About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
The Exam Deputy, reporting to the Chief Invigilator/Exam Office, is the principal deputy of an exam session and must be present during the whole exam period including the preparatory and finishing stages. The deputy must ensure that both invigilation and administration is done according to instructions and established procedures. They must ensure the security of all examination papers and booklets, both used and unused. The Exam deputy must use good judgement when dealing with professors and students and be courteous at all times. They are the first to arrive and the last to leave the exam premises.
Major Duties and Responsibilities:
Reporting to the Chief Invigilator/Exam Office, responsible for:
- Oversees the timely running of undergraduate exam sessions including supervising and assigning 80 invigilators/circulators per session to specific tasks and roles and maintaining an accurate database of when they worked.
- Responsible for the security and accuracy of the number of exams written for each session and for ensuring that all exams (unwritten & written) are securely locked in the exam vault.
- Supervises and trains office assistants to ensure that the necessary logistics to run exams efficiently are carried out.
- Responsible for dealing with students with various exam-related issues (e.g. illness) or instances of academic misconduct and documenting these and other issues.
- Responsible for the accuracy of exam tallies and for advanced preparation of exam documents.
- Responsible for troubleshooting any issues that arise during the writing of the exam in consultation with the Chief Invigilator
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:
Excellent attention to detail. Strong organizational skills. Strong communication skills and bilingual. Ability to work well under pressure and make decisions. Punctual and available for the full duration of the period of employment. Able to lift and carry heavy materials such as boxes full of exam booklets. 3 years exam invigilation-related experience.
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4*.*
For a definition of our language proficiency levels, please click
here
.
Minimum Education and Experience:
High School Diploma 2 Years Related Experience
Hourly Salary:
(AMUSE C) $26.00
Estimated Number of Work Hours per Week:
30 (Part time)
Position Start Date:
2025-09-30
Position End Date:
2025-12-22
Deadline to Apply:
2025-10-15
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.
About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
The Exam Deputy, reporting to the Chief Invigilator/Exam Office, is the principal deputy of an exam session and must be present during the whole exam period including the preparatory and finishing stages. The deputy must ensure that both invigilation and administration is done according to instructions and established procedures. They must ensure the security of all examination papers and booklets, both used and unused. The Exam deputy must use good judgement when dealing with professors and students and be courteous at all times. They are the first to arrive and the last to leave the exam premises.
Major Duties and Responsibilities:
Reporting to the Chief Invigilator/Exam Office, responsible for:
- Oversees the timely running of undergraduate exam sessions including supervising and assigning 80 invigilators/circulators per session to specific tasks and roles and maintaining an accurate database of when they worked.
- Responsible for the security and accuracy of the number of exams written for each session and for ensuring that all exams (unwritten & written) are securely locked in the exam vault.
- Supervises and trains office assistants to ensure that the necessary logistics to run exams efficiently are carried out.
- Responsible for dealing with students with various exam-related issues (e.g. illness) or instances of academic misconduct and documenting these and other issues.
- Responsible for the accuracy of exam tallies and for advanced preparation of exam documents.
- Responsible for troubleshooting any issues that arise during the writing of the exam in consultation with the Chief Invigilator
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.
Other Qualifying Skills and/or Abilities:
Excellent attention to detail. Strong organizational skills. Strong communication skills and bilingual. Ability to work well under pressure and make decisions. Punctual and available for the full duration of the period of employment. Able to lift and carry heavy materials such as boxes full of exam booklets. 3 years exam invigilation-related experience.
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4*.*
For a definition of our language proficiency levels, please click
here
.
Minimum Education and Experience:
High School Diploma 2 Years Related Experience
Hourly Salary:
(AMUSE C) $26.00
Estimated Number of Work Hours per Week:
30 (Part time)
Position Start Date:
2025-09-30
Position End Date:
2025-12-22
Deadline to Apply:
2025-10-15
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.