Marketing Administrator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

We are looking for a motivated Marketing Administrator to join our team. This position will work closely with the Director, Client Solutions on national initiatives, providing exceptional administrative support to the team.

The Marketing Administrator will use expertise in administration to support the development and production of business reports, presentations, and other marketing materials.

This position will be located in Ottawa, ON.

Primary responsibilities include, but are not limited to:

Administration & Coordination

• Provide general administrative support, including coordinating meetings, preparing executive reports, meeting minutes, and documentation.
• Organize and maintain business development and marketing content libraries for national market sectors (one-pagers, presentations, client files, proposals, and project folders).
• Coordinate Bird representation at events to support national market sector development including attendee registration & logistics, manage marketing inventory to deliver the largest impact.
• Coordinate requests for corporate logo/branding approvals and facilitate communication with corporate marketing and communications teams.
• Support day-to-day coordination of tasks across Business Development, Operations, and Marketing teams.
• Assist with sales pipeline management using CRM (Microsoft Dynamics), including dashboards, reports, and data quality.

Market Research & Strategy

• Support in researching clients, competitors, partners, and industry trends to build knowledge hubs and support strategic decision-making.
• Support in developing frameworks for new market sectors and preparing business cases for events, partnerships, and growth opportunities.
• Monitor industry news, associations, and events to identify opportunities for networking, presenting, and awards.

Marketing & Communications

• Develop and review client- and sector-specific marketing materials, proposals, and presentations.
• Contribute to website content, social media, advertising, and internal communications for specific market sectors.
• Maintain consistency of brand and messaging by coordinating with corporate marketing/communications.
• Format and organize marketing collateral for internal and external use.

Event & Relationship Support

• Plan, organize, and support client, partner, and national account events (tradeshows, conferences, corporate functions, gifting, etc.).
• Manage event logistics: registration, travel, invitations/RSVPs, budgets, and post-event engagement strategies.
• Provide leadership opportunities for client networking.

Who We Need On Our Team

• Ability to adapt to changing environments and contacts

• Ability to forge, grow and maintain positive relationships internally and externally

• Exemplify the Ideal Team Player – Hungry, Humble, Smart

• Highly developed interpersonal, communication, and organizational skills

• Sense of urgency and strong commitment to achieving goals

• Ability to work collaboratively with a positive attitude

• An individual committed to delivering high-quality work, as we will be engaged with some of the nation’s largest and most complex projects in collaboration with leading companies.

Qualifications

• Post secondary education in marketing, administration or business related field
• Excellent writing skills (including editing, grammar, style, spelling punctuation), editing, and proofreading skills for accuracy, quality, and messaging tailored to target audiences
• Proficiency in Microsoft Office
• Experience using Adobe Creative Cloud, specifically, Adobe InDesign with proven ability to learn new software programs quickly
• Excellent time management & organizational skills
• Excellent interpersonal relations, with ability to gain trust and respect of others and build relationships
• Creative, strategic, forward-thinking mindset
• Ability to work in a team environment with minimal supervision
• Ability to calmly work under pressure and under minimal supervision in a deadline driven environment

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.