Processing Clerk - Library
Top Benefits
About the role
Processing Clerk (Temporary)
Shortgrass Library System honours and acknowledges that we are situated on Treaty 7 and Treaty 4 territory, traditional lands of the Siksika, Kainai, Piikani, Stoney-Nakoda, and Tsuut’ina as well as the Cree, Sioux, and the Saulteaux bands of the Ojibwa peoples. We also acknowledge and honour that we are on the homeland of the Métis people.
Shortgrass Library System ( www.shortgrass.ca ) is looking for a part-time (21 to 28 hrs/wk), temporary Processing Clerk
. This temporary position is expected to last until at least December 24th, 2025, with a possibility of extension into 2026.
The successful candidate should have strong attention to detail, a commitment to providing excellent service to member libraries, and be able to work without close supervision. This position reports to the Manager of Systems & Technical Services
and is a vital part of our small, close-knit Technical Services team.
Responsibilities:
Material processing:
- Label, barcode, and process library materials accurately according to each destination library’s processing rules.
- Laminate book covers.
- Conduct minor book repairs (e.g. by taping spines).
- Run discs through the disc cleaner machine when libraries send these to headquarters for the scratches to be removed.
- Monitor processing supplies and ensure supplies are re-ordered as needed.
- Maintain weekly statistics of processed materials.
Shipping and receiving:
- Change status of processed items by scanning them into the system, and preparing them for shipping.
- Prepare shipments for delivery via van runs, courier services, or mail, packaging materials securely.
- Receive and inspect incoming shipments for accuracy and damage.
Other duties as assigned.
Required Qualifications
- High school graduate.
- Excellent communication and customer service skills.
- Knowledge of computers and basic keyboarding skills.
- Ability to work quickly and accurately, with attention to detail, while performing repetitive tasks.
- Ability to work independently and reliably without direct supervision.
- Physical abilities:
- Sufficient dexterity to operate equipment such as a laminator and disc cleaning machine (training provided).
- Able to perform frequent bending, twisting, kneeling and squatting.
- Able to perform frequent reaching over shoulder, waist level, and from the floor.
- Able to lift up to 50lbs.
- A commitment to upholding the Canadian Federation of Library Association’s statements on Intellectual Freedom and Diversity and Inclusion .
Desired Qualifications
- Experience laminating and/or using a disc cleaner machine.
- Experience using software such as MS Office or Google Workspace.
- Experience in a public library or public library system environment.
Salary and Benefits
$20/hr plus 6% vacation pay.
This is an in-office part-time position with no remote component, but some flexibility is available in defining working hours (subject to organizational needs, and within Shortgrass’ normal business hours, which are 8:15am-4:30pm Monday-Friday).
Shortgrass Library System
One of Alberta’s seven regional library systems, Shortgrass encompasses the southeast corner of Alberta, and is headquartered in the City of Medicine Hat. Our system serves a population of 107,541 through a network of fourteen autonomous public libraries.
To apply
All applications must include a cover letter and resume and must be submitted via email to:
Petra Mauerhoff, CEO
Shortgrass Library System
The posting will remain active until filled. Review of applications will be conducted on a rolling basis.
Absolutely no phone calls or in-person visits please - f or this selection process, we will be communicating with candidates by email.
Shortgrass Library System is committed to building a skilled and diverse workforce that reflects the communities we serve.
Shortgrass Library System is also committed to developing inclusive, barrier-free selection processes and work environments. If you are contacted regarding this competition, please advise us of any accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner.
Shortgrass Library System thanks all applicants for their interest; however, only those applicants selected for an interview will be contacted. All qualified candidates are encouraged to apply; Canadians and permanent residents will be given priority.
About Shortgrass Library System
Processing Clerk - Library
Top Benefits
About the role
Processing Clerk (Temporary)
Shortgrass Library System honours and acknowledges that we are situated on Treaty 7 and Treaty 4 territory, traditional lands of the Siksika, Kainai, Piikani, Stoney-Nakoda, and Tsuut’ina as well as the Cree, Sioux, and the Saulteaux bands of the Ojibwa peoples. We also acknowledge and honour that we are on the homeland of the Métis people.
Shortgrass Library System ( www.shortgrass.ca ) is looking for a part-time (21 to 28 hrs/wk), temporary Processing Clerk
. This temporary position is expected to last until at least December 24th, 2025, with a possibility of extension into 2026.
The successful candidate should have strong attention to detail, a commitment to providing excellent service to member libraries, and be able to work without close supervision. This position reports to the Manager of Systems & Technical Services
and is a vital part of our small, close-knit Technical Services team.
Responsibilities:
Material processing:
- Label, barcode, and process library materials accurately according to each destination library’s processing rules.
- Laminate book covers.
- Conduct minor book repairs (e.g. by taping spines).
- Run discs through the disc cleaner machine when libraries send these to headquarters for the scratches to be removed.
- Monitor processing supplies and ensure supplies are re-ordered as needed.
- Maintain weekly statistics of processed materials.
Shipping and receiving:
- Change status of processed items by scanning them into the system, and preparing them for shipping.
- Prepare shipments for delivery via van runs, courier services, or mail, packaging materials securely.
- Receive and inspect incoming shipments for accuracy and damage.
Other duties as assigned.
Required Qualifications
- High school graduate.
- Excellent communication and customer service skills.
- Knowledge of computers and basic keyboarding skills.
- Ability to work quickly and accurately, with attention to detail, while performing repetitive tasks.
- Ability to work independently and reliably without direct supervision.
- Physical abilities:
- Sufficient dexterity to operate equipment such as a laminator and disc cleaning machine (training provided).
- Able to perform frequent bending, twisting, kneeling and squatting.
- Able to perform frequent reaching over shoulder, waist level, and from the floor.
- Able to lift up to 50lbs.
- A commitment to upholding the Canadian Federation of Library Association’s statements on Intellectual Freedom and Diversity and Inclusion .
Desired Qualifications
- Experience laminating and/or using a disc cleaner machine.
- Experience using software such as MS Office or Google Workspace.
- Experience in a public library or public library system environment.
Salary and Benefits
$20/hr plus 6% vacation pay.
This is an in-office part-time position with no remote component, but some flexibility is available in defining working hours (subject to organizational needs, and within Shortgrass’ normal business hours, which are 8:15am-4:30pm Monday-Friday).
Shortgrass Library System
One of Alberta’s seven regional library systems, Shortgrass encompasses the southeast corner of Alberta, and is headquartered in the City of Medicine Hat. Our system serves a population of 107,541 through a network of fourteen autonomous public libraries.
To apply
All applications must include a cover letter and resume and must be submitted via email to:
Petra Mauerhoff, CEO
Shortgrass Library System
The posting will remain active until filled. Review of applications will be conducted on a rolling basis.
Absolutely no phone calls or in-person visits please - f or this selection process, we will be communicating with candidates by email.
Shortgrass Library System is committed to building a skilled and diverse workforce that reflects the communities we serve.
Shortgrass Library System is also committed to developing inclusive, barrier-free selection processes and work environments. If you are contacted regarding this competition, please advise us of any accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner.
Shortgrass Library System thanks all applicants for their interest; however, only those applicants selected for an interview will be contacted. All qualified candidates are encouraged to apply; Canadians and permanent residents will be given priority.