Apply By: Friday, October 31, 2025 11:59 pm EDT

Talent Pool - Administrative Assistant - Unilingual (English) & Bilingual (English/French) positions!

Job ID:

234848

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Victims and Vulnerable Persons

City:

Barrie, Bracebridge, Dryden, Kenora, North Bay, Sault Ste Marie, Sudbury, Thunder Bay, Timmins

Position(s) language:

Both English and bilingual

Job term:

Permanent, Temporary assignments/contracts for up to 12 months with possible extension

Job code:

09OAD - Office Administration 09, 09OAD - Office Administration 09

Salary:

$28.14 - $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Help victims and vulnerable persons!
Bring your skills to this dynamic role where you will be the first point of contact for the Victims/Witness Assistance Program (VWAP). You will provide clients with program information and perform a full range of administrative services.

Learn more about the Victims/Witness Assistance Program here.

Please note: This competition will be used to fill immediate and future temporary and permanent (both unilingual and bilingual) opportunities in the Victims/Witness Assistance Program (VWAP). These positions are based at the locations listed in the job advertisement.

About the job

In this role, you will:

• respond to/record inquiries.

• refer issues to appropriate staff.

• receive and review incoming files and materials.

• maintain office filing systems, enter data, prepare reports and correspondence.

• maintain reception area/waiting room and office equipment.

• arrange meetings and coordinate appointments.

Note: This position is required to report to and work from the physical work location five days per week.

What you bring to the team

Mandatory for bilingual position only

• You must possess oral French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Analytical and problem-solving skills

You can:

• review incoming mail and documents and flag/prioritize as needed.
• review and resolve office expenses and billing errors.
• organize information in case files and manage filing systems.
• interpret and apply policies/procedures and legislation.

Communication and interpersonal skills

You can

• communicate effectively with clients while displaying tact, sensitivity, and diplomacy.
• prepare correspondence, input client details into tracking system, and proofread written communication for accuracy.

Knowledge

You have:

• knowledge of office administrative processes and procedures
• the ability to learn and apply knowledge of the criminal justice system (e.g. child abuse) and privacy act.
• proficiency in MS Office software, operating database systems and internet web-based applications
• knowledge of basic arithmetic.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions

• flexible learning and developmental opportunities, including education and mentorship programs

• many employee networks offering support for and education about underrepresented groups

This role comes with a comprehensive compensation and benefits package that includes:

• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services

Additional information:

Apply by:

Friday, October 31, 2025 11:59 pm EDT

Position details:

• English Permanent, 123 March St, Sault Ste Marie, North Region or 220 Main St S, Kenora, North Region or 479 Government Rd, Dryden, North Region or 125 Brodie St N, Thunder Bay, North Region or 3B Dominion St, Bracebridge, Central Region or 144 Pine St, Sudbury, North Region or 360 Plouffe St, North Bay, North Region or 38 Pine St N, Timmins, North Region or 75 Mulcaster St, Barrie, Central Region, Criminal Record and Judicial Matters Check
• Bilingual English/French Permanent, 123 March St, Sault Ste Marie, North Region or 220 Main St S, Kenora, North Region or 479 Government Rd, Dryden, North Region or 125 Brodie St N, Thunder Bay, North Region or 3B Dominion St, Bracebridge, Central Region or 144 Pine St, Sudbury, North Region or 360 Plouffe St, North Bay, North Region or 38 Pine St N, Timmins, North Region or 75 Mulcaster St, Barrie, Central Region, Criminal Record and Judicial Matters Check
• English Temporary, 123 March St, Sault Ste Marie, North Region or 220 Main St S, Kenora, North Region or 479 Government Rd, Dryden, North Region or 125 Brodie St N, Thunder Bay, North Region or 3B Dominion St, Bracebridge, Central Region or 144 Pine St, Sudbury, North Region or 360 Plouffe St, North Bay, North Region or 38 Pine St N, Timmins, North Region or 75 Mulcaster St, Barrie, Central Region, Criminal Record and Judicial Matters Check
• Bilingual English/French Temporary, 123 March St, Sault Ste Marie, North Region or 220 Main St S, Kenora, North Region or 479 Government Rd, Dryden, North Region or 125 Brodie St N, Thunder Bay, North Region or 3B Dominion St, Bracebridge, Central Region or 144 Pine St, Sudbury, North Region or 360 Plouffe St, North Bay, North Region or 38 Pine St N, Timmins, North Region or 75 Mulcaster St, Barrie, Central Region, Criminal Record and Judicial Matters Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Thursday, October 9, 2025

Note:

• This ad is also available in French.
• The number of positions to be filled has not been identified at this time. This competition will be used to create an eligibility list of qualified candidates to fill upcoming opportunities within the next eighteen months following the closing date of the job ad posting.
• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• E-AG-226886/25(2)

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together