Your next opportunity Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting opportunity as an Office Services Assistant in our Vancouver Business Centre group. As an Office Services Assistant, you are responsible for the various Business Centre related functions such as photocopy services, mail & courier, inventory, and supply maintenance. Additionally, this role assists with in maintaining physical office environment, purchasing office supplies, coordinating repairs and maintenance and other related services.

Please note that this role has a requirement to work onsite in the Vancouver office at all times. This role will provide support to firm members working both onsite and remotely. What You’ll Do The role is to support the day-to-day operations and to provide a diverse range of services, which include but are not limited to the following:

• Sorting, digitizing and archiving incoming mail and couriers
• Processing outgoing mail and couriers using carrier platform
• Sending and distributing incoming electronic faxes
• Digital imaging
• Printing, collating and Binding documents
• Compiling, formatting and saving electronic documents into Digital Closing Books
• Helping track monthly statistics
• Monitor mailroom equipment, troubleshoot minor issues and coordinate repairs
• Assist with Business Centre special projects
• Ordering and stocking of office supplies
• Workspace set-up and clean-up for new hires and departures
• Ensures timely & accurate setup of furnishings within the event/meeting rooms’ spaces.
• Organizes and carries out office moves efficiently
• Respond to firm member requests for premises issues
• Other duties as it relates to Facilities & Business Centre functions as required.

What You Bring

• Minimum of 2 years of office experience.
• Demonstrated ability to deliver exceptional client service and ability to multitask.
• Strong computer skills and proficiency and ability to learn new specialty software used by the Business Centre Department
• Excellent prioritization skills and the ability to work with minimal supervision.
• A focus on getting things done.
• Strong communication and interpersonal skills are required.
• Ability to work collaboratively and interact effectively with local office colleagues and team members in other McMillan offices as required.
• Demonstrated ability to build and maintain constructive relationships.
• Previous business & office services experience and a natural aptitude for troubleshooting are an asset.
• Prior experience in a professional services environment would be considered an asset.
• Flexibility to work outside of regular working hours to accommodate special projects.
• Comfortable to lift objects such as boxes of papers/files up to 50 lbs.
• Proficient in Microsoft Office 365 tools including Word, excel and Outlook.
• Ideal to have experience in iManage, Adobe Suite, and virtual communication tools like Teams, Webex and Zoom.
• Effectively manages time of self and/or others, by scoping out work, identifying and focusing on priorities, and assessing the necessary resources to get the job done.
• Demonstration of Firm Values: Respect, Teamwork, Client Service, Professional Excellence and Commitment

McMillan Offers You Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation And Benefits Package Fun Work Environment

Continuous Learning & Development

Salary range: $43,000 - $45,000 annually

McMillan = You At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let's get started If this position is for you, and you reside in or around the Vancouver area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button. McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request. McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.