Job#: 2090275 Job Description: The team is a flagship first-party studio within one of the biggest names in Technology and the home to one of gaming’s most critically and commercially acclaimed series. They are a group of diverse and talented individuals working for a common purpose to push the limits of their entertainment platform and devices. As a studio, they lead from their values and work together to promote respect and inclusion, a growth mindset and grit, all while putting the team first. If you have the fire to work with the driven team, then come work with them.

The Administrative Team is the heart of the organization; ensuring that business operations and activities keep moving forward and the studio team is supported and engaged.

We’re looking for a skilled, energetic, and proactive Business Administrator to join the team. The successful candidate will possess interpersonal, organizational and event planning skills, the ability to anticipate needs, a keen eye for detail and a willingness to support organizational growth and health. This role interacts with all employees across the studio. If you enjoy multi-tasking, balancing priorities and curating meaningful and impactful employee experiences, this is the role for you.

Key Responsibilities: Typical Day

• Support the day-to-day operations to ensure the Studio is run smoothly and staff are supported
• Execute the planning, coordination and logistical support for onsite and virtual hybrid meetings/events including studio wide meetings, team training and morale events
• Support the Senior leadership team with calendar management, travel bookings and timely and accurate reconciliation of expenses
• Partner closely with the Facilities team to continuously improve the physical work environment
• Assist with floorplan and studio moves, seating charts maintenance and distribution and security group ownership and management
• Support the External Development manager with the creation and submission of contracts, statements of work and amendments within the procurement system
• Ensure compliance with administrative operations policies and procedures
• Collaborate with the Talent and Culture Team to welcome and support new hires for an unforgettable onboarding experience
• Plan and execute studio social events and holiday celebrations in accordance with the rhythm of business (ROB) calendar to promote studio culture, values and increase employee morale
• Help drive the Social Committee, promoting a culture of collaboration and partnership to bring social events and occasions to life
• Manage the studio swag program by keeping a pulse on inventory, sourcing items, preparing proposals, promotion and shipping logistics
• Keep a pulse on relevant employee experience trends and events to gather and provide insight for future studio opportunities

Qualifications: HARD SKILLS

• 3+ years of experience in administration, executive administration, coordinator or program management type role
• Strong experience in event planning and and/or organizing team-building activities
• Excellent interpersonal relationship building and communication skills with the ability to maintain confidentiality of information
• Ability to prioritize work, anticipate and adapt to challenges and complete projects on time
• Strong customer service orientation, self-directed, positive outlook
• Must be adaptable and work successfully in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally
• Occasional work after core-hours and evening events
• Candidates must have the ability to lift/move up to 30 pounds

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.

Apex Systems is part of the Commercial Segment of ASGN Incorporated.

NYSE: ASGN

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Apex Systems.