Coordinator and Research Facilitator, Curricular Innovation
Top Benefits
About the role
OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create.
Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service.
Reporting to the Manager, Curricular Innovation Initiatives, the Coordinator and Research Facilitator, Curricular Innovation Initiatives is responsible for providing responsive, high-quality project management and research support to a wide range of curricular innovation projects. Working in an agile, outcomes-driven environment, the Coordinator works closely with faculty, academic leadership and academic support staff to plan, schedule, coordinate and communicate the implementation of high priority multi-stakeholder projects of strategic importance to the University. The Coordinator also supports evidence-based practice across by conducting literature reviews, facilitating data collection and analysis, preparing research documentation and coordinating knowledge dissemination activities. The Coordinator collaborates closely with the Office of the Vice-President, Academic & Provost (VPAP) and the Faculties to ensure that project activities and outcomes are communicated and implemented in alignment with academic governance requirements and timelines.
The Coordinator and Research Facilitator works within the Centre for Learning & Teaching (CLT) as part of a larger team delivering a range of programs and services for faculty, students, Teaching Assistants and other instructional staff. Together, they collaborate with the university community to provide leadership and support that creates and sustains equitable and engaging teaching and learning environments for all OCAD University students.
This position is eligible for hybrid work arrangements; however, a minimum of three days per week of on campus work is required with flexibility to adjust the days and times of work on campus from week to week to meet project needs.
Summary of Responsibilities:
- Provide project management support for curricular innovation projects (e.g., course pilots, working groups, pedagogical research, resource development), working with project team members to develop, implement, monitor and communicate project plans, workflows, timelines, outcomes and related documentation
- Coordinate project evaluation activities, assist with data collection and analysis, and compile data summaries and reports; facilitate focus groups as required
- Liaise with and build sustained relationships with the Faculty offices, the School of Graduate Studies and other units across the University to promote collaboration and strengthen inter-departmental communication, information-sharing and referrals; disseminate information and updates across project teams as needed
- Work with the Manager to develop and implement communications strategies to build campus-wide awareness of curricular innovation activities
- Work with the Faculty offices and the Office of the Vice-President, Academic & Provost (VPAP) to facilitate information sharing and the timely flow of new curriculum proposals through academic governance processes, liaising with the Curricular Research and Development Committee to align workflows and priorities as required
- Coordinate events, presentations and other knowledge dissemination activities to share promising practices and advance curricular innovation at the University
- Coordinate a pedagogical innovation micro-grant program in consultation with the Evaluation and Communications Specialist, implement program monitoring and evaluation processes to advance evidence-informed program development and decision-making; support the preparation and dissemination of relevant reports and presentations as required
- Conduct environmental scans and literature searches and prepare literature reviews and annotated bibliographies
- Assist with the preparation of research funding proposals and research project proposals, presentations and reports
- Support the development, design and preparation of new resources in response to emerging curricular needs and interests; coordinate the annual review and maintenance of curricular innovation resources
- Collaborate with the Coordinator, Faculty Programs to coordinate the OCAD U Teaching Exhibition, a showcase of teaching in art and design education
- Work with Faculty and the VPAP office staff to coordinate and support Centre contributions to annual May curriculum meetings as required
- Establish and maintain administrative systems and processes and provide administrative and operational support to the curricular innovation team, including scheduling team meetings, establishing and communicating timelines and creating and maintaining documentation and filing systems
- Develop promotion and communications content and contribute to the Centre’s digital presence; coordinate content development and manage related timelines and workflows, collaborating with relevant staff to develop subject matter content as required
- Assist the Manager with portfolio-specific and project budget tracking; coordinate the processing and tracking of invoices, expense reimbursements, purchasing card statements, and other related budget items, liaising with Finance as required
- In consultation with the Manager, hire, train and supervise the day-to-day work of Student Monitors to support project work, liaising with relevant staff as required
- Participate in reflective practice and professional learning activities, individually and in teams, to integrate equity and sustainability principles across relevant programs, processes and practices
- Assist the Director, Teaching & Learning and Manager in other related duties contributing to the successful operation of the Centre for Learning & Teaching (CLT)
Qualifications:
- Undergraduate degree in a relevant field (e.g., Education, Social Sciences) with a minimum of four (4) years of related experience in an academic environment including coursework or post-graduate certification in research methods, project management and/or program evaluation; an equivalent combination of education and experience will be considered
- Interest in evidence-based curriculum development processes and supporting curricular change in studio-based art and design education; experience working or learning in art and design education or creative practice an asset
- Demonstrated understanding and experience with qualitative research methods and program evaluation approaches; experience facilitating focus groups an asset
- Strong service orientation with demonstrated experience building relationships and collaborative partnerships with faculty and other stakeholders across institutional and community contexts
- Excellent organizational skills with exceptional attention to detail
- Project management experience required with ability to respond effectively to multiple and changing priorities on a daily basis by adapting and remaining flexible
- Demonstrated ability to develop new methods and work approaches and solicit and engage with feedback from multiple stakeholders to adapt goals, strategies and processes
- Strong systems thinking and problem-solving skills with demonstrated ability to develop effective project management systems and processes tailored to the needs of the project team; ability to redesign work approaches based on new information
- Experience coordinating and supporting university academic governance processes
- Demonstrated ability to take initiative and work both independently and collaboratively in a team environment
- Demonstrated ability to exercise tact, good judgment, diplomacy and confidentiality
- Experience coordinating multi-stakeholder projects and processes
- Strong oral and written communication skills and experience writing and communicating with different audiences (e.g., faculty, staff, senior leadership)
- Excellent analytical skills with ability to synthesize information and prepare written summaries, briefs and reports
- Experience developing and designing teaching and learning resources
- Strong digital literacy and computer skills, including a high degree of facility in the use of Adobe Creative Cloud and all Microsoft 365 applications; experience with multimedia technologies and Canvas by Instructure learning management system preferred
- Demonstrated commitment to the practices of equity, accessibility and inclusion, and experience promoting a respectful work and learning environment for students, faculty and staff
- Ability to work on campus a minimum of three days per week with flexibility to adjust hours and location of work to support project work, programs and events outside of regular office hours and location
Compensation: OPSEU Unit 1, Appendix A, Grade A4; $31.59 to $41.52 per hour
Hours of Work: Monday to Friday, for a total of 28 hours per week. From September 1, 2025, to May 31, 2026, the position will temporarily increase to 33 hours per week, subject to extension upon review. This is a temporary contract expected to continue until Friday August 7, 2026.
Mode of Work: Hybrid Model, 3 days per week on campus
Interested internal permanent OPSEU Local 576 Unit 1 or temporary OPSEU Local 576 Unit 1 employees with one year of continuous service applicants are invited to submit an updated *resume and cover letter (PDF) , no later than Wednesday August 20, 2025.
- Please upload your resume and cover letter as one PDF*. Please name your upload:* FirstName_LastName-Job Code
As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.
We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire*.*
OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities.
All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.
Coordinator and Research Facilitator, Curricular Innovation
Top Benefits
About the role
OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create.
Please note that internal job postings are open only to current permanent OPSEU Local 576 Unit 1 employees and temporary OPSEU Local 576 Unit 1 employees with one year of continuous service.
Reporting to the Manager, Curricular Innovation Initiatives, the Coordinator and Research Facilitator, Curricular Innovation Initiatives is responsible for providing responsive, high-quality project management and research support to a wide range of curricular innovation projects. Working in an agile, outcomes-driven environment, the Coordinator works closely with faculty, academic leadership and academic support staff to plan, schedule, coordinate and communicate the implementation of high priority multi-stakeholder projects of strategic importance to the University. The Coordinator also supports evidence-based practice across by conducting literature reviews, facilitating data collection and analysis, preparing research documentation and coordinating knowledge dissemination activities. The Coordinator collaborates closely with the Office of the Vice-President, Academic & Provost (VPAP) and the Faculties to ensure that project activities and outcomes are communicated and implemented in alignment with academic governance requirements and timelines.
The Coordinator and Research Facilitator works within the Centre for Learning & Teaching (CLT) as part of a larger team delivering a range of programs and services for faculty, students, Teaching Assistants and other instructional staff. Together, they collaborate with the university community to provide leadership and support that creates and sustains equitable and engaging teaching and learning environments for all OCAD University students.
This position is eligible for hybrid work arrangements; however, a minimum of three days per week of on campus work is required with flexibility to adjust the days and times of work on campus from week to week to meet project needs.
Summary of Responsibilities:
- Provide project management support for curricular innovation projects (e.g., course pilots, working groups, pedagogical research, resource development), working with project team members to develop, implement, monitor and communicate project plans, workflows, timelines, outcomes and related documentation
- Coordinate project evaluation activities, assist with data collection and analysis, and compile data summaries and reports; facilitate focus groups as required
- Liaise with and build sustained relationships with the Faculty offices, the School of Graduate Studies and other units across the University to promote collaboration and strengthen inter-departmental communication, information-sharing and referrals; disseminate information and updates across project teams as needed
- Work with the Manager to develop and implement communications strategies to build campus-wide awareness of curricular innovation activities
- Work with the Faculty offices and the Office of the Vice-President, Academic & Provost (VPAP) to facilitate information sharing and the timely flow of new curriculum proposals through academic governance processes, liaising with the Curricular Research and Development Committee to align workflows and priorities as required
- Coordinate events, presentations and other knowledge dissemination activities to share promising practices and advance curricular innovation at the University
- Coordinate a pedagogical innovation micro-grant program in consultation with the Evaluation and Communications Specialist, implement program monitoring and evaluation processes to advance evidence-informed program development and decision-making; support the preparation and dissemination of relevant reports and presentations as required
- Conduct environmental scans and literature searches and prepare literature reviews and annotated bibliographies
- Assist with the preparation of research funding proposals and research project proposals, presentations and reports
- Support the development, design and preparation of new resources in response to emerging curricular needs and interests; coordinate the annual review and maintenance of curricular innovation resources
- Collaborate with the Coordinator, Faculty Programs to coordinate the OCAD U Teaching Exhibition, a showcase of teaching in art and design education
- Work with Faculty and the VPAP office staff to coordinate and support Centre contributions to annual May curriculum meetings as required
- Establish and maintain administrative systems and processes and provide administrative and operational support to the curricular innovation team, including scheduling team meetings, establishing and communicating timelines and creating and maintaining documentation and filing systems
- Develop promotion and communications content and contribute to the Centre’s digital presence; coordinate content development and manage related timelines and workflows, collaborating with relevant staff to develop subject matter content as required
- Assist the Manager with portfolio-specific and project budget tracking; coordinate the processing and tracking of invoices, expense reimbursements, purchasing card statements, and other related budget items, liaising with Finance as required
- In consultation with the Manager, hire, train and supervise the day-to-day work of Student Monitors to support project work, liaising with relevant staff as required
- Participate in reflective practice and professional learning activities, individually and in teams, to integrate equity and sustainability principles across relevant programs, processes and practices
- Assist the Director, Teaching & Learning and Manager in other related duties contributing to the successful operation of the Centre for Learning & Teaching (CLT)
Qualifications:
- Undergraduate degree in a relevant field (e.g., Education, Social Sciences) with a minimum of four (4) years of related experience in an academic environment including coursework or post-graduate certification in research methods, project management and/or program evaluation; an equivalent combination of education and experience will be considered
- Interest in evidence-based curriculum development processes and supporting curricular change in studio-based art and design education; experience working or learning in art and design education or creative practice an asset
- Demonstrated understanding and experience with qualitative research methods and program evaluation approaches; experience facilitating focus groups an asset
- Strong service orientation with demonstrated experience building relationships and collaborative partnerships with faculty and other stakeholders across institutional and community contexts
- Excellent organizational skills with exceptional attention to detail
- Project management experience required with ability to respond effectively to multiple and changing priorities on a daily basis by adapting and remaining flexible
- Demonstrated ability to develop new methods and work approaches and solicit and engage with feedback from multiple stakeholders to adapt goals, strategies and processes
- Strong systems thinking and problem-solving skills with demonstrated ability to develop effective project management systems and processes tailored to the needs of the project team; ability to redesign work approaches based on new information
- Experience coordinating and supporting university academic governance processes
- Demonstrated ability to take initiative and work both independently and collaboratively in a team environment
- Demonstrated ability to exercise tact, good judgment, diplomacy and confidentiality
- Experience coordinating multi-stakeholder projects and processes
- Strong oral and written communication skills and experience writing and communicating with different audiences (e.g., faculty, staff, senior leadership)
- Excellent analytical skills with ability to synthesize information and prepare written summaries, briefs and reports
- Experience developing and designing teaching and learning resources
- Strong digital literacy and computer skills, including a high degree of facility in the use of Adobe Creative Cloud and all Microsoft 365 applications; experience with multimedia technologies and Canvas by Instructure learning management system preferred
- Demonstrated commitment to the practices of equity, accessibility and inclusion, and experience promoting a respectful work and learning environment for students, faculty and staff
- Ability to work on campus a minimum of three days per week with flexibility to adjust hours and location of work to support project work, programs and events outside of regular office hours and location
Compensation: OPSEU Unit 1, Appendix A, Grade A4; $31.59 to $41.52 per hour
Hours of Work: Monday to Friday, for a total of 28 hours per week. From September 1, 2025, to May 31, 2026, the position will temporarily increase to 33 hours per week, subject to extension upon review. This is a temporary contract expected to continue until Friday August 7, 2026.
Mode of Work: Hybrid Model, 3 days per week on campus
Interested internal permanent OPSEU Local 576 Unit 1 or temporary OPSEU Local 576 Unit 1 employees with one year of continuous service applicants are invited to submit an updated *resume and cover letter (PDF) , no later than Wednesday August 20, 2025.
- Please upload your resume and cover letter as one PDF*. Please name your upload:* FirstName_LastName-Job Code
As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.
We encourage members of designated equity-deserving groups to self-identify within the voluntary Applicant Questionnaire*.*
OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact People & Culture for more information or refer to OCAD U’s Policy of Accommodation in Employment for Persons with Disabilities.
All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.