Job Details Permanent Full-Time (CUPE 1329)

Posting Status Open to all current Town of Oakville employees and external applicants.

Closing Date Applications for this position must be received at by no later than 11:59 pm on October 2, 2025. Job Responsibilities Working in a team environment, this position is responsible for supporting procurement activity.

Additional Duties Include

• Maintenance of the Contract Management Database (CMD) entries, maintenance and renewal process.
• Reviews and processes assigned electronic requisitions in accordance with the Town’s procurement policies, ensuring compliance with control procedures, accurate pricing, and appropriate approvals.
• Provides procurement support across a diverse and designated portfolio of goods, services, and operational areas.
• Supports a designated portfolio of annual contracts, including responsibility for assisting with negotiations, and securing necessary approvals and processing contract renewals.
• Works in cooperation with the Sr. Purchasing Coordinators and Procurement Specialist as a buying team and assists where requested.
• Responsible for maintaining the Contract Management and Purchasing general emails.
• Point person for purchasing related inquiries and training including approval routing.
• Back up to the Risk Management and Purchasing Administrator including Purchasing Card Operating System (PCOS) and other tasks as required.
• Prepares and issues low dollar quotations, proposals and tenders.
• Other duties as assigned

Qualifications

• Community College Diploma in business or related field, with 1 to 3 years related public purchasing experience.
• Working towards completion of the OPBA’s (Ontario Public Buyers Assocation) Principles Certificate Program and/or NISCL (National Institute of Supply Chain Leaders) would be an asset.
• Applicants must have the ability to respect confidentiality, display initiative, discretion, good judgment and deal effectively with internal clients, suppliers and the public.
• Exceptional organizational abilities, strong interpersonal skills, and excellent written and verbal communication skills are required.
• Advanced proficiency in word processing and spreadsheet software (e.g., Microsoft Word and Excel).
• Experience in procurement processes, including sourcing, purchasing, and contract management.
• Strong analytical and organizational skills, with the ability to manage multiple priorities effectively.
• Familiarity with enterprise resource planning (ERP) systems is preferred.

Please note that successful candidates, who are new hires and/or who have not performed in this position previously will be required to provide a satisfactory criminal record check dated within the last 30 days as a condition of employment.

DATED: September 18, 2025

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. The minimum threshold score for each of the testing and interview components of the recruitment process is 75%. We thank all applicants and advise that only those selected for an interview will be contacted.