HR COORDINATOR – RECRUITMENT & PAYROLL (Existing vacancy)

Grade 5 – Starting Range $55,000 - $60,000

WHO IS KEILHAUER? Founded in 1981, Keilhauer is a privately owned, design-focused contract furniture manufacturer. Keilhauer manufactures seating and tables that makes work more comfortable for all. Keilhauer products are thoughtfully made to support communication and engagement in spaces such as meeting rooms, collaboration areas, lobbies and lunchrooms. Working with world-renowned furniture designers, Keilhauer is internationally recognized for award-winning design, built with extreme craftsmanship, to the highest environmental standards.

ABOUT THE ROLE We are looking for a people-focused, detail-oriented HR professional who can balance relationship-driven recruitment with smooth, accurate HR administration. Reporting to the Director of Human Resources, the HR Coordinator – Recruitment & Payroll will support full-cycle recruitment, weekly payroll processing, onboarding, HR administration, health and safety coordination, and day-to-day employee questions.

This role is well suited to someone who can draft a job posting, screen candidates, review payroll details, and keep confidential information accurate, organized, and handled with care. Supporting safe work practices, maintaining health and safety documentation, and assisting with related training and committee activities are also important parts of the role.

This is a great opportunity for someone with an HR degree who enjoys the energy of recruitment, the precision of payroll, and the variety that comes with supporting a busy HR team in a furniture manufacturing environment. Supporting employee needs at work helps Keilhauer advance its mission to make work comfortable for all.

PRIMARY RESPONSIBILITIES

Leads full-cycle recruitment for assigned roles, including creating engaging job postings, sourcing candidates, screening applications, coordinating and conducting interviews, supporting selection decisions, preparing offers, and helping new hires get off to a strong start. Supports accurate weekly payroll processing by reviewing employee information, preparing payroll-related changes, responding to routine payroll questions, and acting as backup to the Payroll & Wellness Manager. Supports safe work practices, maintains health and safety records, and assists with health and safety administration and coordination. Keeps HR documentation organized and up to date, including employee records, policies, organizational charts, training records, and other confidential HR files. Responds to employee and candidate inquiries with professionalism, accuracy, discretion, and a helpful sense of urgency. Ensures HR and payroll activities adhere to the Employment Standards Act and all relevant legislation in Ontario.

QUALIFICATIONS

Degree or Diploma in Human Resources, Human Resources Management, or a related HR-focused program is required. At least 2 years’ experience in a similar HR role; previous payroll or accounting experience is required. Comfort switching between relationship-focused recruiting work and detail-focused payroll administration. Curiosity, follow-through, and the confidence to ask good questions when accuracy matters. Thorough knowledge of ESA and employment legislation as it relates to HR in Ontario. Strong attention to detail, communication and organizational skills. Ability to maintain discretion and handle sensitive information. Proficiency with HRIS systems and Microsoft Office Suite. Possession of a valid driver’s license, current insurance, and reliable access to a vehicle is required, as travel to multiple locations may be necessary.

DOES THIS ROLE SOUND LIKE A FIT?

If you are the kind of HR person who enjoys people, process, details, and a little bit of controlled chaos, we would like to hear from you. Keilhauer is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive, respectful environment for all employees. If you require accommodation during any stage of the recruitment process, please notify us in advance so that appropriate arrangements can be made.

If this role is for you, please send your resume and tell us why you would be a great addition to our team! Please note that only those selected for an interview will be contacted.

Please note that AI may be used during the recruitment and selection process for this role.