Project Coordinator / Contract Administration Coordinator – Public Sector Projects

Intermediate Level

Location: Toronto, ON - On-Site full time (North York)

Salary Range: $60,000 – $75,000 (depending on experience + skills)

Security clearance eligibility required | Canadian Citizenship required

Other titles: Junior Project Assistant, Project Administrator, Junior Project Coordinator, Contract Administrator, Contract Coordinator, Assistant Project Manager, Architectural Technologist, Technical Specialist, Site Coordinator

The Company

A highly respected and well established architecture practice is seeking a Contract administration Coordinator to join their team and to work on a secure, high-profile federal government project currently underway in Toronto. This is a rare opportunity to be embedded full-time on a confidential public-sector project, working side-by-side with the project team, consultants, and client in a dedicated on-site project office.

THE ROLE

Reporting directly to the Project Manager on si te, the Contract administration Coordinator will act as a key support role within the project team — helping to manage information flow, document control, schedules, and communication across all disciplines.

This position will be fully on-site for the duration of the project due to confidentiality and security requirements. Upon project completion, the role will transition to support other public-sector projects within the firm.

Key Responsibilities

Support the Project Manager with day-to-day coordination of a confidential federal project

Manage and track architectural project documentation across all stages Distribute and coordinate project deliverables and schedules for all project stages Lead document control processes, including RFIs, shop drawings, site instructions, and payment documentation Coordinate information exchange between consultants, contractors, and internal teams in a secure environment Attend project meetings, prepare meeting minutes, and follow up on action items Assist with issuing drawings and deliverables, ensuring approvals, seals, and compliance requirements are met This role is best suited to someone who thrives in a collaborative, fast-paced environment and enjoys being deeply involved in the day-to-day coordination of complex architectural projects.

What's Required

5–7 years of relevant experience (Architectural coordination, technologist, PM assistant, etc), with at least 2+ years working with Canadian construction practices and from within an Architecture firm or related company Background in architecture or multidisciplinary design consulting — experience working within an architecture firm is strongly preferred or education in Architecture Solid understanding of the design process and consultant coordination (this is not a construction-only project coordination role) Strong organizational, communication, and documentation skills Advanced proficiency with Microsoft Office. Knowledge of Revit or architectural software an asset but not essential Ability to work full-time on site for the duration of the project in Toronto

Security Requirement

Active or eligible Security Clearance is required for this role Canadian Citizenship required Must not of resided in or visited countries in the past 10 years on the Canadian government exclusion list for security clearance eligibility (China, Iran, Pakistan, India, Russia).

What You Get In Return

Work on a rare, confidential federal government project Be embedded in a fully integrated on-site project team environment Gain hands-on experience supporting a senior Project Manager on a complex public-sector build Long-term opportunity beyond the project, with potential to transition to a more flexible model in the future Competitive compensation + benefits

What To Do Now

If this opportunity aligns with your experience and career goals, please apply with your resume or reach out to Laura Shalev at lshalev@talentsphere.ca for further details.

We appreciate all applications; however, only candidates who meet the requirements above and who are selected for further consideration will be contacted.

Keywords: Junior Project Coordinator, Architectural Project Coordinator, Project Assistant, Project Manager Assistant, Project Administrator, Architectural Technologist, Architectural Technician, Toronto, GTA, North York, Richmond Hill, Etobicoke, Milton, Hamilton, Ontario, Downsview, North Toronto