About the role
City Of Kenora
Deputy Clerk
External Job Posting
Kenora provides a high quality of life for residents and unforgettable experiences for visitors by celebrating and embracing the community’s rich heritage, diversity, and natural environment.
Job Title: Deputy Clerk
Location: Kenora, Ontario
Type: Full Time | Permanent
Salary: PM-04 $111,940 - $131,366 per year
Closing Date: April 10, 2026
Please note that we encourage early applications as we may proceed with interviews and make offers to exceptional candidates before the closing date.
Reporting directly to the Deputy CAO/City Clerk, Corporate Services, this role is responsible for the coordination and administration of the day-to-day operations relating to Council and Committees. You will be responsible for coordinating the necessary administrative functions including the assembly and distribution of all documents associated with meeting agendas, draft motions, minutes and correspondence within the required time frame; schedule and coordinate all delegations and presentations.
The Deputy Clerk is responsible for executing statutory responsibilities as prescribed under legislation and ensuring efficient, accessible, and transparent transaction of City business, legislative compliance, and access to local government. You will assist with strategies, policies and objectives that will ensure the legislative services programs align closely with our community needs. This role will lead and coordinate Committees of Council, municipal elections services, accountability and transparency officer services, compliance and any customer services associated with the statutory duties of the Clerk. In the absence of the City Clerk, the Deputy Clerk will also manage the records management and privacy-related services.
The Deputy Clerk will:
-
Be responsible for the production and records of Council, Committees, and review of Public Planning and all other committee documentation.
-
Be responsible for tracking draft agenda materials and working with departmental staff to ensure the timely submission of staff reports, presentations and by-laws for City Council and committee agendas.
-
Attend public meetings and provide procedural, legislative process and statutory compliance advice.
-
Prepare reports and make recommendations to Council on division-related matters such as Council policies.
-
Lead the innovation of policy and technology enhancements to improve public engagement and access to municipal government.
-
In collaboration with the Returning Officer, acts as the Assistant Returning Officer assisting with the administration of municipal elections and all electoral matters pursuant to the Municipal Elections Act.
-
Lead recommendations related to new voting methods, voter and candidate engagement and manage procedures and logistics associated with the voting process.
-
Manage contracts with Integrity Commissioner, Ombudsman and Closed Meeting Investigator, as required.
-
Lead the development of policies and practices related to accountability and transparency including, implementation of accountability officer recommendations and best practices in municipal ethics.
-
Maintain revisions to the City’s governance related policies such as the Procedure By-law, Closed Meeting Protocol, Code of Conduct for Council and Local Boards, Council policies, etc.
-
Recommend operating and capital budgets and forecasts, potential revenue sources in addition to monitoring and administering approved budgets and reports for team.
-
Performs the statutory duties of Clerk as required under the Municipal Act, Planning Act, Ontario Heritage Act, and any other provincial legislation and municipal by-laws as assigned.
-
Acts as City Clerk, managing Corporate Services in absence of same or as required, performing statutory duties including the City’s corporate records management program, compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
Qualifications
-
Post-secondary degree in Public Administration, Municipal Administration, Political Science, Business Administration or a related discipline combined with progressive experience in a managing role in municipal government including Council Secretariat functions, municipal elections, records management, or an equivalent combination of education and experience.
-
Completion or working towards completion of the AMCTO Municipal Administration Program.
-
Three (3) years of progressive municipal experience preferably within a Clerk’s Department or another related municipal role.
-
Thorough working knowledge of the statutory duties of a municipal clerk; municipal functions and responsibilities; Council secretariat functions; Council and Committee procedure; corporate records and information management; and election requirements and processes.
-
Thorough knowledge of municipal and applicable provincial legislation and regulations such as the Municipal Act, Municipal Elections Act, Vital Statistics Act, Marriage Act, MFIPPA, and prescribed forms and case law.
-
Advanced public relations skills to resolve public inquiries and ability to deal effectively and tactfully with all levels of staff and government, elected officials, locals boards and commissions, community groups, ratepayer associations, the general public and the development community. Strong verbal and written communication skills, with the ability to be professional, concise, and accurate with excellent attention to detail.
-
Excellent analytical, problem-solving and research skills with the ability to analyze findings and apply them effectively.
-
Ability to maintain discretion in a confidential environment.
-
Strong organizational, time management and supervisory skills. Highly self-motivated with an ability to work independently and in a team environment
-
Proficiency in word processing applications including Word, Excel, PowerPoint and Microsoft Office. Experience with eSCRIBE is preferred.
-
Availability and flexibility to attend meetings outside normal working hours on a regular basis.
-
Class “G” Driver’s License in good standing and a reliable vehicle to use on the corporate business.
Successful candidate will be required to provide a Criminal Record Check and professional references that are satisfactory to the City prior to their start date at the applicants’ own cost.
The City of Kenora is an equal opportunity Employer and committed to building a workforce that reflects the rich diversity of the community we serve. We encourage applications from all qualified individuals including members of groups with historical and/or current barriers to equitable employment, including but not limited to, Indigenous Peoples, members of racialized communities or visible minorities, persons with visible and/or invisible disabilities, diverse sexual and gender identities, orientations and/or expressions, and others who may contribute to the further diversification of ideas.
The City of Kenora is committed to providing accommodation in all aspects of the recruitment and selection process in accordance with theOntario Human Rights Codeand theAccessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation, please advise the Human Resources department in advance to ensure your participation in the recruitment and selection process.
Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and is used to determine eligibility for potential employment.
We thank all candidates for their interest, however only those selected for an interview will be contacted.
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About the role
City Of Kenora
Deputy Clerk
External Job Posting
Kenora provides a high quality of life for residents and unforgettable experiences for visitors by celebrating and embracing the community’s rich heritage, diversity, and natural environment.
Job Title: Deputy Clerk
Location: Kenora, Ontario
Type: Full Time | Permanent
Salary: PM-04 $111,940 - $131,366 per year
Closing Date: April 10, 2026
Please note that we encourage early applications as we may proceed with interviews and make offers to exceptional candidates before the closing date.
Reporting directly to the Deputy CAO/City Clerk, Corporate Services, this role is responsible for the coordination and administration of the day-to-day operations relating to Council and Committees. You will be responsible for coordinating the necessary administrative functions including the assembly and distribution of all documents associated with meeting agendas, draft motions, minutes and correspondence within the required time frame; schedule and coordinate all delegations and presentations.
The Deputy Clerk is responsible for executing statutory responsibilities as prescribed under legislation and ensuring efficient, accessible, and transparent transaction of City business, legislative compliance, and access to local government. You will assist with strategies, policies and objectives that will ensure the legislative services programs align closely with our community needs. This role will lead and coordinate Committees of Council, municipal elections services, accountability and transparency officer services, compliance and any customer services associated with the statutory duties of the Clerk. In the absence of the City Clerk, the Deputy Clerk will also manage the records management and privacy-related services.
The Deputy Clerk will:
-
Be responsible for the production and records of Council, Committees, and review of Public Planning and all other committee documentation.
-
Be responsible for tracking draft agenda materials and working with departmental staff to ensure the timely submission of staff reports, presentations and by-laws for City Council and committee agendas.
-
Attend public meetings and provide procedural, legislative process and statutory compliance advice.
-
Prepare reports and make recommendations to Council on division-related matters such as Council policies.
-
Lead the innovation of policy and technology enhancements to improve public engagement and access to municipal government.
-
In collaboration with the Returning Officer, acts as the Assistant Returning Officer assisting with the administration of municipal elections and all electoral matters pursuant to the Municipal Elections Act.
-
Lead recommendations related to new voting methods, voter and candidate engagement and manage procedures and logistics associated with the voting process.
-
Manage contracts with Integrity Commissioner, Ombudsman and Closed Meeting Investigator, as required.
-
Lead the development of policies and practices related to accountability and transparency including, implementation of accountability officer recommendations and best practices in municipal ethics.
-
Maintain revisions to the City’s governance related policies such as the Procedure By-law, Closed Meeting Protocol, Code of Conduct for Council and Local Boards, Council policies, etc.
-
Recommend operating and capital budgets and forecasts, potential revenue sources in addition to monitoring and administering approved budgets and reports for team.
-
Performs the statutory duties of Clerk as required under the Municipal Act, Planning Act, Ontario Heritage Act, and any other provincial legislation and municipal by-laws as assigned.
-
Acts as City Clerk, managing Corporate Services in absence of same or as required, performing statutory duties including the City’s corporate records management program, compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
Qualifications
-
Post-secondary degree in Public Administration, Municipal Administration, Political Science, Business Administration or a related discipline combined with progressive experience in a managing role in municipal government including Council Secretariat functions, municipal elections, records management, or an equivalent combination of education and experience.
-
Completion or working towards completion of the AMCTO Municipal Administration Program.
-
Three (3) years of progressive municipal experience preferably within a Clerk’s Department or another related municipal role.
-
Thorough working knowledge of the statutory duties of a municipal clerk; municipal functions and responsibilities; Council secretariat functions; Council and Committee procedure; corporate records and information management; and election requirements and processes.
-
Thorough knowledge of municipal and applicable provincial legislation and regulations such as the Municipal Act, Municipal Elections Act, Vital Statistics Act, Marriage Act, MFIPPA, and prescribed forms and case law.
-
Advanced public relations skills to resolve public inquiries and ability to deal effectively and tactfully with all levels of staff and government, elected officials, locals boards and commissions, community groups, ratepayer associations, the general public and the development community. Strong verbal and written communication skills, with the ability to be professional, concise, and accurate with excellent attention to detail.
-
Excellent analytical, problem-solving and research skills with the ability to analyze findings and apply them effectively.
-
Ability to maintain discretion in a confidential environment.
-
Strong organizational, time management and supervisory skills. Highly self-motivated with an ability to work independently and in a team environment
-
Proficiency in word processing applications including Word, Excel, PowerPoint and Microsoft Office. Experience with eSCRIBE is preferred.
-
Availability and flexibility to attend meetings outside normal working hours on a regular basis.
-
Class “G” Driver’s License in good standing and a reliable vehicle to use on the corporate business.
Successful candidate will be required to provide a Criminal Record Check and professional references that are satisfactory to the City prior to their start date at the applicants’ own cost.
The City of Kenora is an equal opportunity Employer and committed to building a workforce that reflects the rich diversity of the community we serve. We encourage applications from all qualified individuals including members of groups with historical and/or current barriers to equitable employment, including but not limited to, Indigenous Peoples, members of racialized communities or visible minorities, persons with visible and/or invisible disabilities, diverse sexual and gender identities, orientations and/or expressions, and others who may contribute to the further diversification of ideas.
The City of Kenora is committed to providing accommodation in all aspects of the recruitment and selection process in accordance with theOntario Human Rights Codeand theAccessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation, please advise the Human Resources department in advance to ensure your participation in the recruitment and selection process.
Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and is used to determine eligibility for potential employment.
We thank all candidates for their interest, however only those selected for an interview will be contacted.