Project Administrator

Full-Time | Office-Based | Jerseyville, ON

Lanmar Environmental is seeking a highly organized and detail-oriented Project Administrator to join our growing team. This is an excellent opportunity for a recent graduate or early-career professional looking to build a career in project administration and document control within a fast-paced environment. In this role, you will work closely with Project Managers, Operations, and internal teams to support the coordination, tracking, and management of project documentation and information. Your work will play a critical role in ensuring that projects run efficiently, documentation is accurate, and deliverables are issued on time.

About Us

Lanmar Environmental Solutions is an environmental contractor providing demolition, environmental remediation, hazardous materials abatement, and emergency response services across Ontario. We work with industrial, commercial, institutional, and municipal clients to safely and efficiently complete projects of all sizes while maintaining the highest standards of safety, quality, and professionalism. At Lanmar, we foster a collaborative and supportive workplace where employees are encouraged to learn, grow, and build rewarding careers. Whether you're just starting your career or bringing previous experience, you'll have the opportunity to work alongside knowledgeable professionals, gain valuable industry experience, and contribute to meaningful projects that make a difference in communities across the province. We take pride in delivering exceptional service to our clients while maintaining a strong commitment to teamwork, integrity, continuous improvement, and creating a positive work environment where everyone can succeed.

Key Responsibilities (included but are not limited to)

Project Administration Support

• Provide day-to-day administrative support to project teams
• Assist with coordination and tracking of project deliverables
• Support project reporting, scheduling, and coordination activities.
• Assist with permit applications and utility locate requests.
• Coordinate the collection of subcontractor documentation (insurance, WSIB clearance, training records).

Document Control & Management

• Format project documentation to company standards
• Maintain accurate and organized project filing within internal systems
• Track incoming and outgoing documentation Systems & Data Management
• Maintain project records and folder structures
• Assist with the setup and maintenance of electronic project folders and project management systems.
• Support data entry and upkeep of project tracking tools and logs Communication & Coordination
• Serve as a point of contact for project-related administrative requests
• Support communication between project teams and management
• Assist with distribution of project updates and documentation General Administrative Support
• Assist with administrative tasks including filing, data entry, and coordination activities
• Coordinate travel arrangements and logistics when required.
• Provide administrative support to the broader office team as required

Qualifications

• Diploma or Certificate in Business Administration, Office Administration, Construction Administration, or a related field is considered an asset.
• Experience or exposure to document control, project coordination, or administrative workflows is considered an asset.
• Experience within demolition, environmental, restoration, remediation, or civil construction is considered an asset.

Characteristics of a Successful Candidate

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent organizational and time management skills.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize competing deadlines.
• Strong problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional customer service skills.
• Ability to maintain confidentiality.

Working Conditions

• Office-based (Jerseyville, ON)
• Occasional travel to project sites or municipal offices may be required.
• Ability to work in a fast-paced construction environment.

Compensation & Benefits

Compensation will be commensurate with education, experience, and qualifications. Lanmar offers competitive compensation, a comprehensive benefits package, an RRSP Matching Program, and an engaging work environment with opportunities for professional development and career growth.

Join Our Team

If you are a motivated, organized individual looking to begin or grow your career in project administration within the construction and environmental industry, we'd love to hear from you. Please submit your resume and cover letter to hello@lanmar-es.ca. We thank all applicants for their interest; however, only those selected for an interview will be contacted.