About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Hiring Unit:
Art's Deans Office
Position Summary:
Event Planning & Logistics
o Coordinate all aspects of lecture events, including booking venues, arranging travel and accommodations for guest speakers, managing catering and technical requirements.
o Develop and manage event timelines, run-of-show documents, and event checklists.
o Liaise with internal departments (AV, security, facilities, hospitality) to ensure smooth operations.
Speaker & Guest Management
o Serve as the primary point of contact for invited speakers and their teams.
o Organize itineraries and provide on-site support to speakers before, during, and after the event.
Communications & Promotion
o Create and distribute promotional materials (event posters, invitations, social media posts, newsletters).
o Manage potential lecture series website.
o Coordinate media relations and event photography or video recording, as needed.
Administrative & Financial Tasks
o Maintain event records and databases (attendance, feedback, expenditures).
o Monitor and reconcile the lecture series budget; process payments and reimbursements in coordination with university finance staff.
Collaboration & Strategic Input
o Work closely with the ADR and Dean to support long-term planning and growth of the series.
o Assist with identifying and inviting potential speakers.
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Minimum Education and Experience:
High School Diploma 2 Years Related Experience
Hourly Salary:
(AMUSE C) $35.00
Estimated Number of Work Hours per Week:
6 (Part time)
Position Start Date:
2025-08-26
Position End Date:
2026-04-30
Deadline to Apply:
2025-09-01
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.
About the role
Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Hiring Unit:
Art's Deans Office
Position Summary:
Event Planning & Logistics
o Coordinate all aspects of lecture events, including booking venues, arranging travel and accommodations for guest speakers, managing catering and technical requirements.
o Develop and manage event timelines, run-of-show documents, and event checklists.
o Liaise with internal departments (AV, security, facilities, hospitality) to ensure smooth operations.
Speaker & Guest Management
o Serve as the primary point of contact for invited speakers and their teams.
o Organize itineraries and provide on-site support to speakers before, during, and after the event.
Communications & Promotion
o Create and distribute promotional materials (event posters, invitations, social media posts, newsletters).
o Manage potential lecture series website.
o Coordinate media relations and event photography or video recording, as needed.
Administrative & Financial Tasks
o Maintain event records and databases (attendance, feedback, expenditures).
o Monitor and reconcile the lecture series budget; process payments and reimbursements in coordination with university finance staff.
Collaboration & Strategic Input
o Work closely with the ADR and Dean to support long-term planning and growth of the series.
o Assist with identifying and inviting potential speakers.
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Minimum Education and Experience:
High School Diploma 2 Years Related Experience
Hourly Salary:
(AMUSE C) $35.00
Estimated Number of Work Hours per Week:
6 (Part time)
Position Start Date:
2025-08-26
Position End Date:
2026-04-30
Deadline to Apply:
2025-09-01
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca
.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.