Payroll Administrator
Top Benefits
About the role
Competition Number 25/136
Posting Scope Internal / External
Posted Date July 17, 2025
Closing Date July 31, 2025, 430 PM PST
Department Finance
Posting Type Temporary - up to 11 months
Work schedule Monday to Friday ( 35 hour work week)
Salary $ 41.51 per hour, Pay Grade 11
Job Code 4117
Employee Group This is a CUPE Local 50 position
Number of Vacancies 2
The City of Victoria is looking for two Payroll Administrators to join our team.
Position 1 supporting full-cycle payroll.
Position 2 supporting payroll as well as benefits.
These are fantastic opportunities for payroll professionals who thrive in a fast-paced environment.
These positions work within the team to support the full-cycle payroll and benefits of approximately 1400 employees who work within multiple collective agreements. Your work will contribute to the smooth delivery of public services across Victoria.
The ideal candidate brings has a solid understanding of collective agreements and their impact on payroll processes. They will also be comfortable juggling deadlines, navigating complex calculations using Excel, and communicating effectively with employees and external agencies.
If you're looking for meaningful work in a collaborative municipal setting and the opportunity to dive into payroll from start to finish, we’d love to hear from you.
WORK FROM HOME The successful candidate for this posting may be eligible for participation in a hybrid, work from home arrangement in alignment with the City’s Work from Home Policy. Such arrangements are determined with each employee and subject to change based on operational needs and policy direction.
FLEX The successful candidate for this vacancy would participate in a modified work week, earning a flex day off each bi-weekly period by working additional time each day. Modified work weeks established in accordance with the CUPE Local 50 Collective Agreement and are subject to change.
POSITION FUNCTION Prepare payrolls for salaried and hourly paid employees.
KEY DUTIES Maintain payroll master records including employee name, pay rate, benefits and deductions; calculate adjustments such as senior pay and manual cheques; batch, verify and post as required; balance payroll totals to controls; record cheques and direct deposits in cheque register.
Reconcile and remit payroll deductions such as income tax, CPP, EI, superannuation, medical, dental, extended health, group life, charitable donations and savings bonds; assist in the preparation of T4 slips, pension reports and other payroll year-end requirements; maintain and reconcile WCB claims; calculate and remit WCB premiums.
Administer and maintain benefits such as medical, extended health, dental and collect benefits due from employees on leave or retired; calculate and apply garnishee and family maintenance orders; maintain vacation and sick leave entitlements and usage and follow up on overpaid benefits; monitor temporary appointments to ensure correct payments.
Respond to payroll and benefit enquiries from staff, unions, departments and outside agencies; prepare forms and reports such as records of employment and WCB earnings information; prepare financial analyses and reconciliations as required.
Perform related duties where qualified.
INDEPENDENCE Work is performed according to established schedules, policies and procedures or is assigned by supervisor.
Work is reviewed through discussion with supervisor.
Deviations from established policies and procedures are referred to supervisor with recommendations.
WORKING CONDITIONS Physical Effort Touch keying with a calculator. (often)
Sit with arms unsupported while keyboarding. (occasional)
Mental Effort Meet multiple payroll and outside agency deadlines. (frequent)
Short periods of intense concentration while processing payroll. (frequent)
Short periods of intense concentration while performing reconciliations and analyses. (often)
Visual/Auditory Effort Focus on a variety of source data and computer for short periods. (often)
Work Environment Office.
Key Skills And Abilities Strong understanding of Payroll legislation
Organize work.
Understand and apply various accounting techniques related to payroll.
Ability to meet strict payroll processing deadlines.
Working level operation of current City of Victoria spreadsheet programs.
Use calculators with speed and accuracy.
Maintain accurate records.
Maintain effective working relationships.
Communicate effectively verbally and in writing.
Qualifications Formal Education, Training and Occupational Certification High school graduation.
Second level CGA/CMA program. (2 years)
PCP (Payroll Compliance Practitioner)
Experience 2 years of related experience.
or an equivalent combination of education and experience.
OTHER Maybe requested to substitute in a more senior position.
To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 430 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.
The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.
If you require assistance, please email us at careers@victoria.ca
About City of Victoria BC
The City of Victoria is located on the southern tip of Vancouver Island, one of 13 municipalities that make up Greater Victoria. The Capital City of British Columbia, Victoria is a community of choice for its temperate climate, natural beauty and recreation opportunities.
Victoria is a small urban city, with a resident population of approximately 83,000. That figure swells to 200,000 each day as the region’s economic and employment hub. The region is known as a centre for technological innovation, and remains an international tourism destination. Other large industries include post-secondary education, marine use and government.
Located in a sub-Mediterranean zone, Victoria enjoys the mildest climate in Canada. This, combined with spectacular outdoor setting adorned with ocean views and mountain vistas, encourage year round recreational opportunities including hiking, golfing, cycling, gardening and kayaking.
Each day City employees work to provide the best services possible for our citizens. From the provision of clean water, garbage collection, and emergency services to recreation classes, transportation planning and land-use development, first-rate City services are the foundation for building a healthy, safe and sustainable community.
Facing new challenges each day, the City of Victoria is evolving to find innovative ways of providing the highest level of service possible.
Payroll Administrator
Top Benefits
About the role
Competition Number 25/136
Posting Scope Internal / External
Posted Date July 17, 2025
Closing Date July 31, 2025, 430 PM PST
Department Finance
Posting Type Temporary - up to 11 months
Work schedule Monday to Friday ( 35 hour work week)
Salary $ 41.51 per hour, Pay Grade 11
Job Code 4117
Employee Group This is a CUPE Local 50 position
Number of Vacancies 2
The City of Victoria is looking for two Payroll Administrators to join our team.
Position 1 supporting full-cycle payroll.
Position 2 supporting payroll as well as benefits.
These are fantastic opportunities for payroll professionals who thrive in a fast-paced environment.
These positions work within the team to support the full-cycle payroll and benefits of approximately 1400 employees who work within multiple collective agreements. Your work will contribute to the smooth delivery of public services across Victoria.
The ideal candidate brings has a solid understanding of collective agreements and their impact on payroll processes. They will also be comfortable juggling deadlines, navigating complex calculations using Excel, and communicating effectively with employees and external agencies.
If you're looking for meaningful work in a collaborative municipal setting and the opportunity to dive into payroll from start to finish, we’d love to hear from you.
WORK FROM HOME The successful candidate for this posting may be eligible for participation in a hybrid, work from home arrangement in alignment with the City’s Work from Home Policy. Such arrangements are determined with each employee and subject to change based on operational needs and policy direction.
FLEX The successful candidate for this vacancy would participate in a modified work week, earning a flex day off each bi-weekly period by working additional time each day. Modified work weeks established in accordance with the CUPE Local 50 Collective Agreement and are subject to change.
POSITION FUNCTION Prepare payrolls for salaried and hourly paid employees.
KEY DUTIES Maintain payroll master records including employee name, pay rate, benefits and deductions; calculate adjustments such as senior pay and manual cheques; batch, verify and post as required; balance payroll totals to controls; record cheques and direct deposits in cheque register.
Reconcile and remit payroll deductions such as income tax, CPP, EI, superannuation, medical, dental, extended health, group life, charitable donations and savings bonds; assist in the preparation of T4 slips, pension reports and other payroll year-end requirements; maintain and reconcile WCB claims; calculate and remit WCB premiums.
Administer and maintain benefits such as medical, extended health, dental and collect benefits due from employees on leave or retired; calculate and apply garnishee and family maintenance orders; maintain vacation and sick leave entitlements and usage and follow up on overpaid benefits; monitor temporary appointments to ensure correct payments.
Respond to payroll and benefit enquiries from staff, unions, departments and outside agencies; prepare forms and reports such as records of employment and WCB earnings information; prepare financial analyses and reconciliations as required.
Perform related duties where qualified.
INDEPENDENCE Work is performed according to established schedules, policies and procedures or is assigned by supervisor.
Work is reviewed through discussion with supervisor.
Deviations from established policies and procedures are referred to supervisor with recommendations.
WORKING CONDITIONS Physical Effort Touch keying with a calculator. (often)
Sit with arms unsupported while keyboarding. (occasional)
Mental Effort Meet multiple payroll and outside agency deadlines. (frequent)
Short periods of intense concentration while processing payroll. (frequent)
Short periods of intense concentration while performing reconciliations and analyses. (often)
Visual/Auditory Effort Focus on a variety of source data and computer for short periods. (often)
Work Environment Office.
Key Skills And Abilities Strong understanding of Payroll legislation
Organize work.
Understand and apply various accounting techniques related to payroll.
Ability to meet strict payroll processing deadlines.
Working level operation of current City of Victoria spreadsheet programs.
Use calculators with speed and accuracy.
Maintain accurate records.
Maintain effective working relationships.
Communicate effectively verbally and in writing.
Qualifications Formal Education, Training and Occupational Certification High school graduation.
Second level CGA/CMA program. (2 years)
PCP (Payroll Compliance Practitioner)
Experience 2 years of related experience.
or an equivalent combination of education and experience.
OTHER Maybe requested to substitute in a more senior position.
To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 430 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.
The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.
If you require assistance, please email us at careers@victoria.ca
About City of Victoria BC
The City of Victoria is located on the southern tip of Vancouver Island, one of 13 municipalities that make up Greater Victoria. The Capital City of British Columbia, Victoria is a community of choice for its temperate climate, natural beauty and recreation opportunities.
Victoria is a small urban city, with a resident population of approximately 83,000. That figure swells to 200,000 each day as the region’s economic and employment hub. The region is known as a centre for technological innovation, and remains an international tourism destination. Other large industries include post-secondary education, marine use and government.
Located in a sub-Mediterranean zone, Victoria enjoys the mildest climate in Canada. This, combined with spectacular outdoor setting adorned with ocean views and mountain vistas, encourage year round recreational opportunities including hiking, golfing, cycling, gardening and kayaking.
Each day City employees work to provide the best services possible for our citizens. From the provision of clean water, garbage collection, and emergency services to recreation classes, transportation planning and land-use development, first-rate City services are the foundation for building a healthy, safe and sustainable community.
Facing new challenges each day, the City of Victoria is evolving to find innovative ways of providing the highest level of service possible.