Haifax Shopping Centre - Halifax, NS

JOB TYPE

Full Time, Temporary

Position Summary

Primaris REIT is currently hiring a dedicated and enthusiastic Property Administration Assistant to join our team at our Halifax Shopping Centre in Halifax, NS. If you have experience in accounts payable, strong attention to detail and thrive in a dynamic, fast-paced environment, this exciting opportunity is perfect for you!

• Please note this is a temporary contract with an anticipated end date of August 31, 2026.

Vacancy Status: Replacement

Role

As the Property Administration Assistant’s you will support the Senior Property Administrator in meeting daily and monthly accounting deadlines. You will also be responsible for providing an exceptional level of customer service to all internal and external customers.

• Collect tenant rent cheques for processing and depositing
• Process daily deposits and prepares cheques for deposit
• Collection and timely input of monthly sales reports including annual certified sales reports
• Provide daily reception duties
• Coordinate incoming and outgoing mail/courier for the property
• Greet visitors in a professional manner and provide them with assistance
• Ensure timely and accurate processing of Accounts Payable invoices
• Prepare and coordinate correspondence and statements for distribution
• Maintain and organize office supplies, equipment, contracts, filing systems, etc.
• Monitor Accounts Receivables and assist with collections as required
• Assist the Senior Property Administrator with percentage rent invoices and collections as required
• Ensure timely collection, monitoring and input of tenant insurance certificates
• Assist in preparing presentations using Microsoft Office
• Follow up with supplier inquiries and outstanding statements
• Provide back-up for the Senior Property Administrator to help ensure timely and accurate payroll input
• Record the minutes at administration meetings
• Other duties as assigned

Requirements To excel in this role, we are looking for candidates who are detail-oriented, and able to meet deadlines. If this opportunity sounds interesting to you, you likely have the following attributes:

• College Diploma in Accounting, Business Administration or related field
• 1-2 years Accounts Payable, Administration or related experience
• Experience in Real Estate or Property Management an asset
• Working knowledge of ERP system such as Yardi an asset
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong written and verbal communication skills

Join us and play a vital role in providing outstanding experiences to our valued customers and tenants. We are seeking individuals with a positive attitude, excellent communication skills, and a strong commitment to ensuring customer satisfaction.

Compensation At Primaris, we believe in rewarding talent with competitive wages and total compensation package. Your compensation is thoughtfully determined based on factors such as location, job level, relevant education or training, experience, knowledge, skills, and abilities, while ensuring internal equity and alignment with market data.

Expected Salary/Hourly Range: CAD $40,000– $50,000

Please note: This is the expected range for the position however, it should not discourage you from applying. If you believe you’re a strong fit for the role, we encourage you to submit your application regardless of salary expectations.

Beyond salary, our total rewards approach reflects our commitment to recognizing your contributions and supporting your growth.

AI Use & Accommodation To manage the large volume of applications, AI may be used in the recruitment process. If your qualifications align with the requirements of this role, you may be contacted for next steps.

Primaris REIT is an equal opportunity employer, committed to providing fair recruitment and employment practices to all employees and applicants. If you require accommodation for this role, please contact [email protected].

Competencies

• Communicate clearly, concisely, professionally and convey active listening and openness
• Build positive relationships and demonstrate commitment, effort and a "take charge" attitude
• Produce accurate work with attention to detail and consistently meet deadlines
• Take ownership for actions, accept constructive criticism and make the necessary changes to behaviour
• Overcome obstacles to get the job done, identify problems and recommend solutions
• See change positively and adapt quickly to change in work requirements

Values

• Respect: Value diverse perspectives, experiences and talents; treat others the way you would want to be treated
• Empowerment: Use the means provided to carry out responsibilities to the best of your ability and to implement creative ideas
• Integrity: Do the right thing, deliver on commitments and admit mistakes
• Teamwork: Work together as one team toward common goals
• Accountability: Hold yourself and others accountable for decisions and results

Next Step

If your background matches the qualifications listed above and you are looking for an opportunity with a dynamic team, with your resume attached please Apply Here. Please note that we thank all who apply however only candidates considered for an interview will be contacted.

Primaris is committed to accessibility for persons with disabilities in the course of employment, including in recruitment and hiring. If, as a result of a disability, you require accommodation in order to apply for this role and/or participate in the recruitment process, please contact us here.