Executive Secretary - Professional Development Services - Chisasibi
About the role
INTERNAL AND EXTERNAL POSTING
Priority will be given to qualified Cree Beneficiaries
OPEN POSITION
Executive Secretary
LOCATION OF WORK
Professional Development Services
Chisasibi
NATURE OF WORK
In addition to the duties defined in the class of employment of secretary, the principal and
customary work of an employee in this class of employment consists in performing, in a relatively
autonomous manner, secretarial duties of a complex nature for one or more persons.
The principal and customary work of an employee in this class of employment consists of carrying out
the functions of an executive secretary for the Coordinator and department of Professional
Development.
CHARACTERISTIC FUNCTIONS
The employee in this class of employment responds to information requests concerning the follow-up of files and meetings, policies,
regulations or other subjects related to the duties performed and, if necessary, issues reminders; he or she forwards the pertinent
documentation; handles the mail as well as finds, gathers and compiles pertinent information; within the limits of his or her duties, the
employee prepares a draft response, forwards it to the person concerned and ensures the follow-up; prepares a summary of complicated
problems and issues before forwarding them to the person concerned.
He or she greets visitors to his or her administrative unit, provides any information within his or her competence or refers them to the
persons concerned; as instructed, he or she keeps the agenda of the person or persons for whom he or she works.
The employee organizes meetings, convenes participants and prepares the necessary files; as instructed, he or she prepares a draft agenda
of the subjects received and, if necessary, attends meetings and prepares a draft of the minutes or reports.
He or she drafts memorandums or bulletins from brief notes and works with others to set up a filing system; archives the documents in his
or her sector according to the policy in effect.
He or she uses a computer and the necessary software to perform his or her duties related to word processing, database entry,
spreadsheets and in-house programs; carries out research on the Internet and follows up on electronic mail messages. He or she may be
required to help, on occasion, colleagues with the common software and programs used.
He or she may be required to train new executive secretaries and to coordinate the work of support staff.
Prepares travel arrangements.
Types requisitions for invoices and payments.
If need be, he or she performs any other related duty.
REQUIRED QUALIFICATIONS
Schooling and experience
Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies
recognized as equivalent by the competent authority, and have four (4) years of pertinent experience.
To have knowledge of computers and various software including Microsoft Office and all applications.
Sufficient knowledge of the methods and practices used in running an office.
Knowledge of Cree and English is a requirement.
Knowledge of French is an asset.
Other requirements
Have a basic knowledge of office automation.
EMPLOYMENT CONDITIONS
Regular Full-Time
35 hours/week
Not the right fit? Search for Executive Secretary jobs in Chisasibi, QC
About Cree School Board
The Cree School Board (CSB) provides pre-school, elementary and secondary education to the James Bay Cree youth and supports Cree adults in their pursuit of post-secondary education, continuing education and vocational training.
As an independent First Nation school board recognized by the Ministère de l’Éducation, du Loisir et du Sport, it also develops programs and pedagogical materials in Cree, French and English following Quebec Education Program guidelines.
Similar jobs you might like
Executive Secretary - Professional Development Services - Chisasibi
About the role
INTERNAL AND EXTERNAL POSTING
Priority will be given to qualified Cree Beneficiaries
OPEN POSITION
Executive Secretary
LOCATION OF WORK
Professional Development Services
Chisasibi
NATURE OF WORK
In addition to the duties defined in the class of employment of secretary, the principal and
customary work of an employee in this class of employment consists in performing, in a relatively
autonomous manner, secretarial duties of a complex nature for one or more persons.
The principal and customary work of an employee in this class of employment consists of carrying out
the functions of an executive secretary for the Coordinator and department of Professional
Development.
CHARACTERISTIC FUNCTIONS
The employee in this class of employment responds to information requests concerning the follow-up of files and meetings, policies,
regulations or other subjects related to the duties performed and, if necessary, issues reminders; he or she forwards the pertinent
documentation; handles the mail as well as finds, gathers and compiles pertinent information; within the limits of his or her duties, the
employee prepares a draft response, forwards it to the person concerned and ensures the follow-up; prepares a summary of complicated
problems and issues before forwarding them to the person concerned.
He or she greets visitors to his or her administrative unit, provides any information within his or her competence or refers them to the
persons concerned; as instructed, he or she keeps the agenda of the person or persons for whom he or she works.
The employee organizes meetings, convenes participants and prepares the necessary files; as instructed, he or she prepares a draft agenda
of the subjects received and, if necessary, attends meetings and prepares a draft of the minutes or reports.
He or she drafts memorandums or bulletins from brief notes and works with others to set up a filing system; archives the documents in his
or her sector according to the policy in effect.
He or she uses a computer and the necessary software to perform his or her duties related to word processing, database entry,
spreadsheets and in-house programs; carries out research on the Internet and follows up on electronic mail messages. He or she may be
required to help, on occasion, colleagues with the common software and programs used.
He or she may be required to train new executive secretaries and to coordinate the work of support staff.
Prepares travel arrangements.
Types requisitions for invoices and payments.
If need be, he or she performs any other related duty.
REQUIRED QUALIFICATIONS
Schooling and experience
Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies
recognized as equivalent by the competent authority, and have four (4) years of pertinent experience.
To have knowledge of computers and various software including Microsoft Office and all applications.
Sufficient knowledge of the methods and practices used in running an office.
Knowledge of Cree and English is a requirement.
Knowledge of French is an asset.
Other requirements
Have a basic knowledge of office automation.
EMPLOYMENT CONDITIONS
Regular Full-Time
35 hours/week
Not the right fit? Search for Executive Secretary jobs in Chisasibi, QC
About Cree School Board
The Cree School Board (CSB) provides pre-school, elementary and secondary education to the James Bay Cree youth and supports Cree adults in their pursuit of post-secondary education, continuing education and vocational training.
As an independent First Nation school board recognized by the Ministère de l’Éducation, du Loisir et du Sport, it also develops programs and pedagogical materials in Cree, French and English following Quebec Education Program guidelines.