Accountants – Accounts Payable & Accounts Receivable

(Two Separate Positions)

Location: (In-person) - Woodbridge (Vaughan), Ontario – On-site Role

Employment Type: Full-time, Permanent Salary: $65,000 - $70,000 per position

Join ITN Food Corporation

ITN Food Corporation, a leading Canadian food manufacturing, importing, and distribution company, is hiring two experienced accounting professionals for separate positions:

• Accounts Payable Accountant
• Accounts Receivable Accountant

Each position will independently own and manage its respective accounting function as the primary resource, reporting to the Controller. These are hands-on roles requiring complete responsibility for daily processing, reconciliations, stakeholder coordination, issue resolution, reporting, month-end support, controls, and process improvement.

The successful candidates must be proactive, organized, commercially aware, and comfortable working in a fast-paced, lean structure. They must think critically, work efficiently, follow matters through to completion, and collaborate closely with internal departments and external stakeholders—vendors for Accounts Payable and customers for Accounts Receivable.

Company Overview

For over 30 years, ITN Food Corporation has manufactured, imported, and distributed authentic South Asian food products and internationally recognized brands across Canada. Accounting is closely connected to Purchasing, Sales, Operations, Warehouse, Logistics, inventory, cash flow, vendor relations, customer service, and management reporting.

Position 1: Accounts Payable Accountant

Key Responsibilities

• Independently manage the full accounts payable cycle from invoice receipt through verification, coding, approval, posting, reconciliation, payment, and record retention.
• Review supplier invoices, credit notes, freight charges, expense claims, purchase orders, receiving records, pricing, quantities, approvals, and supporting documents.
• Ensure transactions are accurately coded, authorized, documented, and posted in the correct accounting period.
• Maintain and reconcile vendor accounts and statements; resolve duplicate invoices, incorrect charges, pricing or quantity differences, missing documents, credits, and unapplied payments.
• Review AP aging, outstanding invoices, vendor balances, debit balances, credits, and overdue matters.
• Prepare payment schedules and payment runs based on due dates, vendor terms, cash-flow priorities, approvals, and available discounts.
• Maintain appropriate controls over electronic payments, cheques, approvals, and supporting documentation.
• Coordinate with Purchasing, Warehouse, Operations, Logistics, Finance, and Management to resolve invoice, receiving, freight, pricing, approval, and documentation issues.
• Communicate directly with vendors regarding invoices, statements, credits, payment status, banking information, and unresolved discrepancies.
• Prepare AP reconciliations, aging analysis, payment forecasts, accrual schedules, vendor summaries, and month-end supporting schedules.
• Reconcile the AP subledger to the general ledger, identify unrecorded liabilities, prepare accruals, and support month-end and year-end close.
• Improve invoice controls, approval workflows, payment scheduling, reconciliation procedures, and vendor documentation.

Position 2: Accounts Receivable Accountant

Key Responsibilities

• Independently manage the full accounts receivable cycle from invoicing and payment application through reconciliation, collection, adjustment, reporting, and account resolution.
• Review customer invoices, credit notes, returns, deductions, promotional claims, rebates, chargebacks, adjustments, and supporting documents.
• Apply customer payments, cheques, electronic transfers, deposits, and remittances accurately and promptly.
• Reconcile customer accounts, receipts, invoices, credits, deductions, returns, short payments, and unapplied payments.
• Review AR aging, overdue balances, disputed invoices, unauthorized deductions, payment commitments, and collection risks.
• Follow up directly with customers regarding outstanding balances, remittances, payment timing, deductions, disputes, and missing information.
• Investigate and resolve discrepancies involving pricing, quantities, deliveries, shortages, damages, returns, credits, and proof of delivery.
• Maintain accurate customer account records, collection notes, payment commitments, credit information, and supporting documents.
• Coordinate with Sales, Operations, Logistics, Warehouse, Customer Service, Finance, and Management to resolve billing, delivery, deduction, return, and payment issues.
• Prepare AR aging reports, collection updates, cash-receipt summaries, customer reconciliations, deduction analysis, credit-risk reports, and month-end schedules.
• Support credit reviews by analyzing payment history, aging, credit exposure, order activity, and collection risk; recommend credit holds, revised limits, escalation, or collection action where appropriate.
• Reconcile the AR subledger to the general ledger and support month-end and year-end close, adjustments, allowance analysis, audits, and reporting.
• Improve collection procedures, payment application, deduction tracking, customer documentation, credit controls, and reporting accuracy.

Shared Responsibilities

• Take full ownership of the assigned function and keep accounts accurate, current, supported, and fully reconciled.
• Work directly within ERP and accounting systems to process transactions, review data, prepare reports, and investigate discrepancies.
• Prepare journal entries, reconciliations, account analysis, supporting schedules, and working papers related to the assigned function.
• Maintain proper approvals, documentation, audit trails, and internal controls.
• Provide the Controller with timely updates on significant balances, risks, discrepancies, unresolved matters, and required decisions.
• Manage competing priorities independently without compromising accuracy, responsiveness, or follow-through.
• Identify recurring issues, resolve root causes, and recommend practical process improvements.
• Support audits, reviews, tax requirements, year-end work, and special accounting projects.

Required Qualifications

• Preferably Bachelor’s degree or minium Diploma in Accounting, Finance, Commerce, Business Administration, or a related field.
• 3 - 5 years of relevant accounting experience, with substantial experience independently managing either Accounts Payable or Accounts Receivable.
• Strong knowledge of reconciliations, journal entries, general ledger interfaces, internal controls, HST, and Canadian accounting practices.
• Strong ERP/accounting-system experience; Spire, Microsoft Dynamics, SAP, NetSuite, Sage, QuickBooks Enterprise, or comparable systems are assets.
• Strong Microsoft Excel skills, including formulas, reconciliations, data review, account analysis, and reporting schedules.
• Ability to identify discrepancies, investigate root causes, coordinate resolution, and maintain complete supporting documentation.
• Strong organization, accuracy, communication, judgment, initiative, ownership, and follow-through.
• Ability to work effectively as the sole resource responsible for the assigned AP or AR function.
• Ability and willingness to work fully on-site in Woodbridge, Ontario.
• Legal authorization to work in Canada.

Preferred Qualifications

• CPA candidate status or progress toward a CPA designation is an asset.
• Experience in food distribution, manufacturing, importing, wholesale, retail distribution, CPG, or another inventory-based business is preferred.
• AP candidates: experience with vendor reconciliations, three-way matching, payment runs, accruals, and vendor-statement review.
• AR candidates: experience with collections, customer deductions, credit exposure, payment application, and customer-account reconciliations.

Candidate Profile

The successful candidates will be hands-on accounting professionals who take initiative, think critically, work with urgency, and accept full accountability for their respective functions. They must be comfortable operating independently in a lean structure while managing daily transactions, stakeholder communication, reconciliations, reporting, month-end requirements, issue resolution, and continuous improvement.

Compensation and Benefits

• Annual salary: $65,000 - $70,000 per position, based on experience, qualifications, ERP capability, Excel proficiency, and relevant AP or AR expertise.
• Paid time off
• On-site parking
• Employee discounts

Schedule

Monday to Friday, with additional hours or weekends when required by operational or month-end needs.

Work Location

120 Milani Blvd.

Woodbridge (Vaughan), Ontario L4H 5J9

How to Apply

Apply through LinkedIn or submit your resume to hr@itnfoodcorp.com. Clearly indicate whether you are applying for:

• Accounts Payable Accountant
• Accounts Receivable Accountant
• Both positions