Medical administrative assistant
Top Benefits
About the role
- Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: Experience an asset
Work setting
- Clinic
Tasks
- Coordinate the flow of information
- Interview patients to obtain case histories
- Open and distribute regular and electronic incoming mail and other material
- Schedule and confirm appointments
- Train staff in procedures and in use of current software
- Complete insurance and other claim forms
- Maintain filing system
- Order supplies and maintain inventory
- Determine and establish office procedures and routines
- Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
- Initiate and maintain confidential medical files and records
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
- Perform data entry
- Provide customer service
Supervision
- 1 to 2 people
Computer and technology knowledge
- MS Word
- Electronic mail
- MS Excel
- MS Windows
Area of work experience
- Charts, tables, graphs and diagrams
- Correspondence
- Invoices
- Reports and records
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Attention to detail
Personal suitability
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Judgement
- Organized
- Reliability
- Team player
Screening questions
- Are you authorized to work in Canada?
- Are you available to start on the date listed in the job posting?
- Do you have experience working in this field?
- Do you have the required certifications listed in the job posting?
Employment terms options
- Shift
- Flexible hours
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Long term benefits
- Maternity and parental benefits
Other Benefits
- Wellness program
About Terra Nova Medical Clinics
Welcome to Terra Nova Medical Clinics, an award-winning multidisciplinary medical enterprise at the forefront of providing exceptional clinic management, space, and resources for medical practitioners across Richmond, Squamish, and Vancouver, BC. We pride ourselves on delivering high-quality spaces, services, and management that enable doctors, nurses, and other medical practitioners to offer comprehensive and excellent medical care.
As a testament to our commitment to excellence and innovation, Terra Nova Medical Clinics has been honored with the certification of a Great Place to Work®. This prestigious recognition is based on an extensive, anonymous survey that measures employee satisfaction and workplace culture, reflecting our score of 95/100 in all realms of staff satisfaction. Our dedication to creating a supportive, inclusive, and empowering work environment has not only earned us this accolade but also the Best Business Leadership Award 2021, Outstanding Workplace of the Year Award 2022, and a Finalist for Mid-Sized Business of the Year 2023 from the Richmond Chamber of Commerce.
Our leadership in fostering a culture of diversity, empowerment, and compassion has also been recognized on a national level. We've received the Bronze Award in the 2023 Stevie Awards for Achievement in Developing and Promoting Women, and our Founder and Medical Director was named among WXN Canada's 100 Most Powerful Women in 2023. Additionally, our dedication to healthcare excellence and leadership was spotlighted with a nomination for Woman of the Year - Healthcare by 2023 The Stevie Awards , and a top 5 finalist for the Business Woman of the Year Award 2022 by the Canadian SME National Business Awards.
With clinics in Squamish, Richmond, and further expansions in Richmond and Vancouver underway, we are on a path of continuous improvement and expansion. Serving over 50,000 patients Terra Nova is not just a workplace, but a community that represents the future of healthcare.
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Medical administrative assistant
Top Benefits
About the role
- Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: Experience an asset
Work setting
- Clinic
Tasks
- Coordinate the flow of information
- Interview patients to obtain case histories
- Open and distribute regular and electronic incoming mail and other material
- Schedule and confirm appointments
- Train staff in procedures and in use of current software
- Complete insurance and other claim forms
- Maintain filing system
- Order supplies and maintain inventory
- Determine and establish office procedures and routines
- Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
- Initiate and maintain confidential medical files and records
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
- Perform data entry
- Provide customer service
Supervision
- 1 to 2 people
Computer and technology knowledge
- MS Word
- Electronic mail
- MS Excel
- MS Windows
Area of work experience
- Charts, tables, graphs and diagrams
- Correspondence
- Invoices
- Reports and records
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Attention to detail
Personal suitability
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Judgement
- Organized
- Reliability
- Team player
Screening questions
- Are you authorized to work in Canada?
- Are you available to start on the date listed in the job posting?
- Do you have experience working in this field?
- Do you have the required certifications listed in the job posting?
Employment terms options
- Shift
- Flexible hours
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Long term benefits
- Maternity and parental benefits
Other Benefits
- Wellness program
About Terra Nova Medical Clinics
Welcome to Terra Nova Medical Clinics, an award-winning multidisciplinary medical enterprise at the forefront of providing exceptional clinic management, space, and resources for medical practitioners across Richmond, Squamish, and Vancouver, BC. We pride ourselves on delivering high-quality spaces, services, and management that enable doctors, nurses, and other medical practitioners to offer comprehensive and excellent medical care.
As a testament to our commitment to excellence and innovation, Terra Nova Medical Clinics has been honored with the certification of a Great Place to Work®. This prestigious recognition is based on an extensive, anonymous survey that measures employee satisfaction and workplace culture, reflecting our score of 95/100 in all realms of staff satisfaction. Our dedication to creating a supportive, inclusive, and empowering work environment has not only earned us this accolade but also the Best Business Leadership Award 2021, Outstanding Workplace of the Year Award 2022, and a Finalist for Mid-Sized Business of the Year 2023 from the Richmond Chamber of Commerce.
Our leadership in fostering a culture of diversity, empowerment, and compassion has also been recognized on a national level. We've received the Bronze Award in the 2023 Stevie Awards for Achievement in Developing and Promoting Women, and our Founder and Medical Director was named among WXN Canada's 100 Most Powerful Women in 2023. Additionally, our dedication to healthcare excellence and leadership was spotlighted with a nomination for Woman of the Year - Healthcare by 2023 The Stevie Awards , and a top 5 finalist for the Business Woman of the Year Award 2022 by the Canadian SME National Business Awards.
With clinics in Squamish, Richmond, and further expansions in Richmond and Vancouver underway, we are on a path of continuous improvement and expansion. Serving over 50,000 patients Terra Nova is not just a workplace, but a community that represents the future of healthcare.