Undergraduate & Admissions Assistant (Term)

Date Posted: 11/24/2025

Req ID: 46161

Faculty/Division: Faculty of Arts & Science

Department: Faculty Registrar

Campus: St. George (Downtown Toronto)

Position Number: 00051853

Description About us: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your Opportunity The Office of the Faculty Registrar works closely with departments and colleges regarding all matters relating to Arts & Science students. We are dedicated to making the A&S student experience as smooth and seamless as possible. We coordinate and administer a variety of services and programming to support students including managing student records, transfer credits, final examinations and graduation. As part of the Welcome Services team you will play a key role in helping current and perspective students navigate these services and other student services at the University by responding to student queries by email, over the phone and face‐to‐face.

This position will report into the Associate Director, Welcome Services.

Your Responsibilities Will Include

• Acting as the first point of contact for general enquiries
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Coordinating drop-in appointments to ensure urgent situations are given priority
• Providing detailed information regarding admission requirements to prospective students and applicants
• Updating and maintaining database records
• Applying established file retention standards in data administration activities
• Providing basic support and general referrals to individuals in distress

Essential Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two years of recent and related experience with student front line student-services and working with students in a University environment.
• Experience providing information regarding admissions, fees, transfer credits, graduation, enrolment and other student related issues to current and perspective students.
• Experience with the University's undergraduate programs, procedures, guidelines and program offerings, along with demonstrated knowledge of Faculty of Arts and Science policies and procedures.
• Experience working in a Registrar’s Office.
• Experience with the University's undergraduate programs, procedures, guidelines and program offerings, or other related post-secondary student program.
• Experience using the Student Advising Service, Slate, and ROSI.
• Experience preparingroutine correspondence.
• Experience working with databases, researching and interpreting data and preparing reports.
• Experience maintaining student records and files
• Advanced proficiency with MS Office Suite.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills. Must be welcoming and professional, able to deal with sometimes difficult and/or demanding individuals.
• Strong organizational skills. Ability to handle multiple inquiries simultaneously, prioritize work, and work under pressure.
• Ability to exercise tact, judgment and diplomacy especially when dealing with confidential information or complaints.

To Be Successful Inthis Role You Will Be

• Approachable
• Communicator
• Diplomatic
• Multi-tasker
• Organized
• Team player

Notes

• This is a term position ending August 2026.

Closing Date: 12/02/2025, 11:59PM ET

Employee Group: USW

Appointment Type : Budget - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Registrarial Services

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

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