Executive Coordinator - Deputy Minister's Office
Top Benefits
About the role
Executive Coordinator - Deputy Minister's Office - ADM025953
Employment Type**:** Permanent Full-time
Location(s)****: SK-Rgna-Regina
Ministry**:** 090 Trade and Export Development
Salary Range**:** $4,605 - $5,991 Monthly
Grade**:** MCP.02.
About Us
The Ministry of Trade and Export Development advances economic growth to generate wealth and opportunity in Saskatchewan. The Ministry facilitates a coordinated cross-government approach to attract investment and grow export markets. The Ministry fosters and supports a competitive business environment, facilitates trade and strengthens Saskatchewan's international relations.
The Opportunity
Are you a highly motivated, well organized, results oriented individual with exceptional leadership and management skills looking for a stimulating and challenging opportunity? As the Executive Coordinator to an Assistant Deputy Minister, you will review sensitive internal and public documents for consistency, and manage and coordinate various projects on behalf of the Assistant Deputy Minister, ensuring confidentiality.
Key responsibilities include:
- Managing the Assistant Deputy Minister’s calendar through collaboration, prioritization and scheduling;
- Planning, scheduling and coordinating travel and logistics for meetings, training sessions and other events;
- Participating in and coordinating management meetings including drafting and distributing agendas; recording minutes; and, tracking and monitoring action items to ensure timelines are met;
- Drafting, recording, proofreading and/or editing a variety of correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards;
- Assembling all briefing and background materials for the Assistant Deputy Minister in preparation for meetings;
- Monitoring the Assistant Deputy Minister’s emails and redirecting requests to other team members as appropriate;
- Managing incoming and outgoing correspondence ensuring proper distribution;
- Develop and maintain a positive working relationship with colleagues and stakeholders;
- Work with various managers and committees on various initiatives and issues;
- Monitoring administrative processes and making improvements across the division to ensure optimum efficiency;
- Maintaining manual and electronic filing, bring forward and records management systems;
- Verifying, coding, processing and tracking invoices for approval and payment ensuring policy compliance;
- Compiling expense information and preparing budget reports for review; and
- Ordering supplies and handling office equipment repairs and furniture replacement.
Ideal Candidate
The ideal candidate will be an experienced senior administrative professional who is:
- Independent and confident in order to organize, prioritize and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines;
- Proficient in managing budget activities and monitoring offices expenditures;
- Approachable and collaborative in order to build strong working relationships;
- An exceptional communicator both verbally and in writing;
- Innovative in order to identify and make process improvement recommendations;
- Thorough and accurate to ensure quality work; and
- Adaptable in order to meet new challenges as they arise.
Typically, the knowledge and experience required to achieve the above is obtained through a combination of formal education in business or office administration, combined with senior level administrative work experience.
What we offer
- Dynamic, challenging work for talented individuals;
- A competitive salary;
- Comprehensive benefits package including pension;
- Vacation, earned days off (EDO) and other types of leave;
- Inclusive work environments; and
- Advancement opportunities.
Note: Candidates that apply may be considered for future permanent and temporary similar positions.
We are committed to workplace diversity.
Hours of Work**:** A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks
Number of Openings**:** 1
Closing Date: Nov 9, 2025, 11:59:00 PM
About Government of Saskatchewan
Welcome to the Government of Saskatchewan’s LinkedIn Page!
This page has information about our current career opportunities, who our teams are, and why we are the choice for your next career adventure.
When you join the Government of Saskatchewan Public Service, you’ll be part of a community that values diversity, innovation, and collaboration. We are one of the largest employers in Saskatchewan, offering diverse and fulfilling opportunities that enable you to make a difference in our province and in the lives of our residents. With approximately 12,000 employees in locations throughout the province, we are committed to building a stronger Saskatchewan for current and future generations.
Visit https://www.saskatchewan.ca/careers page to explore more ways of connecting with us.
Executive Coordinator - Deputy Minister's Office
Top Benefits
About the role
Executive Coordinator - Deputy Minister's Office - ADM025953
Employment Type**:** Permanent Full-time
Location(s)****: SK-Rgna-Regina
Ministry**:** 090 Trade and Export Development
Salary Range**:** $4,605 - $5,991 Monthly
Grade**:** MCP.02.
About Us
The Ministry of Trade and Export Development advances economic growth to generate wealth and opportunity in Saskatchewan. The Ministry facilitates a coordinated cross-government approach to attract investment and grow export markets. The Ministry fosters and supports a competitive business environment, facilitates trade and strengthens Saskatchewan's international relations.
The Opportunity
Are you a highly motivated, well organized, results oriented individual with exceptional leadership and management skills looking for a stimulating and challenging opportunity? As the Executive Coordinator to an Assistant Deputy Minister, you will review sensitive internal and public documents for consistency, and manage and coordinate various projects on behalf of the Assistant Deputy Minister, ensuring confidentiality.
Key responsibilities include:
- Managing the Assistant Deputy Minister’s calendar through collaboration, prioritization and scheduling;
- Planning, scheduling and coordinating travel and logistics for meetings, training sessions and other events;
- Participating in and coordinating management meetings including drafting and distributing agendas; recording minutes; and, tracking and monitoring action items to ensure timelines are met;
- Drafting, recording, proofreading and/or editing a variety of correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards;
- Assembling all briefing and background materials for the Assistant Deputy Minister in preparation for meetings;
- Monitoring the Assistant Deputy Minister’s emails and redirecting requests to other team members as appropriate;
- Managing incoming and outgoing correspondence ensuring proper distribution;
- Develop and maintain a positive working relationship with colleagues and stakeholders;
- Work with various managers and committees on various initiatives and issues;
- Monitoring administrative processes and making improvements across the division to ensure optimum efficiency;
- Maintaining manual and electronic filing, bring forward and records management systems;
- Verifying, coding, processing and tracking invoices for approval and payment ensuring policy compliance;
- Compiling expense information and preparing budget reports for review; and
- Ordering supplies and handling office equipment repairs and furniture replacement.
Ideal Candidate
The ideal candidate will be an experienced senior administrative professional who is:
- Independent and confident in order to organize, prioritize and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines;
- Proficient in managing budget activities and monitoring offices expenditures;
- Approachable and collaborative in order to build strong working relationships;
- An exceptional communicator both verbally and in writing;
- Innovative in order to identify and make process improvement recommendations;
- Thorough and accurate to ensure quality work; and
- Adaptable in order to meet new challenges as they arise.
Typically, the knowledge and experience required to achieve the above is obtained through a combination of formal education in business or office administration, combined with senior level administrative work experience.
What we offer
- Dynamic, challenging work for talented individuals;
- A competitive salary;
- Comprehensive benefits package including pension;
- Vacation, earned days off (EDO) and other types of leave;
- Inclusive work environments; and
- Advancement opportunities.
Note: Candidates that apply may be considered for future permanent and temporary similar positions.
We are committed to workplace diversity.
Hours of Work**:** A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks
Number of Openings**:** 1
Closing Date: Nov 9, 2025, 11:59:00 PM
About Government of Saskatchewan
Welcome to the Government of Saskatchewan’s LinkedIn Page!
This page has information about our current career opportunities, who our teams are, and why we are the choice for your next career adventure.
When you join the Government of Saskatchewan Public Service, you’ll be part of a community that values diversity, innovation, and collaboration. We are one of the largest employers in Saskatchewan, offering diverse and fulfilling opportunities that enable you to make a difference in our province and in the lives of our residents. With approximately 12,000 employees in locations throughout the province, we are committed to building a stronger Saskatchewan for current and future generations.
Visit https://www.saskatchewan.ca/careers page to explore more ways of connecting with us.