HSE Administrator- North Vancouver, BC

Vancouver Pile Driving Ltd. (VanPile)

Vancouver Pile Driving Ltd. (VanPile) is more than a construction company—we are a cornerstone of British Columbia’s marine infrastructure. Since 1913, our teams have delivered some of the province’s most complex marine and heavy civil projects, shaping coastlines and inland waterways across BC.

As a proud, family-owned organization, we are deeply rooted in our communities and guided by a long-standing tradition of excellence, integrity, and forward thinking.

Learn more about us: www.vanpile.com (https://www.vanpile.com/)

The Opportunity

We are looking for a highly organized and detail-oriented HSE Administrator to support our Health, Safety, and Environmental (HSE) programs. This role is critical to maintaining compliance, supporting field operations, and strengthening our safety culture across projects and offices.

Reporting to the HSE team, the HSE Administrator will manage safety data, administer safety management systems, coordinate training and certifications, support audits, and assist with incident and claims processes. This is an excellent opportunity for an HSE professional who thrives in a fast-paced environment and takes pride in operational excellence.

Key Responsibilities

HSE Administration & Compliance- Maintain, monitor, and analyze incident data, HSE statistics, trends, and corrective actions

• Track safety violations and follow up on corrective measures
• Prepare, review, and provide feedback on HSE documentation, reports, and presentations
• Maintain accurate, confidential, and up-to-date HSE records and databases
• Keep management informed of any issues impacting safety or operational performance

Training & Onboarding- Coordinate and track safety training, certifications, and renewals

• Ensure training records are accurate, current, and accessible
• Support onboarding processes related to HSE requirements
• Ensure employee and subcontractor compliance with safety documentation

Systems, Audits & Reporting- Act as the primary administrator for safety management systems (e.g., SiteDocs)

• Support safety system configuration, user access, troubleshooting, and data integrity
• Monitor system usage to ensure field compliance with inspections, forms, and reporting
• Assist with internal and external HSE audits
• Support incident reporting, investigations, and injury/claims management

Administrative Support- Assist with contractor pre-qualification submissions (ISNetworld, Avetta, ComplyWorks, etc.)

• Maintain departmental and project files with strict confidentiality
• Provide general administrative support, including filing, meeting minutes, scanning, and document control
• Support the HSE team and site operations to promote safe work practices

Qualifications & Requirements:

• 3–5 years of HSE administrative or coordination experience preferred
• Fluent in English with strong written and verbal communication skills
• Proficient in MS Office (Outlook, Teams, Excel, Word, PowerPoint)
• Experience with contractor pre-qualification platforms (ISNetworld, Avetta, ComplyWorks) is an asset
• Experience using safety management software (e.g., SiteDocs, Cority, Intelex) is an asset

Skills & Attributes:

• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, self-motivated, and solutions-oriented
• Strong interpersonal and relationship-building abilities
• Collaborative mindset and ability to work across departments
• Sound judgment and problem-solving skills
• Passion for promoting and sustaining a positive safety culture
• Ability to influence others and support continuous improvement

What’s in It for You?:
Compensation & Rewards- Competitive salary: $60,000 – $65,000 per year

• Performance bonus eligibility
• RRSP contributions based on years of service

Benefits & Growth- Comprehensive benefits program

• Annual Wellness Allowance
• Professional development and leadership growth opportunities
• Weekly learning sessions
• 14 statutory holidays per year
• Long-term opportunity with a BC-based, family-owned company that truly values its people

How to Apply:
If you’re driven by detail, compliance, and collaboration—and want to play a key role in supporting safe, impactful marine construction projects—we’d love to hear from you.

Apply today and help shape the future of marine construction in British Columbia with Vancouver Pile Driving Ltd.

Important Notice

VanPile does not accept or pay fees associated with unsolicited résumés from recruiters or agencies.

Accommodation RequestsIf you require accommodation during the application process, please contact

careers@carlsoncg.com (mailto: careers@carlsoncg.com), noting the position and location.