We’re looking for a highly adaptable Executive Assistant with startup experience to support our CEO and leadership team while ensuring smooth office operations. If you thrive in fast-paced, ever-changing environments and are proactive in anticipating needs before they arise, we want to hear from you. This role is pivotal to enable our CEO and leadership team to focus on strategic priorities by ensuring they are supported, organized, and always one step ahead. You’ll also play a key role in creating a professional and welcoming office environment that fosters productivity and growth.

What You’ll Do

Executive Support

• Liaise between the CEO and internal/external stakeholders filtering, prioritizing, and managing communications with discretion

• Own the CEO’s calendar and inbox: scheduling across time zones, anticipating conflicts, and ensuring follow-through

• Prepare, manage, and maintain all correspondence, reports, and presentations for the CEO, ensuring accuracy, clarity, and alignment with the organization's goals for both internal and external stakeholders

• Organize and coordinate all Board-related activities, including scheduling meetings, drafting agendas, preparing and distributing presentation materials, and capturing comprehensive and precise meeting minutes

• Plan and coordinate all aspects of domestic and international travel with adaptability for last-minute changes

• Track and reconcile expenses for the CEO and leadership team promptly and accurately

• Support public relations efforts with key stakeholders and partners by preparing follow-up communications, contributing to relationship-building, and assisting in cultivating long-term strategic partnerships that further our organizational objectives

• Provide executive-level administrative support to other Senior Leadership team members as needed, demonstrating flexibility, initiative, and commitment to organizational success

Office Operations

• As the first point of contact, oversee the day-to-day operations of our Kanata office creating a friendly, functional environment for employees and guests

• Maintain office supplies and manage inventory efficiently

• Organize meetings and internal events, handling logistics end-to-end

• Coordinate facility needs and act as the main contact for vendors and maintenance

• Support health and safety initiatives as part of the Joint Health & Safety Committee

What You Bring

• 5+ years of experience in executive-level support and office management, ideally in a startup or high-growth tech environment

• A strong tech skillset, you’re fluent in Microsoft Office, Zoom, Slack, and can quickly master new platforms

• Experience managing complex schedules, inboxes, and priorities in a dynamic, fast-moving setting

• A calm, solutions-oriented mindset with the ability to pivot quickly when plans change

• Exceptional communication skills and professional presence; you represent the CEO and Cerio with polish and discretion

• Strong organizational and multitasking abilities, managing competing demands

• Knowledge of Ontario health & safety regulations is an asset

• A valid driver’s license and access to a vehicle for occasional supply pickups

• Must be within commuting distance of Kanata, ON as this is a hybrid role requiring in-office presence 2 days/week

Total Rewards
Compensation for this role is determined by experience, skills, and internal equity considerations. Cerio offers a comprehensive total rewards package for this position including competitive base salary and incentive bonus program, health benefits package, employee assistance program, and generous time off programs. Our People & Culture team welcomes discussions about total rewards during your conversations.

About Cerio

Cerio is headquartered in Ottawa, Canada, with offices and projects spanning international markets, and Centers of Excellence in Europe and North America. Cerio, creating new scale economics for the AI and Cloud era, delivers an open systems platform for a more sustainable data center. Learn more at cerio.io and follow us on X and LinkedIn.

We are an equal opportunity employer and welcome applications from all qualified candidates. Our hiring decisions are based solely on merit, skills, and potential, without regard to race, national or ethnic origin, colour, religion, sex, sexual orientation, gender identity or expression, age, record of offenses, marital status, family status, genetic characteristics or disability.

In addition, Cerio is committed to providing accommodations for people with disabilities. Please let us know if you require a reasonable accommodation due to a disability during any aspect of your candidate experience so we can better support you. Our People & Culture team can be reached by emailing hr@cerio.io.