About the role
Regular/Temporary
Temporary
Job Title
Office Assistant I
Job ID
72192
Location
Central Campus
Open Date
09/26/2025
Job Type
Student
Close Date
10/02/2025
Employee Group
Interim
Favorite Job
Department
Museum of Art
Contract Duration
2.7 Months
Hours per Week
16
Posting Details
Schedule
Tuesdays/Wednesdays/Fridays, 12PM to 4PM; Thursdays, 2PM to 6PM.
Education Level
High School Diploma
Career Level
Entry Level
Hourly Rate
$23.42
Location
McMaster Museum of Art
Job Description
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INTERIM OFFICE ASSISTANT, MCMASTER MUSEUM OF ART
The MMA is a public, university-affiliated art museum, one amongst 48 such institutions in Canada. The MMA houses one of the best collections in a university-affiliate in the country. The collection of approximately 7,000 objects, includes Indigenous, contemporary Canadian, and 15th- 20th Century European art. The collection is housed in a facility with museum standard environmental and security controls, 5 exhibition galleries, 5 on-site storage vaults and 11 full-time staff. The Museum hosts an on-going exhibition program, public/education programs and acquisitions program supported by a significant on-line and social media presence.
Vision
The MMA will positively disrupt the traditional museological narrative by creating more inclusive, dynamic, and experiential relationships between peoples and artistic practices.
Mission
The MMA is a meeting space for both the campus and the community situated within the traditional territories of the Mississauga and Haudenosaunee nations. The Museum engages, educates, and inspires through: Growing an awareness of the interconnectivity of the past, present and future; Advancing de-colonization; Engaging in innovative and imaginative research; Dismantling institutional and ideological boundaries; Partnering and collaborating with intentionality; Diversifying the collection; and Building capacity.
Job Summary
Under close supervision, performs a variety of routine clerical/secretarial/reception duties following prescribed procedures and established guidelines. The Interim Office Assistant is responsible for monitoring/guarding in the museum galleries.
Accountabilities
-
Schedule meetings, room bookings and appointments.
-
Greet visitors, answer or redirect general inquiries in person or by telephone and e-mail.
-
Update and maintain files, correspondence and records.
-
Assist with mailings and ordering of supplies and office materials.
-
Copy, collate and assemble a variety of documents and packages for review.
-
Provide direct administrative support for events and meetings.
-
Perform other secretarial and clerical duties of a similar nature, as required.
Qualifications
Education: High school diploma or equivalent.
Experience: 6 months of related experience in a customer service environment.
Working Conditions
- Typical office environment.
- Work is completed under close supervision and assistance is immediately available.
Exclusions
- Does not monitor budgets and reconcile accounts.
- Does not set-up filing systems.
- Does not create content of documents.
The hours of the position are as follows: Tuesdays/Wednesdays/Fridays, 12PM to 4PM; Thursdays, 2PM to 6PM.
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
About McMaster University
McMaster University, one of four Canadian universities listed among the Top 100 universities in the world, is renowned for its innovation in both learning and discovery. It has a student population of 30,000, and more than 185,000 alumni in 137 countries.
About the role
Regular/Temporary
Temporary
Job Title
Office Assistant I
Job ID
72192
Location
Central Campus
Open Date
09/26/2025
Job Type
Student
Close Date
10/02/2025
Employee Group
Interim
Favorite Job
Department
Museum of Art
Contract Duration
2.7 Months
Hours per Week
16
Posting Details
Schedule
Tuesdays/Wednesdays/Fridays, 12PM to 4PM; Thursdays, 2PM to 6PM.
Education Level
High School Diploma
Career Level
Entry Level
Hourly Rate
$23.42
Location
McMaster Museum of Art
Job Description
<
INTERIM OFFICE ASSISTANT, MCMASTER MUSEUM OF ART
The MMA is a public, university-affiliated art museum, one amongst 48 such institutions in Canada. The MMA houses one of the best collections in a university-affiliate in the country. The collection of approximately 7,000 objects, includes Indigenous, contemporary Canadian, and 15th- 20th Century European art. The collection is housed in a facility with museum standard environmental and security controls, 5 exhibition galleries, 5 on-site storage vaults and 11 full-time staff. The Museum hosts an on-going exhibition program, public/education programs and acquisitions program supported by a significant on-line and social media presence.
Vision
The MMA will positively disrupt the traditional museological narrative by creating more inclusive, dynamic, and experiential relationships between peoples and artistic practices.
Mission
The MMA is a meeting space for both the campus and the community situated within the traditional territories of the Mississauga and Haudenosaunee nations. The Museum engages, educates, and inspires through: Growing an awareness of the interconnectivity of the past, present and future; Advancing de-colonization; Engaging in innovative and imaginative research; Dismantling institutional and ideological boundaries; Partnering and collaborating with intentionality; Diversifying the collection; and Building capacity.
Job Summary
Under close supervision, performs a variety of routine clerical/secretarial/reception duties following prescribed procedures and established guidelines. The Interim Office Assistant is responsible for monitoring/guarding in the museum galleries.
Accountabilities
-
Schedule meetings, room bookings and appointments.
-
Greet visitors, answer or redirect general inquiries in person or by telephone and e-mail.
-
Update and maintain files, correspondence and records.
-
Assist with mailings and ordering of supplies and office materials.
-
Copy, collate and assemble a variety of documents and packages for review.
-
Provide direct administrative support for events and meetings.
-
Perform other secretarial and clerical duties of a similar nature, as required.
Qualifications
Education: High school diploma or equivalent.
Experience: 6 months of related experience in a customer service environment.
Working Conditions
- Typical office environment.
- Work is completed under close supervision and assistance is immediately available.
Exclusions
- Does not monitor budgets and reconcile accounts.
- Does not set-up filing systems.
- Does not create content of documents.
The hours of the position are as follows: Tuesdays/Wednesdays/Fridays, 12PM to 4PM; Thursdays, 2PM to 6PM.
How To Apply
To apply for this job, please submit your application online.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
About McMaster University
McMaster University, one of four Canadian universities listed among the Top 100 universities in the world, is renowned for its innovation in both learning and discovery. It has a student population of 30,000, and more than 185,000 alumni in 137 countries.