OVERVIEW

Reporting to the Program Manager, Research & Innovation, the Program Coordinator will be responsible for providing high-level administrative support to the Program Manager. This includes, but is not limited to, managing and coordinating a variety of administrative tasks, project management, and maintaining the operational support systems and procedures that ensure the smooth functioning of the Sustainable, Packaging, Research & Innovation team.

RESPONSIBILITIES

• Assist in scheduling meetings (virtual or in-person), preparing agendas, capturing minutes, and following up on action items to ensure timely completion.

• Support the development and maintenance of project plans, timelines, and documentation under the direction of the Program Manager.

• Assist with the preparation of presentations, reports, and departmental updates, ensuring accuracy, clarity, and consistency.

• Conduct research on industry-related topics as assigned, providing insights to support projects, presentations, and strategic initiatives.

• Provide support and review documents as required for completeness prior to distribution and filing as needed.

• Coordinate the handling of contentious and critical issues by analyzing situations, facilitating communication, and ensuring timely and effective responses.

• Collaborate with internal and external stakeholders to monitor and drive completion of action items on various projects.

• Manage confidential and sensitive information with discretion, supporting department in decision-making and strategic planning processes.

• Provide flexible support to team members and other groups within Sustainable Packaging, Research & Innovation team, based on evolving priorities and departmental needs.

• Perform additional administrative tasks and responsibilities as assigned to support departmental operations.

QUALIFICATIONS

Education

• Diploma or Degree in Business Administration, Communications, Project Management, or related major.

Experience

• 2+ years’ experience in a project coordination or administrative support role.
• Experience working in a complex, multi-project environment is critical to be successful in this role.
• Proven ability to manage multiple priorities in a fast-paced, multi-project setting.
• Demonstrated success in coordinating meetings, preparing communications, and managing sensitive information.

Knowledge/Competencies/Skills

• Strong understanding of office administration and departmental operations

• Proficient in leveraging a range of productivity and collaboration tools, including the full Outlook suite for communication and scheduling, PowerPoint for impactful presentations, and JIRA for efficient project tracking. Highly comfortable using Microsoft Teams to facilitate seamless team collaboration and stakeholder engagement.

• Awareness of organizational policies, compliance requirements, and confidentiality standards

• Excellent analytical, conceptual thinking, planning, and execution skills.

• Proactive, self-led stakeholder communications and outreach is a must.

• Possess client management skills with a passion for building effective customer relationships and exceeding partner expectations.

WORKING CONDITIONS

• All CM employees work 40 hours per week, remotely from a home office environment.

• The job demands that the incumbent have a flexible work schedule with periods of uneven workload.

• The incumbent has tolerance for change as Circular Materials implements its new program obligations.

• The incumbent must attend in-person meetings when requested.

PAY TRANSPARENCY

Expected Compensation:

• An annual base salary in the range of $50,000 to $65,000

The salary range listed complies with the Ontario Employment Standards Act and reflects a potential base salary range for this role. The actual salary offered will be determined within the range, and will depend on factors, such as the candidate’s unique qualifications, relevant experience, work location and expected contributions.

Job Vacancy Reason

This position is a new role.

Artificial Intelligence

• AI is not used during our hiring processes.

Applicant and Interviewee Communication

• We thank all applicants for their interest. However, only those under consideration will be contacted.

• Applicants who have been interviewed will be informed whether a hiring decision has been made within 45 days of their final interview.

Record Retention

• Job posting records and associated application forms will be retained for at least three years.

ABOUT CIRCULAR MATERIALS

Circular Materials is a national not-for-profit producer responsibility organization (PRO) that supports producers in meeting their extended producer responsibility (EPR) obligations across Canada. Created by producers for producers, Circular Materials develops, implements, and supports effective and efficient recycling programs to advance innovation, deliver improved environmental outcomes and drive value across the recycling supply chain. Our full-service offerings include collection, management, promotion and education, and reporting.

Together, we are advancing the circular economy where materials are collected, recycled, and can be returned to producers for use as recycled content in new products and packaging. As we develop enhanced recycling systems across Canada, we work to ensure more materials are looped into the circular economy, benefiting both people and the environment.

Learn more at circularmaterials.ca.

Circular Materials is an equal opportunity employer, seeking team members with a diversity of thought, skills, experiences, culture, and ethnicity to help us achieve our purpose of accelerating a circular economy for people and the planet. As a national organization operating across Canada, our goal is to build a workforce that reflects the diversity of the many provinces and territories where we do business.

Our inclusive hiring practices aim to foster a culture where all employees feel a strong sense of belonging. We are proud of our recent diversity survey results which showed that:

• 51% of Circular Materials employees identify as women.
• 53% of Circular Materials employees identify as visible minorities.
• 97% of employees believe Circular Materials fosters a strong sense of belonging for employees of all backgrounds.
• 95% of employees recommend Circular Materials as an inclusive workplace.

We welcome applications from candidates of all backgrounds, including women, Indigenous People (First Nations, Métis, and Inuit) persons with disabilities, racialized individuals, and members of the 2SLGBTQIA+ community.

Circular Materials supports reasonable requests for accommodation in accordance with all applicable provincial accessibility standards. Requests for accommodation will be provided by Circular Materials through the recruitment and/or assessment processes, upon contacting humanresources@circularmaterials.ca. This email is only used for accommodation requests.

We thank all applicants for their interest. However, only those under consideration will be contacted.