Administrative Assistant Job Description:
Come join Sterling Fire Protection Services, where our passion for safety and commitment to excellence unite. As a leader in the fire protection industry, we are dedicated to safeguarding lives and property through our unwavering commitment to fire safety. If you're driven by a commitment to excellence, have a passion for making a difference, are dedicated to upholding the highest quality of work, and are eager to be part of a forward-thinking organization that values expertise, teamwork, and continuous growth, then join us in our mission to provide top-tier fire protection services that set the standard for safety and security. We don’t just fight fires - we ignite your career!

Job Description:
Are you the life of the party, the guru of organization, and the master of multitasking? If so, we've got the perfect role for you! We're on the hunt for an Office Superstar to join our vibrant young team. Picture this: you'll be the welcoming face that brightens everyone's day, the organizational wizard who keeps things running smoothly, and the go-to person for all things fun and fabulous in the office. Sound like your dream job? Keep reading!

**What You Have:**Superior Organizational Skills:

• Must be able to juggle multiple tasks with ease and keep everything running like a well-oiled machine.
• A keen eye for detail and a knack for keeping things organized in the midst of chaos.

Excellent Communication Skills:

• Strong verbal and written communication skills are essential for interacting with team members, vendors, and customers.
• Ability to convey information clearly and effectively in a fast-paced environment.

Tech-Savvy Superpowers:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is a must.
• Experience with database entry and management software is preferred.
• Experience with newsletter or poster-creating software such as Canva or Poster My Wall.
• Ability to adapt quickly to new technology and software programs.

Problem-Solving Abilities:

• A resourceful mindset and the ability to think on your feet when faced with challenges.
• Proven ability to troubleshoot and find creative solutions to administrative issues.

Team Player Mentality:

• A positive attitude and willingness to pitch in and help out wherever needed.
• Ability to collaborate effectively with colleagues across different departments.

Customer Service Excellence:

• Dedication to providing exceptional service to both internal and external stakeholders.
• A friendly and approachable demeanor that makes everyone feel welcome and valued.

Adaptability and Flexibility:

• Ability to thrive in a fast-paced, ever-changing environment.
• Willingness to take on new tasks and responsibilities as the needs of the team evolve.

Passion for Fun and Creativity:

• Enthusiasm for planning and participating in company events and activities.
• Creativity and innovation in crafting engaging communications and newsletters.

Attention to Detail:

• Meticulous attention to detail in all administrative tasks, from filing documents to updating databases.
• Commitment to maintaining accuracy and precision in all aspects of the role.

Initiative and Proactive Nature:

• Self-starter mentality with the ability to take initiative and tackle projects independently.
• Proactive approach to identifying opportunities for improvement and implementing solutions.

**What You’ll Do:**Spread Joy at the Front Desk:

• Greet visitors with a smile that lights up the room.
• Handle incoming calls with flair and finesse.
• Keep the reception area looking so inviting that people never want to leave.

Sprinkle Positivity Everywhere You Go:

• Be the ultimate cheerleader for your coworkers, offering high-fives, words of encouragement, and maybe even a dance break or two.
• Keep the office vibes positive and upbeat, because life's too short not to have fun at work!

Assist the Service Team, Invoicing Pros, Reporting Gurus, and Sales Superstars:

• Channel your inner superhero as you file documents faster than a speeding bullet.
• Become the ultimate communication champ by making calls to our awesome vendors and customers.
• Embark on thrilling quests for information as you research like a seasoned detective.
• Dive into the digital realm as you expertly enter data into our Service Trade database, ensuring our operations run smoother than a well-oiled machine.

Support the Manager of HR, Safety, and Office Operations:

• Gear up for safety adventures as you gather crucial information like COIs, WCB details, and safety statistics and put together safety packages for our amazing safety-conscious clients.
• Summon your organizational prowess as you collect certificates from our awesome staff and upload them, as well as input safety information into BisTrainer.
• Keep our safety compliance software up to date with the latest info, ensuring we're always on top of our game.
• Assist in the administration of various HR & Office initiatives, because teamwork makes the dream work!

Event Planning:

• Play a starring role in planning company events and fun-filled activities that'll have everyone talking for weeks.
• Engage your creativity and budding photography skills to capture fun-filled company moments and post them to social media.

General Superstar Administrator Tasks::

• Craft the monthly company newsletter with your creative flair and witty charm.
• Keep a watchful eye on office supply levels and sound the alarm if we're running low – after all, we can't save the day without our trusty supplies!
• Transform our printing areas into tidy havens by banishing garbage and recycling with a flick of your magic wand.
• Ensure our kitchen is fully stocked and sparkling clean because every hero needs a well-stocked hideout.
• And of course, tackle any other administrative mission that comes your way with gusto and flair!

What You Need:

• Certificate or diploma in Administration is highly valued, although not mandatory.
• Demonstrated experience of 3 - 5 years or more in executing a broad spectrum of administrative responsibilities, showcasing your versatility and adaptability in various tasks.
• Proficiency in Microsoft Office Suite and Google Workspace, demonstrating your ability to navigate and utilize a range of digital tools efficiently.

What We Offer:

• Fun, friendly working environment.
• Hourly wage of $22 - $26.00/hr
• Comprehensive benefits package that includes:
• • Long Term Disability
• Life Insurance
• Extended Health benefits
• Dental benefits
• Vision benefits
• Employee Assistance Program
• Teledoc
• Company-contributed RRSPs or TFSAs.
• 5 Paid Time off Days per year.
• 2 Weeks of paid vacation.
• Beautiful office and location within an 8-minute drive from West Edmonton Mall.

Sterling Fire Protection is an equal-opportunity employer. We are committed to creating an inclusive and diverse environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to any of these factors. We encourage individuals from underrepresented backgrounds to apply and join us in our mission to enhance fire safety and protection for all.