1908 by founding president Henry Marshall Tory that knowledge shall be used for “uplifting the whole people."