At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us!

Job Summary

The Operations and Administrative Assistant is responsible for providing administrative support to their assigned region. The role coordinates travel arrangements, meetings, events, inbound and outbound deliveries, as well as mail. Moreover, the incumbent maintains various inventories, and handles all payable accounts.

Main Responsibilities

Accounts Payable

• Review and reconciliate all invoices for the region

• Handle all payables including crew accommodation and transportation, heritage waste, pest control, cable, internet, courier, potable water, derailment security, and Hallcon taxi

• Review and reconciliate PCard and Corporate Travel Account (CTA) transactions

• Review and approve crew expenses

Administrative Support

• Provide administrative support to the region (e.g., travel, expenses, Service Manager questions, policy adherence, report preparation)

• Organize meetings and group events for the region

• Handle file uploads to E-records

Office Duties

• Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle

• Act as the vendor contact for supplies, including Acklands vending machine

• Arrange crew transportation and accommodations for shortages, relocations, and new hire employees

• Coordinate all inbound and outbound deliveries via Courier

• Coordinate all inbound and outbound Mail items via FedEx

Safety

• Participate in regional safety initiatives including DEKRA by aiding the region team

• Prepare reports for the General Manager (GM)

• Coordinate safety meetings or events

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure, and stress. The role requires minimal travel (10%) across the assigned region.

Requirements

Experience

Administration

• Between 2 to 3 years of experience working in a fast-paced autonomous environment

Education/Certification/Designation

• Secondary School Diploma or General Education Diploma (GED)

• College or Business Diploma*

• Any designation for these above would be considered as an asset

Competencies

• Demonstrates agility and drives change

• Innovates

• Applies critical thinking

• Communicates with impact

• Collaborates with others and shares information

• Demonstrates active listening

• Solves problems to create value

Technical Skills/Knowledge

• Knowledge of administrative techniques

• Proficiency in Microsoft Office (Word, Excel, Lotus Notes, PowerPoint) and Systems, Applications and Products (SAP)*

• Any knowledge for any of the above would be considered as an asset

About CN

CN is a premium railroad that sustainably generates value for our customers, shareholders, employees, and stakeholders with an unwavering commitment to safety and service. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. CN's network connects Canada's Eastern and Western coasts with the U.S. South through a 20,000-mile rail network. CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN powers the North American economy and is committed to programs supporting social responsibility and environmental stewardship.

At CN, we are dedicated to building North America's safest, most inclusive and sustainable railroad, which includes reflecting the communities in which we operate. Research shows that candidates often don't apply unless they feel they fit the job posting at 100%. To all potential applicants, even if you don't meet every job requirement listed in a posting, we still encourage you to apply. If you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations), please get in touch with our team at cnrecruitment@cn.ca.

As an equal opportunity employer, qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and other protected status as required by applicable law.

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