Lab Clerk

Department: Histopathology

Position Number: 50017418

Hours of Work: TemporaryFull-Time Position (Approximately 12 Months)

Day Shifts: 0800-1600, 0830-1630, 0900-1700

Pay Band: Band-C $26.03-$28.84

Union: CUPE
Location: Kingston General Hospital Site

Please note, this posting identifies the current shifts that apply to the position control number. However, this does not guarantee the permanence of the shift time or work assignment for the position. The Hospital reserves its Management Rights under the CUPE Collective Agreement to make changes to shift time and work assignment as it deems necessary.

PRIMARY FUNCTION:

Under the direction of the Manager – Clinical Laboratory Services; Histopathology Lab Clerks can be assigned to one of two functional areas. Incumbents may be cross trained on all functions to provide coverage or redistributed when required.

Registers requests for laboratory analysis of patient specimens in the HIS. Answers telephone and provides information as requested.

Acts as a point of contact for internal and external requests for molecular genetics testing and coordination of incoming and outgoing cases for consult and/or additional testing. Also provides transcription, typing, filing (slides and/or blocks) services for medical and technical staff.

Within this role the employee is accountable for contributing to the delivery of the Kingston General Hospital strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.

PRINCIPLE RESPONSIBILITIES:

• Registers requests for laboratory analysis of patient specimens into the HIS. This may include document scanning, entering and confirming patient demographics, creating new patient visits, transcribing patient clinical information, and assigning laboratory numbers to patient specimens.

• Acts as a point of contact for internal and external requests for molecular genetics testing. This includes retrieving and compiling materials and documentation and sending to Genetics.

• Coordination of incoming and outgoing cases (blocks and slides) for consult and/or additional testing. This includes returning material upon completion.

• Transcribe and types laboratory reports

• Retrieves, re-prints and distributes (via paper & electronically) laboratory reports to various locations as required.

• Prints various pre-defined operational and quality assurance reports from the HIS and distributes as appropriate. Assists with quality assurance audits as required.

• Answers telephone and provides information as appropriate. This includes coordination of frozen section delivery with the courier and off site collection site.

• Working closely with the laboratory MLT/MLA processing laboratory samples or generating SAFE reports when required.

• Other duties as assigned, duties will change depending on the laboratory and needs of the department

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the job.

QUALIFICATIONS:

• Medical Office Administration Diploma (2 year) or equivalent combination of education and experience.

• Six months clerical experience.

• Ability to use personal computer, Dictaphones and Photocopier.

• Keyboarding 50 wpm on test.

• 70% on Medical terminology test.

• Proficiency with Windows applications Microsoft Word (Level 1), Outlook.

• Able to work as a member of a team.

• Able to set priorities in workload

• Able to accept work from other than immediate supervisor.

• Strong interpersonal skills.

• Proven ability to attend work regularly.

• Satisfactory criminal reference check and vulnerable sector search required.

PHYSICAL REQUIREMENTS:

The applicant must be able to meet the physical demands of this position.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.

Unless specifically stated, all job postings are for existing positions at KHSC. KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace in compliance with legislation such as the Employment Standards Act and Accessibility for Ontarians with Disabilities Act. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.

We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.