About the role
Office Administrator
Full-Time Office Administrator
Paladin Security is seeking a Full-Time Office Administrator to support daily office operations and the Human Resources team. This role is ideal for a professional, detail-oriented, and career-focused individual who thrives in a fast-paced environment and can manage multiple priorities with confidence and discretion. This position offers an excellent opportunity for growth within a leading security services organization.
Position Overview
- Temporary, full-time Office Administrator role with potential for growth.
- Dynamic position within a fast-paced security services environment.
- Requires a self-motivated professional who demonstrates strong organizational skills, adaptability, and a high level of professionalism.
Key Responsibilities
- Receive, sort, and distribute incoming mail; redirect phone calls and inquiries to appropriate staff.
- Schedule courier shipments and manage outgoing packages.
- Coordinate meeting logistics, ensuring rooms, materials, and equipment are prepared in advance.
- Manage the uniform inventory room, including issuing and receiving uniforms, processing returns, placing uniform orders, and entering data into inventory management software.
- Process employee documentation and complete data entry related to compliance and personnel records.
- Coordinate employee training schedules and track attendance records.
- Submit invoices for approval and provide general administrative support to the Human Resources department.
- Order office supplies and maintain inventory levels.
- Photocopy, distribute, and file documents; maintain phone lists and organized filing systems.
- Respond to public and internal inquiries with professionalism and excellent customer service.
Required Skills & Qualifications
- Previous administrative experience is considered an asset.
- Valid Manitoba Security License is an asset.
- Proven ability to prioritize competing demands and meet short deadlines with accuracy.
- Strong interpersonal and communication skills; ability to work effectively within a team.
- Professional telephone etiquette and a commitment to outstanding customer service.
- Excellent time management, organizational skills, and strong attention to detail.
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
About Paladin Security
As one of Canada's Best Managed Companies, boasting Canada's 10 Most Admired Corporate Cultures, Paladin is Canada's leading security company, with services and superior expertise that span all types of protection. Our outstanding people, ongoing training, state-of-the-art technology, advanced monitoring stations and passion for customer service excellence enable us to provide the most responsive and effective customer service in the industry.
About Us
Paladin was established in 1976 to provide basic Security Officer services. From modest beginnings with four employees and one contract, Paladin has grown into one of the largest security companies in Canada with offices from coast to coast.
Our Mission
Paladin's mission is to provide our clients with the finest security services and products available. With our extensive range of products and services, we care for our clients' safety and security. We strive to provide the very best in quality, and therefore commit to investing heavily into the selection, training, support, supervision and personal development of our people.
About the role
Office Administrator
Full-Time Office Administrator
Paladin Security is seeking a Full-Time Office Administrator to support daily office operations and the Human Resources team. This role is ideal for a professional, detail-oriented, and career-focused individual who thrives in a fast-paced environment and can manage multiple priorities with confidence and discretion. This position offers an excellent opportunity for growth within a leading security services organization.
Position Overview
- Temporary, full-time Office Administrator role with potential for growth.
- Dynamic position within a fast-paced security services environment.
- Requires a self-motivated professional who demonstrates strong organizational skills, adaptability, and a high level of professionalism.
Key Responsibilities
- Receive, sort, and distribute incoming mail; redirect phone calls and inquiries to appropriate staff.
- Schedule courier shipments and manage outgoing packages.
- Coordinate meeting logistics, ensuring rooms, materials, and equipment are prepared in advance.
- Manage the uniform inventory room, including issuing and receiving uniforms, processing returns, placing uniform orders, and entering data into inventory management software.
- Process employee documentation and complete data entry related to compliance and personnel records.
- Coordinate employee training schedules and track attendance records.
- Submit invoices for approval and provide general administrative support to the Human Resources department.
- Order office supplies and maintain inventory levels.
- Photocopy, distribute, and file documents; maintain phone lists and organized filing systems.
- Respond to public and internal inquiries with professionalism and excellent customer service.
Required Skills & Qualifications
- Previous administrative experience is considered an asset.
- Valid Manitoba Security License is an asset.
- Proven ability to prioritize competing demands and meet short deadlines with accuracy.
- Strong interpersonal and communication skills; ability to work effectively within a team.
- Professional telephone etiquette and a commitment to outstanding customer service.
- Excellent time management, organizational skills, and strong attention to detail.
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
About Paladin Security
As one of Canada's Best Managed Companies, boasting Canada's 10 Most Admired Corporate Cultures, Paladin is Canada's leading security company, with services and superior expertise that span all types of protection. Our outstanding people, ongoing training, state-of-the-art technology, advanced monitoring stations and passion for customer service excellence enable us to provide the most responsive and effective customer service in the industry.
About Us
Paladin was established in 1976 to provide basic Security Officer services. From modest beginnings with four employees and one contract, Paladin has grown into one of the largest security companies in Canada with offices from coast to coast.
Our Mission
Paladin's mission is to provide our clients with the finest security services and products available. With our extensive range of products and services, we care for our clients' safety and security. We strive to provide the very best in quality, and therefore commit to investing heavily into the selection, training, support, supervision and personal development of our people.