Administrative Assistant

Mature individual required for administrative support and to perform a variety of general accounting tasks in a fast paced working environment at our Mississauga office.

Main Job Tasks and Responsibilities

• Receptionist duties – Greet, assist and/or direct clients and visitors
• Receive, direct and relay telephone and fax messages, Re-direct calls as appropriate and take adequate messages when required
• Process mail and courier
• Maintain the current filing system for project related items
• Assist in the planning and preparation of meetings and social events
• Assign and track project numbers. Setting up related file folders.
• Enter data, such as employee time entries into system using defined Quick Books
• Compile data and prepare a variety of reports, if required.
• Recommend actions to resolve discrepancies.
• Investigate questionable data.
• Other administrative duties as required.

Education and Experience

• Proficient in Microsoft applications including Word, Excel and Outlook.
• Quickbooks experience an asset
• Driver’s license an asset
• Verbal and written communication skills a must.
• Attention to detail and ability to multi-task is an asset.
• Requires minimum 1-2 years experience

Key Competencies

• Information gathering and information monitoring

• Attention to detail and accuracy

• Flexibility, adaptability and team oriented

• Multi-task

• Fluent in English

• Reliability is of utmost importance

Only those applicants selected for interviews will be contacted.