Job Type: Full-Time Student
Term End Date: August 28, 2026

Location: Sioux Lookout, Ontario

Rate of Pay: Hourly $ 22.136 - $ 29.733

Hours of Work: 35 hours per week

Application Deadline: Open until filled

Job Summary:

The Summer Student – Executive Assistant is primarily responsible for supporting the Executive Operations Manager.

Qualifications:

• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)

• Ability to communicate in one of the First Nations dialects in the Sioux Lookout Zone is an asset.

• A current student working to achieve a post-secondary education in business administration/health-related area.

• Strong organizational skills and attention to detail, with the ability to prioritize tasks and handle multiple assignments simultaneously.

• Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization.

• Proficiency in using office software and applications (e.g., Microsoft Office Suite, calendar management tools, emails).

• Strong problem-solving skills and the ability to work independently with, at times, minimal supervision.

• Discretion and confidentiality in handling sensitive information.

• Flexibility and adaptability to changing priorities and deadlines.

• Strong interpersonal skills and the ability to work well in a team environment.

• Must be willing to travel and be flexible with work hours.

• The ability to perform the requirements of the position on a regular basis.

Roles and Responsibilities:

• Assist in routine administrative tasks such as managing calendars, scheduling appointments, arranging meetings, preparing documents, drafting correspondence, and maintaining filing systems.
• Serve as a primary point of contact, screening phone calls, taking messages, and responding to inquiries in a professional and timely manner.
• Work with SLFNHA travel department, in coordinating travel itineraries, including flights, accommodation, and transportation.
• Coordinate logistics for meetings, conferences, and events, including venue bookings, catering, and equipment setup.
• Prepare and submit expense claims.
• Maintain and update databases, records, and confidential files.
• Assist in office management duties, including ordering supplies and maintaining office equipment.
• Attend scheduled meetings and document and distribute meeting minutes.
• All other duties as assigned.