Employee Health, Safety and Wellness Assistant

Temporary Full-Time (Approx. 12 Months), Non-Union

#N/25-36

The Organization:

St. Joseph’s Health Centre Guelph (SJHCG) is a faith-based organization that is part of St. Joseph’s Health System. We live by our CARE values: Compassion, Accountability, Respect, and Excellence, and embed person- and family-centred care throughout our 240 long-term care beds, 106 hospital beds, and a variety of outpatient and community support services. Our staff complement of approximately 700 employees is committed to contributing to a healthy, safe, and respectful environment. If you are a passionate and highly motivated individual, looking to help us advance in our mission, vision and values, we look forward to you joining our team!

The Job Summary:

The Employee Health, Safety and Wellness (EHSW) Assistant is a member of the Employee Health, Safety and Wellness team and will report to the Employee Health, Safety and Wellness Lead. This role is responsible for a wide range of support activities within the EHSW department such as providing support to onboarding, record maintenance, Parklane system related duties and wellness initiatives including the coordination of staff vaccination clinics. The EHSW assistant helps with the implementation of services, policies, and programs aimed at maintaining a safe, positive environment for our workforce at SJHCG.

Key Accountabilities & Success Criteria:

• Serve as the primary contact for internal and external inquiries related to employee health, safety and wellness initiatives fostering effective communication and positive relationships to support timely resolutions.

• Maintain accurate and up-to-do employee health record by gathering, tracking, and archiving both physical and electronic records in accordance with privacy and organizational standards.

• Set-up and maintain the treatment area, ensuring availability of supplies and proper cold chain management of the vaccination fridge.

• Prepare meeting materials and take detailed meeting minutes to support decision-making and departmental follow-up.

• Coordinate and support pre-placement medical process for new hires, including data entry into Parklane software.

• Assist with follow-up tasks related to disability management and workplace claims.

• Coordinate health and safety onboarding for newly hired leaders, including training sessions and introductions to EHSW Services.

• Perform accurate data entry of employee incident reports into Parklane and manage weekly data uploads.

• Prepare departmental reports and analyze key performance indicators to support continuous improvement.

• Collaborate with internal teams and external vendors to coordinate and deliver wellness services and programs.

• Create and distribute promotional materials and communications through email, intranet, newsletters, and social media to encourage engagement in wellness initiatives.

• Maintain and update webpage

• Track program participation metrics and gather employee feedback to help evaluate and enhance wellness initiatives.

• Provide general administrative support to the EHSW team, including coordination of quality improvement initiatives.

• Supports SJHS projects as needed

• Take initiative to enhance the employee experience by maintaining up-to-date web contact, FAQ’s, forms, and departmental user manual.

• Ensure all communications align with branding, tone and values.

Qualifications:

• Post-secondary education in Health Administration, Health promotion or a related field (degree, diploma, or certification).

• Minimum of two (2) years of administrative or support experience, preferably in employee health, safety or wellness, within a healthcare or corporate environment.

• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook**,** Excel), Microsoft Edge and virtual conferencing tools (e.g. MS Teams, Zoom).

• Experience with Parklane software and familiarity with relevant legislation (OH&S Act, WSIB, Human Rights Code).

Skills & Abilities:

• Demonstrated ability to coordinate wellness and/or employee engagement programs.

• Strong focus on customer service and experience in providing support.

• Ability to handle confidential and sensitive information with discretion.

• Excellent time management skills with the ability to meet deadlines.

• Strong interpersonal skills and communication skills with attention to detail and ability to prioritize tasks are important.

• Strong problem-solving skills, analytical thinking, organizational awareness, and high initiative are required

• Ability to function in a busy, open work environment. Accuracy and confidentiality is a must.

• Capacity to work independently and within a team environment

• Excellent conflict management and resolution skills

• Adaptable to flexible to changing work demands

• May require flexibility for early morning, evening, or weekend events on occasion.

• Maintain a high standard of work and an excellent attendance record

It’s a great time to help shape how health care is delivered in Ontario. To apply to this exciting opportunity, please submit a curriculum vitae in confidence, outlining how your knowledge, experience and personal attributes are a good fit with the requirements of this position and the values of St. Joseph's Health Centre Guelph here: External Opportunities - St. Joseph's Health Centre Guelph

St. Joseph’s Health Centre Guelph is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all programs, facilities, and people. St. Joseph’s Health Centre Guelph is committed to creating a barrier-free, accessible organization, and will work to accommodate any needs under the Accessibility for Ontario for Disabilities Act and the Ontario Human Rights Code. Should any applicant require accommodation through the application process, please contact Human Resources at employment@sjhcg.ca for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

We appreciate all responses; however, only candidates under consideration will be contacted.