Human Resources & Payroll Administrator - FTR

Position Type: Full-Time Regular

Location: Vancouver

Schedule: Monday to Friday, 8:30am – 4:30pm
Department: Finance & HR

Pay Grade: Excluded Range 4, $53,552 - $70,287 per annum

Job description

The Human Resources & Payroll Administrator is responsible for supporting the Human Resources team by maintaining employee records, assisting with HR-related tasks and administrating payroll. This role involves ensuring accuracy in payroll and benefits administration, coordinating onboarding and offboarding procedures, and providing exceptional service to employees with HR inquiries. A detail-oriented and organized approach is essential to handle sensitive employee information and uphold compliance with regulations.

HR Assistant Responsibilities

• Coordinate recruitment activities, such as drafting and posting job advertisements, scheduling interviews, and maintaining accurate candidate records.
• Oversee onboarding and offboarding processes, ensuring a seamless experience for employees entering or leaving the organization.
• Maintain and protect the confidentiality of HR records, databases, and employee information.
• Administer payroll, benefits programs, and pension plans with precision and compliance.
• Prepare quarterly attendance reports.
• Monitor employee status and update the HR system to reflect changes promptly and accurately.

Payroll Administrator Responsibilities

• Processes payroll, including performing manual earnings and deduction calculations and transmitting payroll information to ADP.
• Ensures completion of payroll duties such as reconciling payroll deductions, balancing billing hours to payroll hours paid and reconciling bank statements.
• Verifies the accuracy of payroll reports. Investigates and resolves discrepancies, and follows up on problems.
• Ensures completion of year-end reporting including completing working papers, annual T-4 slips, and related summaries. Collects information required for budgets and audits.
• Respond to payroll-related inquiries from employees.
• Collaborate with HR and Finance teams to ensure data integrity and alignment.
• Continuously review payroll processes for improvements and efficiencies.

Experience:

• Proven experience in payroll and/or HR administration (1–3 years preferred).
• Strong knowledge of payroll systems and local labor laws.
• Proficiency in HR software and Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail with the ability to maintain confidentiality.
• Effective communication and interpersonal skills.

Education Requirements:

• High school diploma required; post-secondary education in Human Resources, Business Administration, or a related field is preferred.
• Completion of the Payroll Supervisor certification from the Canadian Payroll Association
• Recent, related experience of two years Or an equivalent combination of education, training, and experience Or other Qualifications determined to be reasonable and relevant to the level of work

Benefits & Perks:

Our workplace culture embraces Hope, Kindness, Collaboration, Innovation and Family. We offer meaningful benefits and perks that make a difference for you and your family. Here are some of them.

• Extended Health and Dental plan

• Municipal Pension Plan

• Collaborative team environment

• Learning and development opportunities

• Free Onsite Parking

• Flexible working hours

• Hybrid working

• Workplace wellness programs

• Paid Sick leave

The BC Centre for Ability is an equal opportunity employer and welcomes applications from all groups. This includes women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity. We also recognize unique styles, perspectives, beliefs and creativity that support a diverse, respectful, inclusive and collaborative work environment.

Internal Posting: August 1st, 2025 - August 7th, 2025

External Posting: August 5th, 2025 - August 8th, 2025