Top Benefits
About the role
Department: Operations
Location/ Territory: Mississauga
This posting is for an existing vacancy.
WHAT DO WE DO?
We create solutions for the people who keep our world flowing.
For over 80 years, John Brooks Company has been solving fluid handling challenges for customers in various industries/markets across Canada by providing a diverse selection of engineered products and innovative system designs, focusing on customized solutions consisting of filtration, pump, spray, and valve products.
THE ROLE
The Warehouse Operations Administrator/Coordinator plays a key role in supporting warehouse and facilities operations by managing administrative tasks, assisting with scheduling and reporting, coordinating activities across teams, and maintaining accurate records. This role also performs light warehouse duties when required to support operational continuity. The position contributes to operational consistency and supports decision-making through timely information, organized documentation, and strong coordination
DUTIES & RESPONSIBILITIES
Administrative & Coordination Support
- Provide administrative support to the Senior Manager – Operations, including scheduling, tracking action items, preparing meeting materials, and organizing documentation.
- Assist warehouse managers and leads with administrative tasks that support daily operations.
- Act as a central contact for internal operational inquiries and route information to the appropriate team members.
- Support the coordination of meetings, training sessions, and operational initiatives across all warehouse locations.
Warehouse Operations Support
- Assist with data entry, reporting, and maintenance of operational records (e.g., receiving logs, shipment records, inventory adjustments, safety documentation).
- Track warehouse KPIs and help prepare monthly scorecards and performance summaries.
- Support continuous improvement activities by gathering information, tracking progress, and documenting updates from operations teams.
- Ensure accuracy and completeness of documentation related to warehouse activities, including Warehouse SOP’s, customer service requests, vendor information, and internal forms.
- Help coordinate equipment maintenance schedules, inspections, and related documentation.
Facilities Management & Vendor Coordination
- Assist in coordinating facilities-related administrative tasks for warehouse locations (e.g., maintenance requests, repairs, inspections).
- Serve as a point of contact for facility vendors and contractors, ensuring work orders are logged, scheduled, tracked, and completed.
- Maintain records of facility service agreements, maintenance logs, and vendor performance.
- Support the organization of quotes, approvals, and purchase requisitions related to facilities maintenance and repairs.
- Coordinate scheduling and site access for contractors performing onsite work.
- Track routine facility upkeep activities such as cleaning, waste removal, landscaping, and equipment servicing.
Light Warehouse Duties (As Needed)
- Assist with basic warehouse tasks during high-volume periods, staff absences, or urgent operational needs.
- Perform light picking, packing, labeling, or staging of materials as directed.
- Support cycle counts or inventory checks with warehouse leads.
- Help maintain a clean, organized, and safe warehouse environment.
- Adhere to all safety policies and procedures while performing warehouse tasks.
Communication, Ticket Management & Information Handling
- Oversee and manage the operational support ticket system, prioritizing and resolving issues in a timely manner.
- Maintain organized digital files and communication logs to support operational transparency.
- Support cross-regional communication by consolidating updates and distributing information to warehouse teams.
- Prepare presentations, memos, and internal communications for the operations department.
General Administrative Responsibilities
- Assist with meeting coordination, onboarding and required administrative tasks for new warehouse hires.
- Help manage AP approvals, supplies ordering, and vendor/contractor coordination for warehouse needs.
- Support compliance processes by ensuring required forms, signatures, and documentation are collected and stored appropriately.
Requirements
QUALIFICATIONS
- 1–3 years of administrative, coordination, warehouse, or facilities support experience preferred.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfort working with ERP systems.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively in a fast-paced environment.
- Willingness to support occasional physical tasks within safe lifting guidelines.
WORK ENVIRONMENT
- Fast-paced environment in a dynamic competitive industry
- Daily customer and inter-departmental/branch communication via telephone calls, faxes, emails, and virtual meetings
- Exposure to deadlines, multiple demands and priorities, multi-tasking, and interruptions
Benefits
Canadian founded and owned, John Brooks Company has doubled in size in the last 7 years to over 200 employees across the country. Since 1938, we have worked hard to build & nurture an entrepreneurial environment, where creative thought and initiative are encouraged; this is a place where your ideas matter! If you have a strong work-ethic, passion, and determination, we’ll provide the tools you need for success. We will help you grow so that we can continue growing.
WHAT’S IN IT FOR YOU?
- Competitive remuneration
- Competitive vacation
- Paid personal day program
- Generous benefits package that includes coverage for things like medical, dental, paramedical, and vision
- Company Group RRSP with employer matching
- Annual health & wellness subsidy
FUN FACTS
- The average employee tenure is 9 years
- We enjoy celebrating achievements by means of formal service awards, employee achievement awards, and milestone birthdays
- We regularly host social events and gatherings to foster togetherness and fun
We use automated tools, including artificial intelligence, to help review applications efficiently. Human decision makers remain responsible for all hiring decisions.
We are committed to providing equal opportunities for persons with disabilities. Accommodations are available at all stages of the recruitment process, at the candidate’s request.
About John Brooks Company
John Brooks is an innovative company that combines fresh ideas and 80 years of solving fluid-handling challenges for our customers, and we love doing it. We are a team of Spraying, Pumping, Filtering, Valve, and Systems specialists who solve any and all municipal and industrial application challenges across Canada.
We are thankful to have had relationships with many of our customers and suppliers that span decades; this is a testament to how we conduct business throughout our organization. We have evolved and we will continue to re-engineer ourselves for the future as we help our customers tackle various challenges.
Since 1938, respect is the cornerstone of what John Brooks is about. We have a culture that respects all stakeholders, whether they are suppliers, customers, or our employees. We work hard to foster an entrepreneurial environment where decision-making, creative thought, and initiative are rewarded; this is a place where your ideas matter.
This positive but challenging work environment has allowed us to employ many passionate and skilled employees over our 80-year history; our average employee tenure is over 11 years. We have a number of employees whose first job was with John Brooks and years later retired with us.
When you join John Brooks Company, you are connecting with a team that is committed to your success. You will be supported by our ownership, our management team and by your co-workers. Many of our most tenured employees are also our most motivated and committed employees, and we believe this speaks volumes about what it's like to work at John Brooks Company Limited.
Dynablast, MDA Filtration, ML Gatewood, ASL Roteq, and Motech Distribution are all divisions of John Brooks Company Limited.
Top Benefits
About the role
Department: Operations
Location/ Territory: Mississauga
This posting is for an existing vacancy.
WHAT DO WE DO?
We create solutions for the people who keep our world flowing.
For over 80 years, John Brooks Company has been solving fluid handling challenges for customers in various industries/markets across Canada by providing a diverse selection of engineered products and innovative system designs, focusing on customized solutions consisting of filtration, pump, spray, and valve products.
THE ROLE
The Warehouse Operations Administrator/Coordinator plays a key role in supporting warehouse and facilities operations by managing administrative tasks, assisting with scheduling and reporting, coordinating activities across teams, and maintaining accurate records. This role also performs light warehouse duties when required to support operational continuity. The position contributes to operational consistency and supports decision-making through timely information, organized documentation, and strong coordination
DUTIES & RESPONSIBILITIES
Administrative & Coordination Support
- Provide administrative support to the Senior Manager – Operations, including scheduling, tracking action items, preparing meeting materials, and organizing documentation.
- Assist warehouse managers and leads with administrative tasks that support daily operations.
- Act as a central contact for internal operational inquiries and route information to the appropriate team members.
- Support the coordination of meetings, training sessions, and operational initiatives across all warehouse locations.
Warehouse Operations Support
- Assist with data entry, reporting, and maintenance of operational records (e.g., receiving logs, shipment records, inventory adjustments, safety documentation).
- Track warehouse KPIs and help prepare monthly scorecards and performance summaries.
- Support continuous improvement activities by gathering information, tracking progress, and documenting updates from operations teams.
- Ensure accuracy and completeness of documentation related to warehouse activities, including Warehouse SOP’s, customer service requests, vendor information, and internal forms.
- Help coordinate equipment maintenance schedules, inspections, and related documentation.
Facilities Management & Vendor Coordination
- Assist in coordinating facilities-related administrative tasks for warehouse locations (e.g., maintenance requests, repairs, inspections).
- Serve as a point of contact for facility vendors and contractors, ensuring work orders are logged, scheduled, tracked, and completed.
- Maintain records of facility service agreements, maintenance logs, and vendor performance.
- Support the organization of quotes, approvals, and purchase requisitions related to facilities maintenance and repairs.
- Coordinate scheduling and site access for contractors performing onsite work.
- Track routine facility upkeep activities such as cleaning, waste removal, landscaping, and equipment servicing.
Light Warehouse Duties (As Needed)
- Assist with basic warehouse tasks during high-volume periods, staff absences, or urgent operational needs.
- Perform light picking, packing, labeling, or staging of materials as directed.
- Support cycle counts or inventory checks with warehouse leads.
- Help maintain a clean, organized, and safe warehouse environment.
- Adhere to all safety policies and procedures while performing warehouse tasks.
Communication, Ticket Management & Information Handling
- Oversee and manage the operational support ticket system, prioritizing and resolving issues in a timely manner.
- Maintain organized digital files and communication logs to support operational transparency.
- Support cross-regional communication by consolidating updates and distributing information to warehouse teams.
- Prepare presentations, memos, and internal communications for the operations department.
General Administrative Responsibilities
- Assist with meeting coordination, onboarding and required administrative tasks for new warehouse hires.
- Help manage AP approvals, supplies ordering, and vendor/contractor coordination for warehouse needs.
- Support compliance processes by ensuring required forms, signatures, and documentation are collected and stored appropriately.
Requirements
QUALIFICATIONS
- 1–3 years of administrative, coordination, warehouse, or facilities support experience preferred.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfort working with ERP systems.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively in a fast-paced environment.
- Willingness to support occasional physical tasks within safe lifting guidelines.
WORK ENVIRONMENT
- Fast-paced environment in a dynamic competitive industry
- Daily customer and inter-departmental/branch communication via telephone calls, faxes, emails, and virtual meetings
- Exposure to deadlines, multiple demands and priorities, multi-tasking, and interruptions
Benefits
Canadian founded and owned, John Brooks Company has doubled in size in the last 7 years to over 200 employees across the country. Since 1938, we have worked hard to build & nurture an entrepreneurial environment, where creative thought and initiative are encouraged; this is a place where your ideas matter! If you have a strong work-ethic, passion, and determination, we’ll provide the tools you need for success. We will help you grow so that we can continue growing.
WHAT’S IN IT FOR YOU?
- Competitive remuneration
- Competitive vacation
- Paid personal day program
- Generous benefits package that includes coverage for things like medical, dental, paramedical, and vision
- Company Group RRSP with employer matching
- Annual health & wellness subsidy
FUN FACTS
- The average employee tenure is 9 years
- We enjoy celebrating achievements by means of formal service awards, employee achievement awards, and milestone birthdays
- We regularly host social events and gatherings to foster togetherness and fun
We use automated tools, including artificial intelligence, to help review applications efficiently. Human decision makers remain responsible for all hiring decisions.
We are committed to providing equal opportunities for persons with disabilities. Accommodations are available at all stages of the recruitment process, at the candidate’s request.
About John Brooks Company
John Brooks is an innovative company that combines fresh ideas and 80 years of solving fluid-handling challenges for our customers, and we love doing it. We are a team of Spraying, Pumping, Filtering, Valve, and Systems specialists who solve any and all municipal and industrial application challenges across Canada.
We are thankful to have had relationships with many of our customers and suppliers that span decades; this is a testament to how we conduct business throughout our organization. We have evolved and we will continue to re-engineer ourselves for the future as we help our customers tackle various challenges.
Since 1938, respect is the cornerstone of what John Brooks is about. We have a culture that respects all stakeholders, whether they are suppliers, customers, or our employees. We work hard to foster an entrepreneurial environment where decision-making, creative thought, and initiative are rewarded; this is a place where your ideas matter.
This positive but challenging work environment has allowed us to employ many passionate and skilled employees over our 80-year history; our average employee tenure is over 11 years. We have a number of employees whose first job was with John Brooks and years later retired with us.
When you join John Brooks Company, you are connecting with a team that is committed to your success. You will be supported by our ownership, our management team and by your co-workers. Many of our most tenured employees are also our most motivated and committed employees, and we believe this speaks volumes about what it's like to work at John Brooks Company Limited.
Dynablast, MDA Filtration, ML Gatewood, ASL Roteq, and Motech Distribution are all divisions of John Brooks Company Limited.