Regular/Temporary

Temporary

Job Title

Academic Advisor

Job ID

72113

Location

HSC- Central Campus

Open Date

09/24/2025

Job Type

Limited Term (>12 months)

Close Date

10/10/2025

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Nursing

Salary Grade/Band

Grade 9

Salary Range

$30.84 - $47.65 (hourly)

Contract Duration

12.3 Months

Hours per Week

35

Posting Details

Schedule

Monday to Friday

8:30am to 4:30pm

35 hours per week

Hybrid work arrangement

Education Level

Bachelor's degree in a relevant field.

Career Level

Requires 3 years of relevant experience.

Job Description Number

JD00001

Job Description

The School of Nursing requires an Academic Advisor to provide academic advising to Bachelor of Science in Nursing (BScN) students. Reporting to the Program Manager, BScN Program, the incumbent will be responsible for provision of advising services from admission to degree conferral. The Academic Advisor will frequently work as a conduit between faculty and students. The Academic Advisor will also contribute to special projects in the BScN Program office and have accountability for admissions and enrolment.

This position is a 12.1 month limited-term appointment and the anticipated start date is October or November 2025. This position falls within the Unifor Local 5555 Unit 1 Bargaining Unit and hours of work are 7 hours per day, including a 60-minute unpaid lunch period. Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

Job Summary:

The Academic Advisor provides accurate and informed academic advice to students. Responsible for recruiting academically strong students, assessing admission applications, and scrutinizing and approving registrations for a large, multi-disciplinary Faculty.

Purpose and Key Functions:

• Make independent admission decisions based on established requirements, requisites, University guidelines, and enrolment numbers.
• Warrant consideration for acceptance of students who do not meet academic requirements.
• Develop customized strategies to assist students who are not academically eligible to continue in their program.
• Conduct formal reviews and evaluations of students' academic records.
• Create, modify, and maintain customized degree audits.
• Produce convocation lists.
• Review, assess, and approve requests for accommodation regarding missed academic work.
• Evaluate transcripts of students requesting transfer from other academic institutions for equivalencies and applications to degree programs.
• Liaise with faculty and staff to advocate on behalf of students.
• Develop and implement an integrated recruitment plan.
• Assess student priority for limited registration and provide suitable alternatives.
• Coordinate grade submissions, authorize grade changes, and maintain accurate records for Faculty-based courses.
• Develop and present academic advising and registration sessions.
• Schedule, plan, and coordinate events.
• Respond to inquiries regarding programs, admissions, course selection, registration, and correspond with faculty and other University departments.
• Provide information for the development of recruitment publications.
• Scrutinize documents such as the University Calendar for changes.
• Mediate extensions, accommodations, and exam deferrals on behalf of the student where there are extenuating circumstances.
• Review and process requests for Letters of Permission permitting students to complete appropriate courses at other universities.
• Develop academic plans for students with identified disabilities and advise on appropriate course selection, load, and request for accommodation.
• Calculate information including sessional and grade point averages, and enrolment statistics.

Supervision:

Ongoing responsibility for supervising up to 9 casual employees at any one time.

Requirements:

• Bachelor’s degree in a relevant field.
• Requires 3 years of relevant experience.

Assets:

• Experience advising in a professional program that is subject to both accreditation standards and institution-specific academic regulations.
• Masters prepared preferred.
• Counselling experience or degree in Social Work an asset.
• Understanding of Canadian Association of Schools of Nursing (CASN) accreditation standards and College of Nurses Ontario (CNO) entry to practice competencies.

Additional Information:

The sucessful candidate will have/demonstrate the following:

• Experience navigating with different partners (i.e. faculty, support staff, management, and students) through the intersection of academic and operational policies and practices using tact and professionalism.
• Experience crafting and proposing policy and process changes in a postsecondary setting at the institution or program level.
• Experience communicating effectively to a diverse audience through various communication platforms (i.e. online and in-person).
• Excellent problem-solving and judgment skills.
• Ability to work in a fast paced environment with multiple timelines.
• Demonstrated ability to effectively utilize information systems, e.g., Zoom, Microsoft Teams, Mosaic (PeopleSoft).
• Knowledge of admission policies and processes in a university or college setting.
• Experience working in a university setting.
• Demonstrated advising skills with the ability to support students through difficult situations.
• Proven ability to articulate and communicate guidelines or policies to others clearly and without error.

The successful candiate may be required to work on occassion at Conestoga College main campus to provide support for the Conestoga site learners.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Mandate - FHS

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.