POSTING INTERNAL AND EXTERNAL

Priority shall be given to qualified Cree Beneficiaries

OPEN POSITION

Administrative Officer in Human Resources - Operations

NATURE OF WORK

The Administrative Officer in Human Resources is responsible for providing administrative support to the Human Resources Operations department of the Cree School Board. This position ensures efficient HR Operations, manages employee records, and assists in the implementation of HR policies and procedures. The Administrative Officer will work closely with the HR team to analyze data and make recommendations for process improvement.

CHARACTERISTIC FUNCTIONS

Administrative Support:

• Provide general administrative support to the Operation department, including responding to emails and managing calendars.
• Prepare and distribute correspondence, memos, reports, and other documents as required.
• Organize and maintain HR files and records, both physical and electronic, ensuring confidentiality and compliance with data protection regulations
• Contribute to the development and execution of the departmental strategic initiatives and annual action plan.

Employee Records and Database Management:

• Maintain and update employee records in the HR database, Grics, ensuring accuracy and confidentiality.
• Track employee attendance, leave requests, and other HR-related data.
• Generate regular and ad-hoc reports from the HR database as needed

Policy Implementation and Compliance:

• Assist in the development and implementation of HR policies and procedures.
• Ensure compliance with all relevant employment laws and regulations.
• Support the HR team in conducting training sessions on HR policies and procedures for staff

Benefits and Pay Administration:

• Assist in the administration of employee benefits programs, including health insurance, premiums, retirement and pension plans, and other benefits.
• Assist with salary determinations and liaise with the payroll department to ensure accurate and timely processing of employee payroll and related queries.

Special Projects and Other Duties:

• Carry out of supervise the execution of activities for which she or he is responsible.

• May supervise the daily management of Support Staff in the department.

• Provide advice or problem-solving in areas related to staff planning and relationships within the department and partners.

• May be required to train as well as coordinate the work of Support Staff in performing duties related to the implementation of programs involving technical operations for which he or she is responsible

• Participate in special HR projects and initiatives as assigned by the Coordinator of HR Operations.

• Perform other related duties as required to support the efficient functioning of the Operations department.

REQUIRED QUALIFICATIONS

College/University diploma in a related field.

At least three (3) years of relevant experience.

Fluency in two of the three official languages of the Board (French, English or Cree).

The following would be strong assets:

• Bachelor’s degree in Administration, Human Resources, or a related field.

• Minimum of 2-3 years of experience in an HR administrative role, preferably within an educational or governmental organization.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and HR information systems.

• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.

• Strong analytical skills.

• Excellent communication skills, both written and verbal.

• High level of attention to detail and accuracy.

• Ability to handle sensitive and confidential information with discretion.

• Knowledge of employment laws and HR best practices.

• Ability to work effectively both independently and as part of a team.

• Ability to work in both French & English is an important asset.

• Ability to speak Cree is an important asset.

EMPLOYMENT CONDITIONS*

Permanent full-time position.
35 hrs/week

BEGINNING OF EMPLOYMENT

As soon as possible