About Loyalist

Loyalist College is built upon the lands governed by the Dish with One Spoon wampum agreement. We affirm and thank the Haudenosaunee, Anishinaabeg and Huron-Wendat nations for their continued caretaking of the land. At Loyalist, we empower our students with wraparound support services and hands-on training to succeed on any path they choose. Our academic programs are responsive and innovative, designed to solve pressing social and economic challenges and meet the evolving needs of our regional industry and community partners. Our graduates enter the workforce equipped with the knowledge they need to be better global citizens, and with future-focused skills to lead change in their fields. With a presence in Belleville, Bancroft, Port Hope, Tyendinaga and Toronto, we believe our institutional responsibility extends beyond the classroom to seeing the big picture for the communities we serve. Our expertise in applied research and deep connections to local industry support economic development, to the benefit of businesses, entrepreneurs, changemakers and innovators. Our commitment to decolonization, and the pursuit of a more inclusive, equitable world, means we hold ourselves accountable to the diverse perspectives, cultures and experiences that shape our communities.

Position Summary

Reporting to the Senior Manager, Total Compensation, the Payroll Analyst is responsible for the accurate and timely administration of full-cycle payroll processing using Workday. The incumbent ensures compliance with all applicable legislation, governing bodies, collective agreements, and College policies, including Canada Revenue Agency (CRA), CAAT Pension Plan, and Sun Life Benefits. As a key member of the Payroll team, the incumbent applies comprehensive knowledge of payroll legislation, statutory deductions, and collective agreements to ensure accurate compensation for all employee groups, including full-time and part-time support, academic, and administrative staff.

The role processes semi-monthly and bi-weekly payrolls, audits and reconciles payroll data, prepares records and remittances, and maintains strict confidentiality when handling sensitive employee information. The incumbent responds to payroll-related inquiries professionally and collaborates with internal stakeholders to mitigate compliance and privacy risks. The position also provides operational support to the Payroll Operations Lead through reporting and data consolidation.

Duties and Responsibilities

Payroll Processing & Administration

• Process, audit, balance, and reconcile semi-monthly and bi-weekly payrolls for unionized and non-unionized employees.
• Calculate and process regular and special payments including overtime, premiums, allowances, lump sums, retroactive pay, leaves, severance, and pay adjustments.
• Review, verify, and ensure accuracy of statutory and payroll deductions (CPP, EI, pension, benefits, union dues, garnishments).
• Prepare and submit remittances and reports (CRA, EHT, WSIB, ROEs, garnishments, union payments) within required deadlines.
• Calculate statutory holiday pay and process on-demand or missed payrolls.
• Action overpayments and underpayments, including coordinating repayment plans and resolving root causes.
• Maintain up-to-date knowledge of payroll legislation and initiate system or configuration changes as required.
• Respond to payroll inquiries from employees, managers, auditors, and external agencies with professionalism, tact, and confidentiality.
• Meet with employees to explain payroll impacts related to leaves of absence and benefit changes.
• Liaise with Human Resources, schools, departments, and managers to resolve payroll discrepancies and ensure compliance with processes.
• Generate payroll reports and provide operational support to the Payroll Operations Lead.

Verification, Audit & Compliance

• Review and analyze payroll documentation, employee status, rates of pay, and accounting information for accuracy and compliance.
• Audit payroll data, contracts, and system entries to ensure correctness prior to final payroll processing.
• Conduct preliminary payroll calculations and review output to identify and correct discrepancies.
• Partner with the Payroll Operations Lead on system updates, testing, corrections, and Workday configuration changes.

Policies & Continuous Improvement

• Support the development, review, and improvement of payroll processes to ensure consistency, efficiency, and quality.

• Perform other related duties as assigned.

Qualifications

• Completion of a two (2) year diploma in Accounting related field.
• Payroll Compliance Practitioner (PCP) Certificate is required
• Minimum of five (5) years of payroll experience in a large organization (>500 employees)
• Experience with an integrated HRIS system, preferably Workday
• Experience in a payroll environment including union environment and the ability to work under pressure with multiple deadlines.
• Experience organizing, prioritizing and scheduling a high volume of tasks and information, typically under strict time constraints.
• Experience working in a self-directed and collaborative environment with minimal supervision.
• Experienced interacting professionally and constructively with internal staff.
• Excellent organizational, communication and time management skills
• Ability to analyze, audit and interpret payroll data
• Understanding and commitment to union principles and ability to deal with sensitive and confidential information.

Please note:

Following an offer of employment, candidates with Canadian credentials will be required to provide official transcripts from the granting educational institution(s); candidates with international credentials must provide World Education Services (WES) www.wes.org/ca evaluation (at their own cost) confirming Canadian equivalency of their credentials.

Loyalist is committed to promoting a diverse and inclusive college community. We encourage and welcome applications from marginalized and equity seeking groups. Loyalist College is committed to accommodating applicants with disabilities throughout the hiring process. If you have accommodation needs, please inform us as soon as possible by sending an email to humanresources@loyalistcollege.com*.*

We thank all applicants, however, only those selected for an interview will be contacted.