About QuadReal Property Group QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description Reporting to the VP, Leasing, Retail, BC, the Leasing Coordinator will provide active and timely support to QuadReal’s corporate real estate and leasing teams.

The Leasing Coordinator will be a self-starter with demonstrated administration and organizational skills, combined with strong software and business tool capabilities. This position requires a strong attention to detail with a creative flare for problem solving and teamwork to become an integral member of the Retail Leasing Team.

Responsibilities

• Prepare and distribute legal documentation (i.e. offers to lease, condition removals, extension letters and short-term tenancy agreements), as well as manage the execution of such documentation via DocuSign
• Draft supporting LOI/Offer material, including NER spread sheets and documentation summaries.
• Manage condition removal processes by tracking deadlines, maintaining financial records, and ensuring all required documents are uploaded to SharePoint and Deal Manager
• Work jointly with Retail Leasing and Marketing departments to ensure property brochures are current and accurate for distribution.
• Own the Trade Form Record process for all West portfolio’s deal transactions in accordance with BCFSA’s guidelines.
• Lead ICSC materials preparation for the Retail West Leasing team by organizing current site plans, brochures and rendering boards for printing and delivery to site.
• Conduct Tenant credit checks and financial summary reviews for related deals
• Coordinate meetings and gatherings, conference calls, and travel arrangements for the VP and other Retail team members.
• Prepare and submit expenses claims for the Retail team.
• Research and compile relevant industry and real estate market data and distribute the data
• Prepare creative presentations in PowerPoint and other software programs that utilize photos, videos, audio material and other visual assets.
• Plan group events and meetings, including appropriate room layout and seating arrangements, catering, and invitations.
• Attend, minute and distribute materials for management meetings as required.
• Other duties as required.

Experience And Qualifications

• 3 or more years’ administrative experience
• Post secondary education in marketing, business or real estate considered an asset.
• Intermediate to advanced skills in Microsoft Office (Excel, PowerPoint, Word), and Adobe Acrobat
• Experience with publishing or social media and webpage administration is considered an asset.
• Experience with CRM data entry and management is considered an asset.
• Strong organizational, planning and time management skills
• Excellent oral and written communication skills
• Strong attention to detail and organizational skills
• Ability to prioritize workload and manage competing priorities and deadlines.

The expected annualized base salary range for this role is $65,000 to $75,000. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity. QuadReal offers a competitive total rewards package in addition to the base pay, which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined contribution pension plan and paid time off. Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.