About the role
Position Summary:
The Administrative Assistant for the Paper & Converting Departments provides critical support to the operations team by managing the hourly production scheduling, maintaining SAP and UKG system data, generating reports, and coordinating day-to-day administrative activities for the paper mill. This position ensures scheduling accuracy, smooth communication across departments, and efficient execution of administrative and production-related tasks.
Key Responsibilities:
- Update and maintain hourly time schedules for the paper and converting staff, including shift coverage, vacations, back-fills, training assignments and adjustments within the UKG timekeeping system.
- Maintain the unit master schedule in SAP and UKG (or similar systems), ensuring accuracy for materials, production runs, and personnel scheduling.
- Perform SAP transactions to support production and material management activities, including data entry, schedule updates, inventorying tracking and order tracking.
- Generate and distribute daily, weekly, and monthly reports on production metrics, crew utilization, downtime, and training for the paper and converting units.
- Analyze production and scheduling data to identify trends and support problem-solving with operations leadership.
- Provide administrative support including document preparation, data entry, correspondence, filing, project support, employee communications and maintaining accurate electronic and manual records.
- Act as a liaison between operations, maintenance, HR/training, and supply chain teams to ensure scheduling and communication needs are met.
- Demonstrate flexibility in working hours as needed to accommodate production scheduling or training requirements.
Qualifications:
* **Education:** Associate’s degree preferred (Business, Administration, or related field) or equivalent combination of education and relevant experience.
* Minimum 3 years of administrative experience in an office or manufacturing environment.
* Experience with production scheduling or workforce coordination is preferred.
* Proficiency in **Microsoft Office** (Word, Excel, PowerPoint, Outlook).
* Experience with **SAP** (or other ERP systems) and **UKG/Kronos** (or equivalent scheduling systems).
* Excellent written and verbal communication skills; ability to effectively collaborate with employees at all levels and across departments.
About Domtar
Domtar is a leading, privately held manufacturer of diversified forest products, with a workforce of roughly 14,000 employees in more than 40 locations across North America. The company has an annual capacity of 9.1 million metric tons of pulp, paper, packaging and tissue annually, and has an annual production capacity of about 3 billion board feet of lumber and other wood products. Formerly known as the Paper Excellence Group, Domtar is comprised of legacy businesses Paper Excellence Canada Holdings Corporation, Domtar Corporation and Resolute Forest Products.
Domtar prides itself on operational excellence, delivering sustainable, high-quality, and cost-effective products to meet and exceed customer needs globally. The company is committed to turning sustainable wood fiber into everyday essential products.
Domtar est l'un des principaux fabricants privés de produits forestiers diversifiés, avec un effectif d'environ 14 000 employés répartis sur plus de 40 sites en Amérique du Nord. L'entreprise a une capacité annuelle de 9,1 millions de tonnes métriques de pâte, de papier, d'emballage et de papier tissu, ainsi qu'une capacité de production annuelle d'environ 3 milliards de pieds-planche de bois d'œuvre et d'autres produits du bois. Anciennement connu sous le nom de Paper Excellence Group, Domtar est composé des entreprises Paper Excellence Canada Holdings Corporation, Domtar Corporation et Produits forestiers Résolu.
Domtar est fière de son excellence opérationnelle, de ses produits durables, de haute qualité et rentables qui répondent aux besoins de ses clients à l'échelle mondiale et les dépassent. L'entreprise s'engage à transformer la fibre de bois durable en produits essentiels à la vie de tous les jours.
About the role
Position Summary:
The Administrative Assistant for the Paper & Converting Departments provides critical support to the operations team by managing the hourly production scheduling, maintaining SAP and UKG system data, generating reports, and coordinating day-to-day administrative activities for the paper mill. This position ensures scheduling accuracy, smooth communication across departments, and efficient execution of administrative and production-related tasks.
Key Responsibilities:
- Update and maintain hourly time schedules for the paper and converting staff, including shift coverage, vacations, back-fills, training assignments and adjustments within the UKG timekeeping system.
- Maintain the unit master schedule in SAP and UKG (or similar systems), ensuring accuracy for materials, production runs, and personnel scheduling.
- Perform SAP transactions to support production and material management activities, including data entry, schedule updates, inventorying tracking and order tracking.
- Generate and distribute daily, weekly, and monthly reports on production metrics, crew utilization, downtime, and training for the paper and converting units.
- Analyze production and scheduling data to identify trends and support problem-solving with operations leadership.
- Provide administrative support including document preparation, data entry, correspondence, filing, project support, employee communications and maintaining accurate electronic and manual records.
- Act as a liaison between operations, maintenance, HR/training, and supply chain teams to ensure scheduling and communication needs are met.
- Demonstrate flexibility in working hours as needed to accommodate production scheduling or training requirements.
Qualifications:
* **Education:** Associate’s degree preferred (Business, Administration, or related field) or equivalent combination of education and relevant experience.
* Minimum 3 years of administrative experience in an office or manufacturing environment.
* Experience with production scheduling or workforce coordination is preferred.
* Proficiency in **Microsoft Office** (Word, Excel, PowerPoint, Outlook).
* Experience with **SAP** (or other ERP systems) and **UKG/Kronos** (or equivalent scheduling systems).
* Excellent written and verbal communication skills; ability to effectively collaborate with employees at all levels and across departments.
About Domtar
Domtar is a leading, privately held manufacturer of diversified forest products, with a workforce of roughly 14,000 employees in more than 40 locations across North America. The company has an annual capacity of 9.1 million metric tons of pulp, paper, packaging and tissue annually, and has an annual production capacity of about 3 billion board feet of lumber and other wood products. Formerly known as the Paper Excellence Group, Domtar is comprised of legacy businesses Paper Excellence Canada Holdings Corporation, Domtar Corporation and Resolute Forest Products.
Domtar prides itself on operational excellence, delivering sustainable, high-quality, and cost-effective products to meet and exceed customer needs globally. The company is committed to turning sustainable wood fiber into everyday essential products.
Domtar est l'un des principaux fabricants privés de produits forestiers diversifiés, avec un effectif d'environ 14 000 employés répartis sur plus de 40 sites en Amérique du Nord. L'entreprise a une capacité annuelle de 9,1 millions de tonnes métriques de pâte, de papier, d'emballage et de papier tissu, ainsi qu'une capacité de production annuelle d'environ 3 milliards de pieds-planche de bois d'œuvre et d'autres produits du bois. Anciennement connu sous le nom de Paper Excellence Group, Domtar est composé des entreprises Paper Excellence Canada Holdings Corporation, Domtar Corporation et Produits forestiers Résolu.
Domtar est fière de son excellence opérationnelle, de ses produits durables, de haute qualité et rentables qui répondent aux besoins de ses clients à l'échelle mondiale et les dépassent. L'entreprise s'engage à transformer la fibre de bois durable en produits essentiels à la vie de tous les jours.